Addendum 1 ITB S-DASOBO-00014838.pdf

STATE OF OREGON

INVITATION TO BID (ITB)

SOUTH SLOUGH ENTRANCE IMPROVEMENT PROJECT

BID# S-10700-00014838

ADDENDUM# 1

ITB# S-DASOBO-00014838 ADDENDUM #1

South Slough Entrance Improvement Project Page 1 of 8

This Solicitation Addendum# 1is to:

I. extend the bid submittal and bid opening date and update A.3 Solicitation Schedule

A.3 SOLICITATION SCHEDULE

All dates listed are subject to change. All times listed in this ITB and OregonBuys are Pacific Standard Time (“PST”).

ACTIVITY SCHEDULE/DEADLINE

Voluntary Pre-Bid Conference See ITB Section A.10.

Deadline for solicitation protests, requests for change, requests for clarification, requests for approval of equivalents, and questions

Monday, 11/17/2025 Tuesday, 11/11/2025 at 2:00 PM

Deadline for Bid Submittal (“Closing”) Thursday, 11/20/2025 Tuesday, 11/18/2025 at 2:00 PM

Public Opening Immediately after Bid Opening Date and time.

(See “Public Opening” below for details on attending Public Opening)

Deadline for Award Protest 7 calendar days after issuance of the Notice of Intent to Award. See ITB Section D.4

II. revise A.6 of the ITB to emphasize the limitation of federal grant funding source;

A.6 PROJECT COST ESTIMATE AND FUNDING

The following range is a Project estimate for bonding purposes: $900,000 to $1,200,000 This Project is anticipated to be funded with 100% federal grant funds, as detailed below.

Award is dependent upon Agency’s receipt of sufficient Project funding. This award is a set grant amount and cannot be increased by Change Order.

Federal Funds:

Department of Commerce, National Oceanic and Atmosphere Administration (“NOAA”) grant for construction project “Reserve Visitor Center Entrance Improvement Project”, NOAA Award Number NA24NOSX420G0016-T1-01.

See Attachment D-7 Federal Requirements for NOAA Standard Terms and Conditions, Specific Award Conditions, Special Terms, and Davis-Bacon General Decisions for further information on the federal funding requirements.

III. replace Form A-2 Pricing Form with “Addendum 1 Form A-2 Pricing Form” in the Attachment

A Bid Package Forms, attached herein Addendum# 1 on pages 4-6 to update quantities for Base Bid Items 6 and 7;

IV. replace Form A-3 Bid Security Form with “Addendum 1 From A-3 Bid Security Form” in the Attachment A Bid Package Forms attached herein Addendum# 1 on page 7 to correct the ITB# on the body of the form;

South Slough Entrance Improvements Page 2 of 8

V. replace Attachment B Technical Specifications with “Addendum 1 Attachment B Technical Specifications Revised 11122025” attached herein Addendum#1, summarized below, and posted on OregonBuys as a separate upload;

Summary of Revised Attachment B:

1) DIVISION 2 – SITE WORK

• SECTION 02230 CLEARING AND GRUBBING

o 4.01 MEASUREMENT AND PAYMENT This has been clarified to reflect that Clearing and Grubbing has its own line item on the ““Addendum 1 Form A-2Pricing Form”.

• SECTION 02240 CONTROL OF WATER

o 4.01 MEASUREMENT AND PAYMENT

This has been clarified that this will be considered incidental to any item requiring it.

• SECTION 02315 TRENCH EXCAVATION, BEDDING, AND BACKFILL

o 4.01 MEASUREMENT AND PAYMENT Verbiage concerning foundation stabilization and rock excavation has been removed.

• SECTION 02321 COMPACTION TESTING

o 4.01 MEASUREMENT AND PAYMENT

Wording has been revised to clarify that payment for compaction tests is included within the cost of any item requiring it.

• SECTION 02370 EROSION CONTROL

o 1.02. A Submittals

This section is revised to show that the contractor does not need to provide an erosion control plan, as they will be required to abide by the provisions set forth by the 1200-C Permit.

• SECTION 02446 HORIZONTAL DIRECTIONAL DRLILING

o 4.01 MEASUREMENT AND PAYMENT

Payment for horizontal directional drilling will be included within any line item utilizing that method of installation.

• SECTION 02730 GRAVEL SURFACING

o 4.01 MEASUREMENT AND PAYMENT

Clarification has been added that Gravel Surfacing shall be paid on a cubic yard basis, while Pedestrian Path shall be paid on a square foot basis.

2) DIVISION 16 – ELECTRICAL

• SECTION 16490 COMPONENTS AND ACCESSORIES

o 4.01 MEASUREMENT AND PAYMENT Clarification has been added that payment for this item is included within the price of any item requiring it.

• SECTION 16500 COMPONENTS AND ACCESSORIES

o 4.01 MEASUREMENT AND PAYMENT

Verbiage has been added to clarify that light pole payment shall include direct bury aluminum or fiberglass poles matching the fixtures.

3) DIVISION 32 – LANDSCAPE

• SECTION 032200 SEEDING

o 2.05 MAINTENANCE Mention of herbicides has been removed, as none are allowed on this Project.

• SECTION 032300 PLANTS

o 1.05 MAINTENANCE

Mention of herbicides and fertilizer have been removed, as none are allowed on this Project.

o 2.01 REGULATORY REQUIREMENTS

Mention of herbicides and fertilizer have been removed, as none are allowed on this Project.

South Slough Entrance Improvements Page 3 of 8 o 3.08 MAINTENANCE Mention of herbicides and fertilizer have been removed, as none are allowed on this Project.

VI. replace Sheets C-1, C-13, and C-17 in the Attachment C Plans and Drawings with “Addendum 1 Attachment C Sheet C1 Revised 11122025”, “Addendum 1 Attachment C Sheet C13 Revised 11122025”, “Addendum 1 Attachment C Sheet C17 Revised 11122025” attached herein Addendum#1 and posted on OregonBuys as three (3) separate uploads;

All other areas not specifically changed or otherwise modified by this Solicitation Addendum shall remain in full force and effect.

This Solicitation Addendum must be acknowledged by providing the required signature prior to Bid Closing. Failure to do so may result in rejection of Bid.

Requests for clarification, requests for change, and protests of Solicitation Addendum provisions addressed in this Solicitation Addendum must be received by DAS by 2:00 PM on Monday, November 17, 2025 (Pacific time) or they will not be considered. DAS will not consider requests or protests of matters not added to or modified by this Solicitation Addendum (Addendum# 1).

THIS SOLICITATION ADDENDUM MUST BE SIGNED AND RETURNED PRIOR TO THE BID CLOSING DATE AND TIME.

THIS ADDENDUM RECEIPT MUST ALSO BE ACKNOWLEDGED BY COMPLETING “ACKNOWLEDGEMENT OF ADDENDA” SECTION OF THE ATTACHMENT A, FORM A-1 - BIDDER INFORMATION AND CERTIFICATIONS FORM.

Signature: ___________________________________________________ Date: ____________________

Bidder Name: __________________________________________________________________________ (Please Print)

ATTACHMENTS TO THIS ADDENDUM# 1:

• Addendum 1 Form A-2 Pricing Form (attached herein on pages 4-6)

• Addendum 1 From A-3 Bid Security Form (attached herein on page 7)

• Addendum 1 Attachment B Technical Specifications Revised 11122025 (uploaded separately on

OregonBuys)

• Addendum 1 Attachment C Sheet C1 Revised 11122025 (uploaded separately on OregonBuys)

• Addendum 1 Attachment C Sheet C13 Revised 11122025 (uploaded separately on OregonBuys)

• Addendum 1 Attachment C Sheet C17 Revised 11122025 (uploaded separately on OregonBuys)

South Slough Entrance Improvements Page 4 of 8

ATTACHMENT A

ADDENDUM 1 FORM A-2 — PRICING FORM

[added language is indicated by bold and underline and deleted language is indicated by strikethrough]

S-DASOBO-00014838

SOUTH SLOUGH ENTRANCE IMPROVEMENTS

PRICING SUBMITTAL INSTRUCTIONS:

Bidder shall enter pricing and other required information for all Bid Items listed in this Pricing Form. If this Pricing Form is replaced by Addendum, Bidders shall use the Addendum form to provide pricing and other required information. If the Pricing Form is only modified by Addendum, Bidders shall follow the instructions in the Addendum for making modifications to the Pricing Form. Failure to supply the required information in the Pricing Form, as modified by subsequent Addenda, may result in Bid rejection as non-responsive.

BASE BID and ALTERNATES: To include all Work described in the ITB, Plans, Specifications and any issued Addenda.

* All prices include all material, labor, equipment and incidentals required to install and complete the item

BASE BID:

Bid Item No

Base Bid Item Description Estimated Quantity

Unit Unit Price* Bid Amount

1 Mobilization, Insurance, Overhead, Bonds

1 ls $ $

2 Construction Facilities 1 ls $ $

3 Demolition & Site Preparation 1 ls $ $

4 Clearing and Grubbing 1 ls $ $

5 Earthwork 1 ls $ $

6 Level 3 Asphalt Concrete 744 ton $ $

7 2" Inlay inc. Conform Grinds 3855 sy $ $

8 Aggregate Base (12” structural section) & Gravel Surfacing Areas, 7 Devils Shoulder

2010 cy $ $

9 Geotextile Fabric 4600 sy $ $

10 Pedestrian path (1” ¼” Minus over 4” ¾” Minus gravel base)

6320 sf $ $

11 Storm Drain Piping (12” PVC, Class B Backfill)

140 lf $ $

South Slough Entrance Improvements Page 5 of 8

12 Storm Drain Rip-Rap 12 cy $ $

13 Swales Inc. 18” Amended Soils & Plantings

3046 sf $ $

14 Split-Rail Fencing 475 lf $ $

15 Security Cameras Inc. Wireless Bridging & Solar at Entrance Gate

1 ls $ $

16 Relocate Entry Sign 1 ea $ $ 17 New Sign (Various Types per

Plans) 8 ea $ $

18 Wheel Stop 19 ea $ $ 19 Crosswalk Striping (Paint) 4 ea $ $

20 Thermoplastic Roadway Markings

14 ea $ $

21 Painted Roadway Striping Including Parking Spaces (Paint)

1 ls $ $

22 LED Lit Bollard 17 ea $ $ 23 LED Light Pole 9 ea $ $

24 EV Charging Pedestal (Conduit Separate)

2 ea $ $

25 Conduit Installation Including Conductors (All Sizes)

1250 lf $ $

26 New Electrical Service - Panel, Fees, Breakers, Meter Base, Complete

1 ls $ $

27 Site Restoration & Seeding 1 ls $ $

28 Planting 1 ls $ $

TOTAL BASE BID LUMP SUM $

ADD ALTERNATES 1-3:

Alternates Item No

Alternates Item Description Estimated Quantity

Unit Unit Price* Bid Amount

A1 Monument Entrance Sign 1 ls $ $ A2 Operable Entrance Gate w/

Solar Equipment 1 ls $ $

A3 Pave Gravel Parking Area 1 ls $ $

TOTAL ALTERNATE LUMP SUM $

TOTAL BASE BID LUMP SUM:$_____________________________________

ADD ALTERNATE LUMP SUM (TOTAL BASE BID + TOTAL ALTERNATE LUMP SUP):

South Slough Entrance Improvements Page 6 of 8

NOTE: Bid price is total contract price including contractor’s profit and overhead. Items not explicitly listed in the bid schedule above are considered incidental.

The undersigned understands that the State reserves the right to increase or decrease the above quantities at the same unit prices as shown or to remove items as necessary to meet budgetary constraints. The undersigned has carefully examined the Contract Documents and the site of the work, and agrees to furnish all necessary plant, labor, equipment, accessories, materials, permits, and perform all operations shown and specified in accordance with the Contract Documents for the price(s) set herein.

Bid submitted by:

(Legal Business Name)

(Authorized Representative Name) (Title)

(Authorized Representative Signature) (Date)

South Slough Entrance Improvements Page 7 of 8

ATTACHMENT A

ADDENDUM 1 FORM A-3 — BID SECURITY FORM

STATE OF OREGON

STANDARD PUBLIC IMPROVEMENT CONTRACT

BID BOND

We, ____________________, as “Principal,” (Name of Principal) and __________________, a/an _______________ Corporation, (Name of Surety) authorized to transact Surety business in Oregon, as “Surety,” hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns to pay unto the State of Oregon (“Obligee”) the sum of ($__________) ______________ dollars.

WHEREAS, the condition of the obligation of this bond is that Principal has submitted its proposal or bid to an agency of the Obligee in response to Obligee’s procurement document (No. S-DASOBO-00014838) for the project identified as: SOUTH SLOUGH ENTRANCE IMPROVEMENTS which proposal or bid is made a part of this bond by reference, and Principal is required to furnish bid security in an amount equal to 10% of the total amount of the bid pursuant to the procurement document and ORS 279C.365(5) for competitive bidding or 279C.400(5) for competitive proposals.

NOW, THEREFORE, if the proposal or bid submitted by Principal is accepted, and if a contract pursuant to the proposal or bid is awarded to Principal, and if Principal enters into and executes such contract within the time specified in the procurement document and executes and delivers to Obligee its good and sufficient performance and payment bonds required by Obligee, as well as any required proof of insurance, within the time fixed by Obligee, then this obligation shall be void; otherwise, it shall remain in full force and effect.

IN WITNESS WHEREOF, we have caused this instrument to be executed and sealed by our duly authorized legal representatives this ____________ day of _____________, 20 _.

PRINCIPAL: ______________________________ SURETY: _________________________________

BY: BY ATTORNEY-IN-FACT:

Signature Name

Official Capacity Signature

Attest: ______________________________________ Corporation Secretary Address

City State Zip

Phone Fax or Email

South Slough Entrance Improvements Page 8 of 8

Addendum 1 Attachment B Technical Specifications Revised 11122025

(uploaded separately on OregonBuys)

Addendum 1 Attachment C Sheet C1 Revised 11122025

Addendum 1 Attachment C Sheet C13 Revised 11122025

Addendum 1 Attachment C Sheet C17 Revised 11122025

*******THE END OF ADDENDUM# 1********