Pre-Bid Attendance Summary – Window Washing Services

This is a Pre-Bid Attendance document for the State of Oregon Department of Administrative Services (DAS), Enterprise Asset Management Division's competitive sealed bid Invitation to Bid (ITB) for comprehensive window washing services. The solicitation encompasses window washing, gutter cleaning, solar panel washing, and window ledge cleaning services across 67 state-owned buildings at 38 service locations in Salem, Eugene, Portland, and surrounding areas. A mandatory pre-bid conference is scheduled for February 4, 2026 at 9:00 AM in Salem, with mandatory or optional walk-through inspections at service locations occurring February 4-6, 2026. Bids must be submitted through the OregonBuys electronic procurement system by February 17, 2026 at 2:30 PM Pacific Time, with bid opening at 2:45 PM the same day. A Notice of Intent to Award is anticipated for approximately February 23, 2026. The initial contract term is two years with Agency options to extend for up to two additional two-year renewal terms, not to exceed ten years and one month total. Services must be scheduled annually between April and September unless otherwise approved, coordinated with the authorized purchaser at least 60 days prior to performance.

Bidders must demonstrate a minimum of five years of experience in window washing services and obtain ASTM WK87344 solar panel cleaning certification prior to or within 60 days of contract award. Award will be made to the lowest responsible bidder whose bid is responsive and substantially complies with all requirements, with consideration of financial capability, past contract performance, and absence of criminal charges or litigation within the past three years. Contractors must provide proof of insurance including workers' compensation, commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, and automobile liability coverage of $1,000,000 combined single limit. Bidders must be registered in the Oregon Business Registry with current business licenses and must comply with pay equity requirements if they have 50 or more employees. Background clearance is required for all employees and subcontractors prior to accessing state facilities. The contractor is responsible for all labor, materials, equipment including lifts, transportation, parking, and necessary permits, with payment terms requiring remittance within 45 calendar days of invoice acceptance. A Certified Disadvantaged Business Outreach Plan must be submitted, though no specific set-asides for disadvantaged enterprises are identified. No specific budget or award value is disclosed, as the Agency reserves the right to order services on an as-requested and as-needed basis through purchase orders.