Addendum No 4 _Vendor Question_Pricing Lines Added_ProposalOpeningInfo~1.pdf

ADDENDUM # 4 C o n tr a c t # 22-0042/ Out of State Data Retrieval Services

ADDENDUM # 4

RFP

Contract # 22-0042/Out of State Data Retrieval Services

Bid Buy Reference # 22-557THA-BUSSY-B-29220 Proposal Due Date: As Published in BidBuy

Please be advised of the following changes to the above-named solicitation:

Item Number 1: Vendor Questions: The following are questions received from Vendors and responses from the Illinois Tollway pursuant to the question and answer portion of the above-mentioned solicitation. The Illinois Tollway has provided its answers accordingly.

Question No.1: Please provide the current vendor's price/compensation rate.

Answer No. 1: $.89 per single/unique registration retrieved

Question No.2: Please provide the number of hits/matches by State/Canadian Province for a recent month or 2021 if available.

Answer No. 2: See Amendment Attachment I to Addendum No.4. With the exception of Illinois and Iowa, all registration requests and returns for January - December 2021 are provided.

Question No. 3: Please provide a breakdown of the number of requests from the Tollway by State/Canadian Province for an average month or annual period.

Answer No. 3: See Amendment Attachment I to Addendum No.4. With the exception of Illinois

Question No. 4:Are there any U.S. States or Canadian provinces/territories which the current vendor is not providing data for?

Answer No. 4: See Amendment Attachment I to Addendum No.4. With the exception of Illinois

Question No.5: Can the Tollway confirm that only a single price (unit cost) is available for this procurement and the expectation is that price covers the DMV look-up as well as an additional skip trace (where needed) to provide phone and email addresses for all DMV matches?

Answer No. 5: See revised pricing. Pricing should be provided for: 1) registration retrieved, 2) email addresses retrieved from a source other than that used to retrieve registration and 3)

Address correction / Skip tracing.

Question No .6:Is there any separate skip tracing required, such as the vendor provides the Tollway with owner information and the addresses is then determined to be incorrect after mailing?

Answer No. 6: Address Correction /Skip tracing is a separate service. The Tollway will provide the vendor with name and last known address. The vendor is expected to provide current address, if available. The Tollway will pay for updated address. If the current address is not found or address returned is the same as provided by Tollway, there should be no charge to the Tollway

Question No.7: NIGP_A.24_1. Per the BEP instructions via section A.24. of the RFP, only NIGP 92041 is to be utilized to satisfy the 1% BEP goal. Addendum 2 added NIGP 92023. Upon searching your directory, there are only three companies certified with one of those NIGP codes.

Are all bidders required to subcontract with one of those three companies to receive the full points for Category I or can other NIGP codes be used? For example, firms under NIGP codes 20498, 20827 and 91871 are currently being utilized to fulfill the BEP requirement for subcontracted services under the current contract.

Answer No. 7: You can utilize additional codes that are part of the contract as long as the subcontractor will be performing a Commercially Useful Function in their area of specialty as certified.

Question No. 8 RFP language clarification_B.5.3_Please clarify the language in Category IV under section B.5.3. The language appears to be a duplicate of Category V; conversely section B.4.3 lists Category IV as a training/mentoring program requirement.

Answer No. 8: Refer to Addendum No.2 for clarification

Question No.9: Performance Bond_A.11_The RFP language states, SECURITY: Performance Bond:

$N/A. If a performance bond is required, Offeror must submit the Performance Bond to the Information Contact within ten (10) days after award. The bond must be from a surety licensed to do business in Illinois. An irrevocable letter of credit is an acceptable substitute. The form of security must be acceptable to the State.

Please clarify if a Performance Bond is required.

Answer No. 9: Performance Bonds are not applicable to RFP_Out Of State Data Retrieval Services

Question No. 10: Page 11, A.20 References; is the Tollway looking for vendors to provide actual reference letters from its customers or simply complete the reference form listed on page 47?

Answer No. 10: Respondents shall complete the reference form and submitted reference letters from each company on the company's letterhead.

Question No.11: Page 31, Tab 4 Financial Statements, is the Tollway requesting prospective vendors provide their financial statements with their proposal or upon award?

Answer No. 11: Financial Statements shall be provided with each respondent’s proposal.

Question No.12: Should prospective vendors complete the Subcontractors tab on BidBuy or is it acceptable to list our proposed subcontractors within our response documents?

Answer No. 12: It is acceptable to submit proposed subcontractor information within the documents only. The subcontractor must sign the Utilization Plan documents.

Item Number 2: Revised Pricing

Additional lines added in Bid Buy for skip tracing prices. All respondents must enter pricing on the lines in bid buy.

Item Number 3: Web Ex Information for Proposal Opening Meeting https://illinois2.webex.com/illinois2/onstage/g.php?MTID=eb984436ff63010b87a606e9da6308870

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS

ADDENDUM IN SECTION B.2 – ILLINOIS TOLLWAY,

ACKNOWLEDGEMENT OF AMENDMENTS.

ALL REVISIONS INSCRIBED HEREIN WILL

BE INCORPORATED INTO THE BID

SPECIFICATION PER ADDENDUM #4

I L L I NO I S T O L L W A Y

2700 Ogden Avenue │Dow ners Grove, IL 60515 │ Phone: 630.241.6800 │TTY: 630.241.6988 w w w.illinoistollway.com https://illinois2.webex.com/illinois2/onstage/g.php?MTID=eb984436ff63010b87a606e9da6308870 https://illinois2.webex.com/illinois2/onstage/g.php?MTID=eb984436ff63010b87a606e9da6308870 http://www.illinoistollway.com/

ATTACHMENT I

Row Labels

Sum of Total Number of Lookup Requests

Sum of Total Number of Successful Response

AK 3,670 1,747

AL 22,921 11,171

AZ 35,382 20,888

CA 86,199 53,040

CO 43,441 27,623

DC 1,223 616

DE 1,637 656

FL 88,099 71,156

GA 61,762 31,373

HI 764 478

ID 6,326 3,053

IN 819,089 409,143

KS 26,271 15,314

KY 50,657 34,041

LA 13,238 8,447

MA 8,258 2,247

MD 13,582 5,419

ME 2,340 1,255

MI 351,538 261,640

MN 279,017 172,170

MO 129,045 84,527

MS 24,847 12,293

MT 12,626 5,793

NC 35,738 26,252

ND 16,877 10,136

NE 34,865 20,154

NJ 14,930 5,408

NM 5,513 3,162

NV 10,647 3,599

NY 14,305 11,623

OH 183,754 107,624

OK 22,306 10,753

OR 14,120 5,666

PA 100,176 -

QC 3,359 1,552

RI 1,086 445

SC 14,726 11,140

SD 14,066 8,273

TN 60,817 38,478

TX 187,201 101,426

UT 7,311 4,577

VA 100,234 -

VT 2,716 1,605

WA 33,328 18,353

WI 1,071,948 697,968

WV 6,370 3,151

WY 9,033 2,587

Grand Total 4,047,358 2,328,022