Pre-Bid_Meeting_Invitee_Listing.docx

This is a Pre-Bid Meeting Invitee List prepared by Volusia County's Business Services Department Facilities Management for the DeLand Courthouse Central Energy Plant (CEP) Upgrades and Efficiency Improvements project (ITB No. 25-B-144LL). The project scope encompasses the replacement of existing dedicated chillers, pumps, and associated components at the courthouse located at 101 N. Alabama Avenue, DeLand, Florida, to improve system efficiency and reliability while maintaining continuous cooling capacity during active courthouse operations. The pre-bid meeting was scheduled for July 24, 2025, at 1:00 pm, with bid responses due by August 14, 2025, at 3:01 pm. The total contract duration is 180 days. Key attendees include the design engineer contact of record, Dustin Cervantes from SGM Engineering, along with County Project Manager Matt Minnick and additional county facility management staff members Andrew Dauderis, Matt Gentile, Bruce Davis, and Phil Fielder.

The project involves the installation of two new 500-ton water-cooled chillers using R-514A refrigerant, two primary and secondary chilled water pumps with variable frequency drives, new piping, and integration with the existing building automation system using Alerton Controls. The estimated construction cost is $950,000, with a 5% bid bond requirement. Bidders must hold a valid Florida General Contractor, Building Contractor, or Mechanical Contractor license and provide comprehensive documentation including shop drawings, product data, and testing reports. Insurance requirements mandate specific coverage limits issued by insurers with minimum A.M. Best ratings of A- and Financial Category size VIII or greater. The county will require a TRANE extended warranty for new equipment. Contractors must demonstrate at least six months of operational business history with surety companies meeting Best's Financial Strength Rating of "A" and Financial Category of "Class X." Local business preference provisions apply, and E-Verify employment eligibility verification is required.