Prebid Meeting OPO Topics~1.doc

PRE-BID MEETING OPO TOPICS

ITB No. S-73000-00014240 Project Name: Odell Lake Sand Shed Repair 07/22/2025

A. INTRODUCTIONS:

1. Single Point of Contact, Dave Dethloff – William.d.dethloff@odot.oregon.gov

2. Owner’s Authorized Representative, David Sturges

B. SIGN-IN SHEET:

1. Will be posted on OregonBuys with Agenda.

2. Any Addenda as a result of this meeting will be posted on OregonBuys in the Amendments tab.

3. Any statements during the pre-bid will not change the plans, specifications, or contract documents unless an addendum is posted to OregonBuys.

4. If you have any questions, clarifications, or would like to discuss exceptions you must submit your questions in writing to the single point of contact within the deadline specified in ITB. Exceptions will be approved at ODOT’s sole discretion.

C. PROJECT SPECIFICS:

1. Project will establish a Contract for the repair of Odell Lake Sand Shed Roof.

2. Substantial Completion 08/25/2025 and Final Completion 09/01/2025. Liquidated damages will result in failure to comply with completion date $600.00 per calendar day.

3. Brand name products are listed in the specifications. See ITB document for procedure and deadline for request for approved equal. Exceptions will be approved at ODOT’s sole discretion.

4. This is a BOLI prevailing wage project with Contractor / Subcontractor compliance and reporting requirements.

5. Bid, Performance and Payment Bonds will be required.

6. Insurance coverages will be required as specified in the ITB.

7. State of Oregon General Conditions for Public Improvement Contracts January 1, 2012 Edition applies.

D. SOLICITATION TIMELINES:

1. Deadline for questions or requests for clarification due by 07/23/2025

2. Public bid opening set for 07/30/2025 @ 10:00 AM. Public bid opening hosted on teams at link provided in ITB document. Section C.3.4.2

3. Preliminary results will be posted at ODOT’s earliest convenience typically within a day or two.

4. Intent to award will be posted within 5 business days of the bid opening date.

5. Protest period of Intent to award 5 calendar days after the issuance of ODOT’s Intent to Award.

E. LICENSING REQIREMENTS:

1. This project requires you to be licensed with the State of Oregon Construction Contractors Board including any sub-contractors.

2. Read solicitation docs for any other needed license or training requirements.

F. SUBMITTAL REQUIREMENTS: SECTION B in ITB document.

1. Bid pricing must be entered into OregonBuys for items #1.

2. Answer 2 questions in Questions Tab in OregonBuys.

3. Bidder must select yes on terms and conditions tab in OregonBuys or bid will be rejected.

4. Bidder must submit completed ITB Section G through O and Exhibit 2 no later than the Bid Opening Date and Time specified in the ITB in OregonBuys.

5. Bidder must submit 1st tier subcontractor form within 2 hours of bid closing date and time. SECTION F First Tier Subcontractor Disclosure Form

6. Reference sheets need to be filled out and completed providing contact information dates name and location of projects for ODOT to check responsibility.

7. Make sure you read the ITB documents for ALL REQUIRED SUBMITTALS list may not be all inclusive.

G. BID ADDENDUM:

1. Acknowledge receipt on Bid documents if any arise. Addenda acknowledged in section H.

2. Addendum may come forward it is bidders responsibility to ensure that ALL Addendum are acknowledged.

3. No changes to requirements of project unless specifically identified by Addendum.

H. OBTAINING PLANS AND SPECIFICATIONS:

1. OregonBuys Attachments Tab.

I. VENDOR SUPPORT FROM ODOT:

1. Oregon Department of Transportation : Contracting with ODOT : Procurement : State of Oregon For additional support, contact Melissa Lovejoy, 503-951-2574, or by email, or leave a message at 503-951-2649

2. I am also available at William.d.dethloff@odot.oregon.gov or 503-569-8793.

J. QUESTIONS FOR OPO?

K. Turn over to Project Manager David Sturges for project specific requirements.

Pre-Bid Meeting Agenda

May 2024