IntentToAward_Notice_to AllBidders_02202026.pdf

This is a Notice of Intent to Award from the State of Oregon Department of Administrative Services, State Procurement Services. The document announces the state's intention to award a Price Agreement for comprehensive window washing services to Suburban Supply, Inc., dba Cascade Building Services. The scope encompasses window washing services across over 67 state-owned buildings located in Salem, Eugene, Portland, and surrounding areas, including interior and exterior window washing, gutter cleaning, solar panel washing, and window ledge cleaning. The competitive sealed bid Invitation to Bid required bidders to submit proposals through the OregonBuys electronic procurement system by February 17, 2026 at 2:30 PM Pacific Time, with bid opening occurring at 2:45 PM the same day. A mandatory pre-bid conference was held on February 4, 2026, with mandatory and optional walk-through inspections conducted February 4-6, 2026. The initial contract term is two years with Agency options to extend for up to two additional two-year renewal terms. Services are scheduled annually between April and September, coordinated with the authorized purchaser at least 60 days prior to performance.

Adversely affected or aggrieved bidders have seven calendar days from February 20, 2026 to file a written protest with Yulia Niece, Procurement Contract Specialist, at yulia.niece@das.oregon.gov. Award was made to the lowest responsible bidder whose bid was responsive and substantially complied with all requirements. Evaluation considered financial capability, past contract performance, and absence of criminal charges or litigation within the past three years. Bidders were required to maintain commercial general liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, and automobile liability coverage of $1,000,000 combined single limit. The solicitation did not disclose a specific budget or award value, as the Agency reserves the right to order services on an as-requested and as-needed basis through purchase orders. No specific budget amount or funding source information was provided in the notice.