Pre-Proposal Conference Summary - ADEPT RFP # BPM044685.pdf
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Summary
This document is a Pre-Proposal Conference Summary for RFP # BPM044685, issued by the Maryland Department of Information Technology (DoIT) in conjunction with the Department of General Services (DGS). The conference was conducted virtually on June 10, 2024, and was convened by DGS Procurement Officer Hanta Ralay. State employees from both DoIT and DGS attended, including representatives from strategic sourcing, procurement diversity programs, and delivery program management. The conference served to orient potential vendors on the RFP requirements and evaluation process for the Agile Digital Experience Product Transformation (ADEPT) initiative.
The solicitation includes specific diversity requirements with a 25% Minority Business Enterprise (MBE) goal and a 5% Veteran-Owned Small Business Enterprise (VSBE) goal. During the conference, state officials reviewed key RFP components including minimum qualifications, financial proposal forms, procurement instructions, proposal format, evaluation criteria, scope of work, and the work order process. All questions raised by vendor attendees were directed to be formally submitted via email for coordinated and official responses. The conference concluded at 12:00 pm on June 10, 2024, with an attendance list distributed to all participants.
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Pre-Proposal Conference Summary
RFP # BPM044685
Agile Digital Experience Product Transformation (ADEPT)
June 10, 2024 11:00 am
The Department of Information Technology (DoIT) in conjunction with the Department of General Services (DGS), conducted a virtual Pre-Proposal Conference via Google Meet for the Agile Digital Experience Product Transformation (ADEPT) RFP. This summary serves to document the key discussions held during the conference.
State employees in attendance included:
• Hanta Ralay – DGS
• Christopher Hautala – DGS
• Shirley Jackson – DGS
• Marcy Jacobs – DoIT
• Harshid Shah – DoIT
The conference was convened by DGS’ Procurement Officer, Hanta Ralay, with attendees from DoIT and vendor organizations. The attendees were asked to include their contact information in the Google chat dialogue box.
Ms. Ralay covered essential aspects of the RFP, including a review of key sections such as the Key Information Summary Sheet, Minimum Qualifications, Financial Proposal Form, Procurement Instructions, Proposal Format, Evaluation Process, and Work Order Process.
Shirley Jackson, DGS MBE/VSBE/SBR liaison representing Strategic Sourcing and Procurement Diversity Programs, discussed Minority Business Enterprise (MBE) and Veteran-Owned Small Business Enterprise (VSBE) program requirements and associated goals, which for this RFP has a 25% MBE goal and 5% VSBE goal.
Marcy Jacobs, Chief Digital Experience Officer at DoIT, provided an overview of the contract's purpose, while Harshid Shah, Director of the Delivery Program Management Office at DoIT, outlined the scope of work.
During the conference, the following points were discussed:
• General Procurement Information and Requirements
• Solicitation Schedule
• Company Requirements
• Award Basis
• MBE and VSBE requirements.
• Proposal Submission Requirements
• Financial Proposal Sheet
• Evaluation Criteria
• Scope of Work, Background, and Purpose
• Work Order Summary
Ms. Ralay opened the floor to questions and clarified that all questions asked during the conference should be formally submitted via email for coordinated and official responses.
The conference concluded at 12:00 pm.
An attendance list with the names of attendees has been distributed along with this summary.
Issued by:
Hanta Ralay OSP-DGS Procurement Officer Office of State Procurement Maryland Department of General Services 45 Calvert Street Annapolis, MD 21401 Date: June 12, 2024
File details come from the government source that posted it. Updated .