Pre bid sign in~2.pdf

This is a pre-bid sign-in document related to an Invitation to Bid (ITB) issued by the Oregon Department of Transportation (ODOT) for the replacement of a 140-ton chiller unit at the DMV Headquarters in Salem, Marion County, Oregon. The project encompasses the removal of an existing 140-ton Trane rooftop chiller and installation of a new 140-ton Daikin Model #AGZ010FUUNNSUNNHPKOA or approved equal unit, along with replacement of associated rooftop equipment including curbs, water pumps, variable frequency drives, an air separator, pot feeder, and main rooftop electrical disconnect. The mandatory pre-bid conference is scheduled for March 17, 2026 at 1:30 PM Pacific Time at the project site (1905 Lana Ave, Salem, OR 97314), with non-attendance resulting in automatic bid rejection. Bid submission through OregonBuys is due by April 2, 2026, with project commencement no earlier than October 1, 2026 and substantial completion required by November 24, 2026 and final completion by November 30, 2026.

The procurement is structured as a lump-sum agreement with project costs estimated between $100,000 and $300,000 for bonding purposes, funded through state sources and contingent upon receipt of sufficient funding. Bidders must submit bid security equal to 10% of the total bid amount along with required forms including the Bidder Information and Certifications Form (Form A-1) and First-Tier Subcontractor Disclosure Form (Form A-4). Key qualifications include current Construction Contractors Board license, OregonBuys registration, public works bond, demonstrated financial capability, and satisfactory performance on similar projects. Contractors must comply with Oregon prevailing wage rates for Marion County (BOLI Region 3) and State Buy America requirements, with all steel, iron, coatings, and specified manufactured products required to be produced in the United States. New mechanical units must be 20 percent more efficient than minimum Oregon Energy Efficiency Specialty Code requirements and weigh the same or less than replaced units. Required insurance includes Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, plus Commercial Automobile Liability insurance of $1,000,000 per occurrence. Liquidated damages are assessed at $600 per calendar day for each day exceeding substantial completion, and award will be made to the lowest responsive bid from a responsible bidder following a five-calendar-day protest period.