Pre Proposal Mtg_Power Point Presentation_22-0042_Out of State Data Retrieval Services_RFP_FINAL.pdf

ILLINOIS TOLLWAY

R F P 2 2 - 0 0 4 2

O ut o f S t a t e D a t a Re t r i e va l S e r v i c e s P r e - P r o po s a l M e e t i ng

Procurement Department August 16,2022 at 1:00p.m. CT

Please sign into WebEx via chat with name and company affiliation

AGENDA

• Introduction and Solicitation Response Format

• Tollway Goods and Services Department

• Business Enterprise Program and Veteran Business Program

• Tollway Compliance Department

• RFP Specifications, Scope, and Pricing

• Tollway Business Systems Department

AT TENDEE INSTRUCTIONS

• All attendees must sign into WebEx via chat with name and company affiliation

• Questions may be sent via chat with name and company affiliation during this pre-proposal meeting

• Attendee audio feature will not be activated during this pre-proposal meeting

SUBMIT TAL OF W RIT TEN QUESTIONS

• All contact by prospective offerors shall be through the Senior Contract Negotiator, Nena Snow, at nsnow@getipass.com.

• All questions shall be in writing via the email address provided above and sent to Nena Snow no later than August 18, 2022 at 10:00 am CDT.

mailto:Sonja.Wolniak@getipass.com

P ROP OSAL SUBMISSION DUE DATE AND T IME

• September 13, 2022 at 10:30 a.m. Central Time (CT)

• All proposals must be submitted electronically in BidBuy via Bids:

• B-29220 for Technical Proposal and All Required Forms

• Please see CPO Notice 2020.03 Electronic Submission of IFBs and RFPs.

• Proposals received after the due date/time will not be accepted.

• For assistance with Bid Buy contact the Bid Buy Help Desk mailto:il.bidbuy@illinois.gov mailto:il.bidbuy@illinois.gov nsnow Highlight

SUBMISSION HIGHLIGHTS

Bid Packet Organization

• Offerors are required to follow without exception the offeror response organization as outlined on the RFP document.

• Offers are to be submitted and uploaded into BidBuy, all packet title and content requirements are listed and detailed in the RFP. All files shall be submitted in BidBuy Bid #B-29220

• Pricing shall be submitted in bid buy. Please see Vendor Instructions on how to submit pricing accordingly and securely.

nsnow Highlight

SUBMISSION HIGHLIGHTS

Attachments Tab For each required quote attachment listed:

“Upload” (next to each required attachment) “Choose File”

Note: If a pricing document is required, mark the box next to the question, “Does this Attachment contain any pricing, cost, or discount information?”

Failure to mark this box when attaching a pricing document may result in disqualification.

OFFEROR CHECKLIST

Copying and pasting existing slides into new presentation

• Incomplete Offeror packages will be considered non-responsive

• Vendors utilizing “Forms B” must be registered specifically with the Illinois

Procurement Gateway to be deemed responsive Verify that you are registered with the Illinois Procurement Gateway (IPG) on the IPG homepage (https://ipg.vendorreg.com). Search for your Business Name. If your company does not appear in the search results, you are not registered in the IPG.

To use FORMS B, vendors must be listed in the “Registered Vendor Directory” and provide a valid registration number with expiration date from the Illinois Procurement Gateway.

Registration information from other government entities will not be accepted.

• If your company is not listed in the IPG Registered Vendor Directory you must utilize the “FORMS A” option to meet the certification and disclosure requirements https://owa.tollway.state.il.us/owa/redir.aspx?REF=LWeOHKqTUJl4yZFU70TFv1lz1FvrA4MSH1ryVj80DPLApmqwuMrXCAFodHRwczovL2lwZy52ZW5kb3JyZWcuY29tLw..

OFFEROR CHECKLIST

Copying and pasting existing slides into new presentation

• Secretary of State File Detail Report

• Offerors must be registered with the Illinois Secretary of State when submitting their proposal.

A person (other than an individual acting as a sole proprietor) must be a duly constituted legal entity prior to submitting a bid and authorized to transact business or conduct affairs in Illinois prior to execution of the contract. For more information, see Authorized to Transact Business or Conduct Affairs in Illinois in Forms A, Part 3.

• Illinois State Board of Elections

• Offeror may be prohibited from making political contributions and be required to register with the State Board of Elections. For more information, see State Board of Elections in Forms A, Part 5.

• Illinois Department of Human Rights Public Contracts Number: Offeror shall complete and return the IDHR Public Contracts Number form in Forms A , Part 2.

BID EVALUATION/SCORING

Presented on June 16, 2021

Proposals will undergo a responsiveness review to determine compliance with submittal requirements. All proposals that successfully pass responsiveness review will be eligible for evaluation based on criteria elements:

• Technical Elements

• Commitment to Diversity Elements Offerors must receive a minimum points in the Responsive Elements to be considered for price evaluation and award.

• Pricing Maximum Price Points X (Lowest Price/Offeror’s Price) = Total Price Points

Commitment to Divers i ty Form- Attachment APresented on June 16, 2021 11

BUSINESS ENTERP RISE P ROGRAM and

VETERAN BUSINESS P ROGRAM

Business Enterprise Program (BEP) goal: 1% Veteran Owned Small Business Program (VOSB) goal: 0% Required Documentation:

• Vendors must submit a Utilization Plan for each goal program

• Indicate how they are meeting goal or provide good faith efforts

• Complete Letter of Intent for each vendor in the plan

Utilization Plan can be found at:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

Vendor search of certified firms found at:

https://cms.diversitycompliance.com https://cms.diversitycompliance.com/

RFP GOAL SP ECIF ICATIONS

The Illinois Tollway is seeking a vendor to provide data retrieval services including:

• Out-of-State Registered Vehicle Owner information

• Email addresses associated with the license plate owner of record data

• Text and/or phone information associated with the license plate owner of record

• Skip tracing services to correct address information for license plate owner of record

Tollway provides license plate data and vendor retrieves registered vehicle owner information and email addresses

Tollway estimates average annual volume of 3 million data requests

RFP REQUIREMENTS- Vendor ’s Exper ience and References

Vendor’s Experience:

• Minimum three (3) years of experience providing license plate registration retrieval services

References:

• Three (3) firms either Private or Public (excluding the Illinois Tollway)

• Offeror must have provided similar services

RFP REQUIREMENTS- Data Access Sources

• Confirm data source by fully completing Exhibit 1 (Data Access Source)

• Indicate data source for jurisdictions you have access

• Indicate reason access is not available (i.e. jurisdiction prohibits data retrieval for the purpose of toll evasion recovery)

• Email addresses should be provided via data access source as a primary means; if not available the vendor is expected to seek additional sources to retrieval email addresses

• Accuracy and timeliness of data services

• Tollway expects a 7 day turnaround on file requests when feasible

• Improve access to jurisdictions and notify Tollway to data sources / availability changes

• Upon request, the vendor may be required to provide certification of data sources to the Tollway

• Phone / text data availability

• Address correction and skip tracing services

RFP REQUIREMENTS – System Interface & Encrypt ion

• Ability to interface with the Tollway’s current system and predefined file layouts

• Receive and return files via self-hosted sFTP through IPSec VPN tunnel

• To protect PII, all files must be encrypted

• Support enterprise grade encryption

• Sensitive data “at rest” protected with a minimum of AES 256-bit encryption

• Sensitive data “in transit” secured with a minimum of 128-bit encryption

• Maintain encryption security throughout contract term

RFP SP ECIF ICATIONS: Mi lestones & Del iverables

• Respond to request file within seven (7) business days.

• Provide summarized monthly reports, including:

• Files requested and files retrieved

• Report details including, but not limited to:

• Date and file/batch name

• File requests received and outstanding

• State/jurisdiction

• Code description

• Totals

• Implement email notifications to confirm receipt of file requests from the Tollway

• Implement email notification to notify of returned data to the Tollway

• Analyze data returned from jurisdictions, including but not limited to :

• Records found

• Records not found

• Ineligible State codes

• Invalid State codes

Questions may be sent to Nena Snow at nsnow@getipass.com mailto:nsnow@getipass.com

THANK YOU