DMV_HQ_Structural _for information only.pdf

This is a structural document supporting an Invitation to Bid (ITB) procurement issued by the Oregon Department of Transportation (ODOT) for a chiller replacement project at the Department of Motor Vehicles Headquarters in Salem, Marion County. The project scope requires the removal of an existing 140-ton Trane rooftop chiller and installation of a new 140-ton Daikin Model #AGZ010FUUNNSUNNHPKOA or approved equal unit, along with replacement of rooftop curbs, two water pumps, two variable frequency drives (VFDs), an air separator, a pot feeder, and the main rooftop electrical disconnect. The contractor must provide factory-authorized startup and testing, system balancing, owner training, and comprehensive operations and maintenance documentation. A mandatory pre-bid conference is scheduled for March 17, 2026 at 1:30 PM Pacific Time at the project site (1905 Lana Ave, Salem, OR 97314), with non-attendance resulting in automatic bid rejection. Bid submission through OregonBuys is due by April 2, 2026, with project commencement no earlier than October 1, 2026 and substantial completion required by November 24, 2026, and final completion by November 30, 2026. The contract is a lump-sum agreement with liquidated damages of $600 per calendar day for delays beyond the substantial completion date, and award will be made to the lowest responsive bid from a responsible bidder.

This procurement contains no disadvantaged enterprise set-asides and is open to all qualified contractors. Key qualifications include a current Construction Contractors Board license, registration in OregonBuys, a public works bond, demonstrated financial capability, and satisfactory previous performance on similar projects. Bidders must submit bid security equal to 10% of the total bid amount, a Bidder Information and Certifications Form (Form A-1), pricing information, and a First-Tier Subcontractor Disclosure Form (Form A-4). The project is subject to State Buy America requirements under ORS 279C.303, requiring all steel, iron, coatings, and manufactured products to be U.S.-produced, and new mechanical units must be 20 percent more efficient than Oregon Energy Efficiency Specialty Code minimums while weighing the same or less than replaced units. Required insurance includes Commercial General Liability coverage of $1,000,000 per occurrence/$2,000,000 annual aggregate and Commercial Automobile Liability insurance of $1,000,000 per occurrence. The project cost estimate for bonding purposes ranges from $100,000 to $300,000, with funding anticipated from State sources and award contingent upon receipt of sufficient funding.