Pre-Proposal Site Visit Request Instructions (MEC RF).doc

Pre-Proposal Site Visit Instructions

Raised Floor Upgrade project, Data Center Mechanicsburg, PA

1.

Pre-Proposal Site Visit 1.1 A site visit will be offered at the place of performance identified in the PWS for the Raised Floor Upgrade project, Data Center Mechanicsburg, PA. The site visit is scheduled for March 17, 2021 at 1:00 pm Eastern Time (EDT) during which contractors may obtain a better understanding of the work required. Offerors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than two (2) working day after the site visit (March 19, 2021 at 4:00 pm Eastern). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

1.3 Due to the COVID-19 Pandemic, we must limit access to the facility and request each interested company limit their representative to no more than two (2) people per company (2 per prime, 2 per subs). Please note that Cloth Face Coverings are mandated for use by all military, civilian, and contractor personnel on military installations per direction of the Secretary of Defense. Please see special note below.

2. Proposed Site Visit Itinerary

1:00 pm - Meet interested contractor representatives in the lobby of Data Center Mechanicsburg at:

5450 Carlisle Pike (Building 308)

Mechanicsburg, PA 17050 (Please allow adequate time to Sign-In at the Naval Supply Center Mechanicsburg main gate as DISA does NOT control base access. Arrangements can be made with the DISA POC for access.)

1:15 pm - Project Overview and Location Tour with DISA staff. (No phones or photos allowed.)

3:00 pm - Conclude Site Visit and depart facility.

3. Visitor Access Requirements A Visit Authorization Letter (VAL) is required for all individuals requesting visitor access to the facility. The visit request forms for Navy installation access (SACNAV_5512_Form) and Access ODP spreadsheet must be on file with the Data Center Mechanicsburg Security Office at least 3 weeks (21 days) prior to the actual date of the site visit (close of business Feb 23, 2021). Companies are required to provide a Visit Authorization Letter listing each employee visiting or working at a Data Center facility. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and contain the following information:

1. Company’s Name and Address

2. Name and Address of the Facility to be Visited: DISA Data Center Mechanicsburg

5450 Carlisle Pike, Bldg. 308

Mechanicsburg, PA 17050

3. Date of Visit: March 17, 2021

4. Purpose of Visit: “Pre-Proposal Site Survey for Raised Floor Upgrade”

5. Contract Solicitation Number: H98227221MPA60006

6. Full Name and Telephone Number of Hosting Facility’s POCs:

Dan Brambley, Infrastructure Chief, (717) 918-6200, daniel.s.brambley.civ@mail.mil Joe Mercik, Floor Manager, (717) 918- 6137, joseph.c.mercik.civ@mail.mil

7. Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance and date granted):

8. Company’s Clearance Data, if any (clearance and safeguarding level, date granted & CAGE code)

9. Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

4. Visit Authorization Letter (VAL) Submission The VAL will be sent (via e-mail) from the company to the Security Manager at the Data Center site where the work is to be performed. Request responding contractors state: “Pre-Proposal Site Visit for Raised Floor Upgrade Project" on the Visit Request e-mail.

Attn:

Pre-Proposal Site Visit for Raised Floor Upgrade E-mail:

disa.mechanicsburg.eis.list.guards@mail.mil Special Note:

Due to the COVID-19 Pandemic, the DISA site and all military installations require that DOD workforce and visitors (military, civilian, and contractors) use cloth face coverings on military installations in public areas or workplace settings when physical distancing cannot be maintained.

Cloth face coverings are mandated for use by all military, civilian, and contractor personnel on the military installation per direction of the Secretary of Defense and is required in all DOD facilities worldwide in the following situations:

• Upon exiting vehicles in parking areas with other people in the area.

• Upon entry/exit at all DOD facilities (You may be required to remove your face mask for identification purposes.)

• While transiting throughout the facility (hallways, stairwells, elevators).

• While in common areas (restrooms, café, store, supply and storage areas, etc.)

• While utilizing or conversing with personnel at all customer service areas.

• Wear your face covering AND maintain a 6-foot distance while in the presence of others.

• Stay at home if you are sick.

If you think you may want to participate in this Pre-Proposal Site Visit, please provide the completed Navy installation access form, spreadsheet, and DISA authorization letter to have on file with the Data Center Mechanicsburg Security Office at least 3 weeks (21 days) prior to the actual date of the site visit (no later than close of business Feb 23, 2021). Email the three documents encrypted or password protected to the following address: disa.mechanicsburg.eis.list.guards@mail.mil).

(1) SACNAV_5512_Form

(2) Access Clearance ODP spreadsheet

(3) Visitor Authorization Letter