00016059_Exh 5 to Sample Contract_Specifications.doc

EXHIBIT 5

SPECIFICATIONS

Project Overview Oregon Department of Transportation

DMV Headquarters Replacement of Chiller #2 Project Location:

DMV Headquarters 1905 Lana Ave Salem, OR 97314 ODOT Contact:

The ODOT Project Manager for this project is Austin VanNette.

· E-mail: Austin.van_nette@odot.oregon.gov

· Cell: (503) 507-1394

· Address: 885 Airport Rd. Salem, OR 97301 The ODOT Project Manager may designate an additional ODOT contact person or engineer to support inspections or questions in the field.

Project Background

This site is the headquarters for the Oregon DMV in Salem. The facility has 2 rooftop chillers. The east side unit was replaced in 2025 with a Daikin 140-ton Model #AGZ010FUUNNSUNNHPKOA, and now the west side unit (circled in picture above) needs to be replaced. This existing unit is a 140-ton Trane Model #RTAA1404XF01A1D0BE. This chiller is beyond its usable life, and ongoing maintenance and inefficient operatorial costs have deemed it necessary for replacement.

Project Description:

The scope of this project is to provide all transportation, freight, tools, equipment, labor, supervision, permits, and necessary materials to uninstall and remove from site the old existing chiller unit and install a fully operational new 140-ton nominal capacity Daikin Model #AGZ010FUUNNSUNNHPKOA or approved equal that will service the East building. Units must utilize nonhazardous refrigerant. Replacement of rooftop curbs for the unit will be required. Replacement of two water pumps, VFD’s, air separator, and pot feeder. Work must be performed between October 1, 2026 and November 30, 2026. Contractor is required to store chiller on site until installation. Crane operations must take place during the weekend.

Detailed Project Specifications:

1. Equipment list:

· 1-140 ton rooftop chiller unit Daikin Model #AGZ010FUUNNSUNNHPKOA or approved equal.

· Rooftop electrical disconnect

· 2-water pumps

· 2-VFD

· 1-Air Separator

· 1-Pot Feeder

2. Outline of work to be performed by Contractor:

· Uninstall and remove from site the 140-ton existing rooftop package chiller unit.

· Replace rooftop curb and repair any damage to roof if caused.

· Install 1 new 140-ton rooftop chiller unit.

· Replace main rooftop electrical disconnect.

· Replace two water pumps with check valves and variable frequency drives. VFD’s to be controlled to differential pressure resettable set point for energy and comfort.

· Replace existing air separator and pot feeder for water treatment.

· Replace any damaged electrical power and control conduit.

· Reuse existing controls. ODOT will perform control work. Contractor to coordinate with ODOT.

· Perform factory authorized start up and test and balancing pre and post installation.

· Perform crane lift operations only on weekends.

· Provide owner training on new units.

· Test and balance system pre and post installation.

General Construction Notes:

· Contractor is required to be present at the mandatory pre-bid conference and shall examine existing conditions prior to providing a bid. Any discrepancies shall be brought to the attention of ODOT through a request for clarification.

· Clarifications shall be requested in writing prior to any installation. Incorrect installations shall be corrected at no additional cost to ODOT.

· All work shown is to be by Contractor unless specifically noted as being by ODOT or by others. All materials shown are to be provided by Contractor unless specifically noted as existing or provided by ODOT.

· Contractor shall obtain all necessary permits in order to complete the work.

· New mechanical units shall be 20% more efficient than the minimum efficiency required by the Oregon Energy Efficiency Specialty Code.

· All metal supplied shall comply with Oregon Buy America requirements (see Exhibit 8).

· New mechanical units shall weigh the same or less than the units being replaced. Contractor shall verify the weight of the existing units.

· All electrical work shall be completed by licensed electricians.

· Contractor shall supply and install all minor components and materials necessary to provide a complete and functional project whether all such components are noted in the specifications.

· Specifications call out a specific make and model of equipment. Substitution requests shall be made during the bid process. ODOT shall at its sole discretion determine the acceptability of substitutions. No substitutions shall be installed without prior written approval from the ODOT Project Manager.

· All equipment and materials shall be installed in accordance with the manufacturer’s published installation instructions and recommendations.

· Contractor shall clean the entire work area at the conclusion of the project to the satisfaction of the ODOT Project Manager.

Submittals

Contractor shall provide the following submittals at a minimum to the ODOT Project Manager. Submittals shall be approved by the ODOT Project Manager prior to the start of on-site construction.

· 140-ton packaged cooling unit including curb modifications

· Main rooftop electrical disconnects

· Curb adapter (if utilized) Scheduling of Contract:

· Substantial completion of the Work shall be no later than 11/24/26. Final completion shall be no later than 11/30/26. Once the existing unit is taken offline the Contractor must complete install to substantial/ operational condition within 5 Calendar days.

· After award of contract, All Subcontractors and suppliers have been paid in full or will be paid in full out of the final payment, Contractor shall contact the ODOT Project Manager to schedule the Work at least fifteen (15) business days prior to the start of any work/demolition.

· The Work shall be accomplished on weekdays and weekends between the hours of 7 a.m. and 5 p.m. Work hours shall exclude State holidays, unless specifically requested by Contractor and approved by the ODOT Project Manager.

· Any permits required for the Work are the responsibility of Contractor. Contractor shall provide copies of permits to the ODOT Project Manager prior to the start of work. Contractor shall be responsible for posting all permits on site in accordance with local jurisdiction requirements.

· Contractor shall submit to the ODOT Project Manager a list of the contact information for Contractor’s project manager and site superintendent, as well as a list of all subcontractors and their key representatives.

· Contractor shall coordinate the efforts of all suppliers and subcontractors and shall maintain orderly progress of the Work, prevent duplication of effort, and ensure proper sequence of operations.

Clean-Up/Conditions of Site:

· Contractor shall keep the ODOT Project Manager informed of all activity throughout the Work.

· Contractor shall clean up all worksite debris resulting from construction and remove all excess construction materials and scraps from the premises. Contractor shall broom-clean their work area at the end of each workday and neatly stack materials and debris in an approved location. Contractor shall clean the entire work area at the conclusion of the project to the satisfaction of the ODOT Project Manager.

· Contractor shall protect materials subject to damage by temperature or other weather conditions.

· The location for storage of materials, debris, or dumpsters on the premises shall be approved in advance by the ODOT Project Manager. Disposal facilities, bins, or dumpsters will not be provided by ODOT.

· Contractor shall notify the ODOT Project Manager at least ten (10) working days in advance of any major deliveries.

· Contractor shall immediately notify the ODOT Project Manager of any damage done by the Contractor to the premises, grounds, or adjacent State properties. Contractor shall repair any damage done by Contractor to the premises or surrounding area to existing conditions as found prior to the commencement of the Work.

· ODOT is not responsible for the security of Contractor’s materials, tools, personal belongings, or equipment on the premises.

· Contractor shall ensure the Work is performed in accordance with Oregon OSHA rules and regulations.

· Contractor shall immediately bring to the attention of the ODOT Project Manager any conflicts or issues between existing utilities and the Work.

BOLI:

· BOLI Prevailing Wage Rates apply to this project. Provide weekly Certified Payroll Reports for Contractor and all subcontractors as a prerequisite for progress payment approval.

Close Out:

· All special inspections must be complete prior to Substantial Completion.

· Inspection of the work by the ODOT Project Manager for establishment of Substantial Completion will be made within five (5) business days after receipt of the Contractor’s email request. At this time, the ODOT Project Manager and Contractor will develop a punch list document of any incomplete or deficient work.

· Prior to Final Completion, Contractor shall complete all items on the punch list.

· Contractor shall provide final inspection reports for all permits applicable to this Contract signed by authorities having jurisdiction

· Contractor shall maintain one set of the approved drawings for recording as-built conditions. Contractor shall mark (in red) the actual location of all underground utilities and any changes. At the time of Final Completion, Contractor shall turn over the one marked-up set of record drawings to the ODOT Project Manager.

· Prior to Final Completion, Contractor shall provide one (1) digital copy via email of all operations, maintenance, and warranty information to the ODOT Project Manager.

· Prior to Final Completion, Contractor shall provide ODOT Project Manager with information for all equipment provided by the project, including but not limited to: Manufacturer, model, serial number, consumables, installation date, purchase date.

· Prior to Final Completion, and as prerequisite for final payment, Contractor shall provide the ODOT Project Manager with signed certification that all subcontractors and suppliers have been paid in full or will be paid in full out of the final payment, and in compliance with all prompt payment requirements. All disputes with property owners have been resolved, all obligations on the project have been satisfied, all monetary claims and indebtedness have been paid, and, to the best of Contractor's knowledge, there are no claims of any kind outstanding against the project.

· Prior to Final Completion, Contractor shall fully instruct ODOT’s operating and maintenance personnel in the operation, adjustment, and maintenance of products, equipment, and systems.

· Inspection of the work by the ODOT Project Manager for establishment of Final Completion will be made within five (5) business days after receipt of Contractor’s email request.

Warranty:

· Contractor shall provide a 1 year installation warranty on all workmanship.

· Contractor shall provide all warranties for equipment applicable to this Contract

Revision: 5/7/24