Bid_Tab_S-10700-00015825_WindowWashing_Final.pdf

This is a Bid Tabulation Form for Invitation to Bid (ITB) S-10700-00015825 issued by the State of Oregon Department of Administrative Services (DAS), Enterprise Asset Management Division, for window washing services across 67 state-owned buildings and 38 service locations in Salem, Eugene, Portland, and surrounding areas. The scope of work encompasses interior and exterior window washing, gutter cleaning, solar panel washing, and window ledge cleaning at various facility types including office buildings, parking structures, laboratories, residences, and shops. A mandatory pre-bid conference was held on February 4, 2026, with mandatory or optional walk-through inspections scheduled for February 4-6, 2026. Sealed bids were due on February 17, 2026, at 2:30 PM Pacific Time, with bid opening occurring at 2:45 PM the same day. The initial contract term is two years with Agency options to extend for up to two additional two-year renewal terms, with a maximum contract duration not to exceed ten years and one month. Services must be scheduled annually between April and September unless otherwise approved, with coordination required at least 60 days prior to performance.

Two responsive bids were received and opened on February 17, 2026. Suburban Supply, Inc, dba Cascade Building Services submitted the lowest bid at $122,123.00 for all buildings (Price A + Price B + Price C), while A-Z Exterior Services, Manchester Unlimited LLC bid $156,630.00. Award will be made to the lowest responsible bidder whose bid is responsive and substantially complies with all requirements, with consideration of financial capability, past contract performance, and absence of criminal charges or litigation within the past three years. Bidders must demonstrate a minimum of five years of experience in window washing services and obtain ASTM WK87344 solar panel cleaning certification prior to or within 60 days of contract award. Contractors must provide proof of insurance including workers' compensation, commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, and automobile liability coverage of $1,000,000 combined single limit. The contractor is responsible for all labor, materials, equipment including lifts, transportation, parking, and necessary permits, with payment terms requiring remittance within 45 calendar days of invoice acceptance.