Pre-Offer Conference Oblique Imagery RFP-20251028_140129-Meeting Recording.mp4

This is a pre-offer conference recording for an Intermediate Request for Proposals issued by the Oregon Department of Land Conservation and Development (DLCD) for oblique aerial photography services along the Oregon coast. The project involves capturing high-resolution oblique imagery of the Oregon outer coast shorelines from the Columbia River to the Oregon/California border, specific estuaries, and offshore rocky habitats. Photographers must utilize a 40-megapixel camera, maintain a minimum flight altitude of 2,000 feet above ground level, and achieve a ground sample distance of approximately 3 inches. Photography operations are scheduled to occur between December 2025 and June 2026, with a potential project completion extension to December 31, 2026. The pre-offer conference was held on October 28, 2025, at 2:00 PM, and proposals are due on November 17, 2025, at 5:00 PM. Evaluation will be conducted on a 100-point scale comprising 5 points for the cover letter, 80 points for the written proposal, and 15 points for cost.

The project budget is estimated between $180,000 and $220,000, with payments made only for completed and accepted deliverables. The procurement is funded by a National Oceanic and Atmospheric Administration (NOAA) grant, which requires NOAA's review and approval of both the contract and budget. The RFP encourages participation from small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), including minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Offerors must submit a Certified Disadvantaged Business Outreach Plan detailing their strategy for subcontractor inclusion. Contractors must meet comprehensive responsibility criteria, including financial stability, legal standing, and performance history, and must maintain specific insurance coverages including workers' compensation, commercial general liability, automobile liability, professional liability, aircraft liability, and pollution liability insurance.