PreBid_Memo.pdf
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- Solicitation number
- Event 32701-13774
- Issued by
- Van Buren County, Tennessee
About this file
This prebid information document is issued by the Tennessee Department of Environment & Conservation for construction repairs at Big Ridge State Park (Event Number 32701-0000013774). The solicitation involves repairs to seven structures at the park located in Maynardville, Tennessee. A pre-bid site visit is scheduled for November 25, 2025, at 1:00 p.m. EST at Big Ridge State Park, 1015 Big Ridge Park Road, with attendees meeting at the Visitor Center. Attendance at the pre-bid site visit is optional and not required to submit a bid. The Department will conduct a pre-bid conference at this location to discuss invitation to bid requirements, answer questions about the bidding process, terms, conditions, and specifications, and allow prospective bidders to clarify any concerns. Interested bidders are responsible for reviewing all solicitation documents prior to the conference and bringing hard copies if they wish to reference them during the meeting.
The document clarifies that statements made during the pre-bid conference are informational only and will not modify the invitation to bid unless changes are formally reflected in writing in the final solicitation documents. Bidders are instructed to submit any identified errors in the solicitation in writing to the buyer prior to the pre-bid conference. Following the conference, a final invitation to bid reflecting any modifications will be issued to vendors on the bid list, which will include a designated closing date and time for bid submission and completion.
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Text version
PREBID INFORMATION
Event Number: 32701-0000013774
Big Ridge State Park Repairs on (7) Structures
A pre-bid site visit will be conducted by the Department of Environment & Conservation for this solicitation. Bidders are encouraged to attend this optional pre-bid site visit; however, attendance of this pre-bid site visit is NOT required in order to submit a bid.
A pre-bid site visit will be conducted by the Department of Environment and Conservation Office for this solicitation at the date, time and location specified below:
Date/Time:
Location:
November 25, 2025, 1 p.m. (EST)
Big Ridge State Park
1015 Big Ridge Park Rd., Maynardville, TN 37807
(Meet @ Visitor Center)
The Department of Environment & Conservation conducts bid conferences to discuss the Invitation to
Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid.
Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use.
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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