Pre-Bid Conference for DAS_DSL_ITB_S-DASOBO-00014838 AttendanceReport 11-04-25.txt.xlsx

This is a Pre-Bid Conference Attendance Report for the South Slough Entrance Improvements Project (ITB# S-DASOBO-00014838), jointly administered by the Oregon Department of Administrative Services (DAS) and the Department of State Lands (DSL). The voluntary pre-bid conference was held on November 4, 2025, from 9:29 AM to 10:31 AM, with 19 attendees representing state agencies, external contractors, and consulting firms. The project involves comprehensive infrastructure and site improvements at the South Slough National Estuarine Research Reserve in Coos County, including establishing a new staging area, constructing access and turn lanes, expanding parking, installing pedestrian paths, adding lighting and security cameras, implementing EV charging stations, and conducting site restoration. Key personnel from DAS and DSL leading the conference included Nameun House (Organizer), Kelly Huffman, Juliana A. Ruble, and Rebecca A. Muse. External participants included representatives from civil engineering, construction, and environmental firms such as CivilWest, GCI Inc., Rickabaugh Construction, Whitcon, and Knife River Corporation. Bid submissions are due by November 18, 2025, with a targeted project start date of December 1, 2025, substantial completion expected by April 1, 2026, and final completion by May 31, 2026.

The project is funded through a federal grant from the Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), with an estimated project cost between $900,000 and $1,200,000. Bidders must comply with Buy America requirements mandating that all iron, steel, manufactured products, and construction materials be produced in the United States, along with Davis-Bacon wage rates and prevailing wage requirements. Bid security of 10 percent of the total bid amount is required. Contractors are subject to liquidated damages of $500 per calendar day for failure to meet the substantial completion date. The technical specifications emphasize compliance with Oregon administrative rules, environmental regulations, and sustainable construction practices, with particular focus on native plant restoration and archaeological discovery protocols.