PO27-149 Federal Revenue Enhancement 004b Attachment G4 Childrens Accounts Procedures Table of Contents.pdf
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- Solicitation number
- 26-418DCFS-PROCU-B-53611
- Issued by
- Illinois
About this file
This is a procedures manual table of contents for the Children's Accounts Unit (CAU) of the Illinois Department of Children and Family Services, created in support of the Federal Revenue Enhancement and Claiming Systems Support Services contract (PO27-149). The document serves as an organizational guide for the CAU Procedures Manual, which governs the administration and management of children's accounts within DCFS systems. The manual outlines 40 distinct operational sections covering account management processes, including account opening procedures, financial posting operations, reconciliation processes, and reporting requirements. The procedures address various account types including pending accounts, eligible-only accounts, and dedicated SSI accounts, along with specialized functions such as child support receipt posting, overpayment procedures, and account close-out processes.
The manual reflects the complex operational infrastructure required to support federal program eligibility and claiming functions within DCFS, encompassing financial management, benefit accounting, and compliance reporting activities. Key operational areas detailed in the table of contents include receipt and posting of physical checks and ACH deposits, management of SSA and SSI accounts, reconciliation of consolidated and dedicated accounts, and processing of child support reports. The document also addresses specialized procedures related to settlement accounts, termination of parental rights reporting to DHFS, and capability assessments for fund management at age 18. As indicated by the revision date of February 28, 2019, this manual represents standardized procedures necessary to maintain the federal revenue enhancement and claiming systems that form the foundation of DCFS's financial management operations.
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Text version
Revised 02/28/2019
ILLINOIS DEPARTMENT OF CHILDREN
AND FAMILY SERVICES
CHILDREN’S ACCOUNTS UNIT (CAU)
PROCEDURES MANUAL
Department of Children and Family Services Request for Proposal
Federal Revenue Enhancement and Claiming Systems Support Services
PO27-149
26-418DCFS-PROCU-B-53611
Attachment G.4.
Children's Account Section – Table of Contents
CHILDREN’S ACCOUNTS UNIT (CAU)
PROCEDURES MANUAL
TABLE OF CONTENTS
Section Title Section Number Overview of Children’s Accounts Unit 1
Orientation to the Children’s Accounts Data Base 2
Opening New Accounts Procedure 3
Opening Pending Accounts 4
Opening Eligible Only Accounts 5
Dedicated SSI Accounts 6
Account Status Descriptions 7
Receipt of Physical Checks/Cash Procedure 8
Posting Physical Checks 9
Posting of SSI and SSA ACH Deposits 10
Posting Child Support Receipts 11
Posting of Bank Interest 12
Method of Receipt Code Descriptions 13
Reductions Procedure 14
Posting of Board and Voucher Payments 15
Posting of Board Receivables 15a
Special Needs Request Procedure 16
Overpayment Procedure 17
Close-Out Procedure 18
Processing Child Support Close-Out Report from HFS 19
Positive Pay File Exchange 20
Payment Type Code Descriptions 21
Adjustment Procedure 22
Void Check Procedure 23
CHILDREN’S ACCOUNTS UNIT (CAU)
PROCEDURES MANUAL
TABLE OF CONTENTS
Section Title Section Number
Check Cleared for Different Amount Procedure 24
DCFS Client Maintenance Account 25
Monthly Reimbursement Adjustments (MRA) Procedure 26
Capability to Manage Funds at 18 and Completion of SSA1372 27
Updating Placement Information with SSA 28
Reporting SSA Receipts to DHFS for COS Clients 29
Termination of Parental Rights Reporting to DHFS 30
Monthly Monitoring of Settlement Accounts 31
Reconciliation of Consolidated, Dedicated, and Settlement Accounts 32
Reconciliation of Clearing Account 33
Reconciliation of Checking Account 34
Requesting a Benefit Accounting Report Procedure 35
Procedures for Working the $2000 Report – CFTR2071-A 36
CFTR2080 Report Procedure 37
1099 Issuance of Interest Earned 38
Annual Archiving of Closed CAU Account Files 39
Procedure for Working Report CFTR2600-A 40
Overpayments Applicable to Prior Payee 41
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