PN 636-25-301 Statement of Work - 7 pages.pdf

636-25-301 Correct HVAC Deficiencies Construction SOW

Project No. 636-25-301 Correct HVAC Deficiencies

VA Nebraska-Western Iowa Health Care System (VANWIHCS) Omaha VA Medical Center

4101 Woolworth Avenue Omaha, NE 68105

1. PURPOSE

The purpose of this Statement of Work (SOW) is to retrofit and upgrade Air Handling Unit 3 (AHU-3), at the Omaha VA Medical Center. Air Handling Unit 1 (AHU-1) and the existing boiler in Building 6 are also intended to be replaced with this project. All local and federal standards and requirements shall be met. All minor outages and shutdowns shall be closely coordinated with the Contracting Officer Representative (COR) with specified notice as Omaha VA Medical Center Executive Leadership is required for approval.

2. PROJECT SCOPE

The expectation for this project is to successfully facilitate the construction and correction of HVAC deficiencies for the Omaha VA Medical Center. All work shall be planned and scheduled to minimize the construction activities’ impact on the operation of the warehouse and medical center.

Statement of Work document to be complimentary with Specifications and Drawing documents for all contract requirements. All work shall be conducted with strict adherence to regulations and infection control requirements per the Omaha VA Medical Center and Veteran’s Health Administration.

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials, equipment, management, supervision, tools, and all other necessary resources to: Correct HVAC Deficiencies within Building 1, 6, & 17 as required by drawings and specifications.

B. Omaha VA Medical Center business hours (7:00 AM to 4:30 PM Central Time, Monday through

Friday).

C. All employees of general contractor and subcontractors shall comply with the VA security management program and obtain appropriate badging per project requirements prior to performing work on site. The badging process is anticipated to take up to 30 calendar days.

D. Contractor shall conduct a project kickoff at the Omaha VA NWIHCS office, specific date and time TBD by the COR. The Contractor shall prepare meeting agenda, meeting minutes and distribute no later than 3 calendar days before or after project kickoff meeting.

E. Project Meeting Management. The Contractor shall take minutes of all project meetings. The format must be acceptable to the CO and COR. Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The Contractor shall provide, via email transmission, complete copies of all minutes to CO for review and all attendees within 72 hours after the meeting occurred. All challenges to the minutes shall be reflected in a revised version prepared by the Contractor. Copies of updated minutes shall be distributed to the CO and all attendees within 24 hours after change.

F. Site Investigation. The Contractor shall perform all field work necessary to confirm existing conditions against the accuracy of drawings furnished by the Government. It is anticipated that most or all investigative work will be conducted during normal business hours (7:00 AM to 4:30 PM Central Time). Work outside of normal business hours may be required and shall be approved and coordinated with the Contracting Officer or his/her representative.

3. SCHEDULE OF DELIVERABLES

A. PERIOD OF PERFORMANCE: The period of performance for completion of this work shall be 365 calendar days from the date of the Government issued Notice to Proceed (NTP).

B. REQUIRED SERVICES:

3.B.1. Critical Submittals: The following shall be submitted to the CO and COR for review:

• Accident Prevention Plan (APP or Safety Plan) to be submitted 15 calendar days prior to preconstruction meeting.

• Initial schedule within 7 calendar days after Notice to Proceed (NTP).

• Schedule of Costs (Schedule of Values) to be submitted within 30 calendar days after Notice to Proceed.

• Baseline Schedule to be submitted within 30 calendar days after acceptance of Initial Schedule.

• Cost-Loaded Critical Path Method Construction Schedule within 60 calendar days of Notice to Proceed.

• Crane lift and safety plan as required to be submitted 14 calendar days in advance.

4. CONTRACTOR RESPONSIBILITIES

Design drawings and specifications for the project will be provided for review of requirements for the project. The drawings show a general arrangement of systems areas but Contractor to field coordinate and install the systems as necessary. It is the contractor’s responsibility to field coordinate with existing infrastructure and supply all labor and materials necessary to provide a complete and working system as outlined in the construction documents.

A. Contractor shall assess the contract drawings for the installation of the work as called out in the drawings and specifications. Contractor and/or Sub-contractors shall be responsible for timely and accurate determination of work to be performed.

B. Contractor and/or Sub-contractors shall be responsible for reviewing all drawings and specifications and shall submit Requests for Information (RFI’s) directed to the VAMC’s Contracting Officer for any discrepancies or clarifications needed to provide a complete and working system.

C. The medical center must remain operational throughout the construction period. Any required shutdowns shall be coordinated through the COR prior to the proposed date of the shutdown, and as noted per contract documents.

D. All work performed and specified shall comply with applicable Local, State, and Federal code requirements, and VA Master Construction Specifications. It is the responsibility of the Contractor to understand and comply with all applicable municipal, county, state, and federal codes, laws, ordinances, standards, rules and regulations.

E. The Contractor will provide a final phasing plan or schedule that is coordinated with phasing information provided in the construction documents for COR approval.

F. Prior to work commencing, Contractor must check-in with COR, in room B618.

G. Contractor shall assume all areas of campus are and must remain fully operational.

5. CONTRACTOR PERSONNEL SECURITY REQUIREMENT

A. Badging. Key project personnel shall be batched at the appropriate level for the work they are performing. Contractor personnel needing extended periods on site or after-hours work will require Non-PIV or PIV badges with physical access.

B. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

C. All employees of the contractor and subcontractor(s) must always display a VA issued badge with photograph while on Medical Center property. VA badges allow employees access to public areas of the Medical Center and the construction area, only.

D. Designated employee(s) requiring a VA issued Non-PIV or PIV Identity Card shall agree to be fingerprinted by the VA NWIHCS Police Service, have their fingerprints forwarded to and maintained on file by the VA Office of Personnel Management, have their name and fingerprints shared with local law enforcement agencies, and undergo a background investigation (“Special Agreement Check”) conducted by the VA Human Resources department. The Special Agreement

Check shall be completed and VA identifications shall be issued to designated employee(s) before designated employee(s) will be allowed to work on Medical Center property.

E. Contractor and subcontractor employees requiring a Non-PIV or PIV card shall schedule an appointment with the VA NWIHCS PIV schedule system (https://portal.usaccess.gsa.gov/scheduler/home) when notified by the COR that their sponsorship has been completed. Contractor and subcontractor employees shall provide and submit two forms of identification to the VANWIHCS PIV Office at the time of their fingerprint appointment.

F. After the VANWIHCS Police Service has obtained employee’s fingerprints, the COR will initiate a local agency background check. Employees will need to schedule a Non-PIV or PIV issuance appointment through the on-line schedule system after their background check has been adjudicated. Because of changes to the adjudication process, adjudication may take up to four weeks after the COR has initiated the background investigation request. Because of this, documents shall be submitted to the COR and employees shall be fingerprinted by the VANWIHCS Police Service not less than 30 calendar days prior to employees of the contractor and sub-contractor(s) starting work at the Medical Center. Employees shall not be allowed to work on Medical Center property until the background check has been completed and a PIV or Non-PIV Identity Card has been issued.

G. All employee information provided to the VA to meet the requirements of this section is protected by the Privacy Act of 1974. The VA follows the requirements of the Privacy Act, which protects personal information that the VA maintains in “systems of records”. Information provided to the VA may not be disclosed unless permitted pursuant to 38 CFR 1.500 – 1.599.

Records provided to and maintained by the VA may not be altered or destroyed, except as authorized by 38 CFR 1.579.

H. Keys and identification cards shall remain the property of the government, and shall be returned to the government at contract completion, when the employee’s presence is no longer required at the Medical Center, or when requested by the COR or CO. Contractor shall reimburse the government for the replacement cost of any keys or government issued identification cards lost or damaged as a result of negligence or malicious act by employees of the contractor or subcontractor(s).

I. Employee Conduct:

5.I.1. Employees of the contractor and sub-contractors shall always conduct themselves in a professional manner while on medical center property. The contractor shall ensure all personnel working on this contract are aware of Medical Center rules pertaining to employee behavior and conduct.

5.I.2. Employee clothing and shoes shall be cleaned of all dirt and debris before entering the medical center, and before leaving the work site. Employees shall always wear closed toed shoes, long pants, and shirts that cover the shoulders and upper arms while in the Medical Center. Employees shall always follow the safety requirements of the General Contractor.

5.I.3. Physical or verbal misconduct may be grounds for removing employees from Medical

Center property, or grounds for arrest by the VA Police. Contract Employees may be banned from Medical Center property because of inappropriate or illegal behavior. The contractor shall not be entitled to any compensation from the Government for any costs resulting from employee misconduct (including, but not limited to, delays in contract completion) and may be held liable for costs incurred by the Government because of employee misconduct.

5.I.4. Smoking: Smoking, including vaping devices is prohibited on campus.

6. INFECTION CONTROL REQUIREMENTS

A. Waste materials shall be removed in clean and controlled manner for the project.

B. Implement the requirements of VAMC’s Infection Control Risk Assessment (ICRA). Infection

Prevention and/or Safety personnel may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded.

C. Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the VA requirements.

D. All equipment, tools, material, worker’s clothing, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down prior to entering all existing hospital areas.

E. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

F. All work will be performed per the Contractor submitted and approved VA schedule, updated on a weekly basis, and the COR shall be notified in advance of the proposed areas that will undergo construction. All scheduling of areas will be coordinated with the relevant hospital personnel by the COR to minimize impact to normal hospital functions.

G. Final Cleanup:

a. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

b. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

c. All work performed will be cleaned by the Contractor per Omaha VA hospital standards prior to turning the area over for use by the VA.

7. PLACE OF PERFORMANCE

Building 1, 6, & 17 Omaha VA Medical Center 4101 Woolworth Avenue Omaha, NE 68105

8. HOURS OF WORK

A. Work shall be planned and scheduled to minimize the construction activity impact on the operation of the medical center. Work requiring system shutdowns, utility interruptions, critical infection control work, or potential interruption of power or HVAC to critical areas of the Medical Center will require extensive coordination and planning with the COR. If multiple VA departments are affected, more time may be needed for shutdown coordination. This work and high noise producing work is to occur outside of normal agency operations hours and on weekends.

B. All other work is expected to occur within agency normal operation hours of Monday through Friday from 7:00am – 4:30pm Central Time.

9. SCHEDULE AND GENERAL REQUIREMENTS

Construction shall be completed 365 calendar days from Notice to Proceed. This period of performance includes considerations for long lead equipment times and phasing of the project.

The following Federal Legal Holidays are observed by this facility:

• New Year’s Day January 1

• Martin Luther King’s Birthday Third Monday in January

• President’s Day Third Monday in February

• Memorial Day Last Monday in May

• Juneteenth June 19

• Independence Day July 4

• Labor Day First Monday in September

• Columbus Day Second Monday in November

• Veteran’s Day November 11

• Thanksgiving Day Fourth Thursday in November

• Christmas Day December 25

10. CODE & REGULATION COMPLIANCE

The Contractor shall comply with the public laws and statutes including all changes and amendments of federal, state, and local environmental statutes and regulations in effect of date of issuance of this delivery order, including, the applicable portions of the documents cited in the basic contract and below. Any discrepancies between contract documents and current requirements shall be brought to the attention of the Contracting Officer.

• Energy Policy Act 2005

• Energy Independence and Security Act 2007

• Executive Orders 13514 and 13423

• All State and Local Jurisdictions enforcing Federal Law 1.06

• VA Master Construction Specifications (PG-18-1)

• International Building Code, all chapters

• National Fire Protection Association (NFPA):

• NFPA 70 National Electrical Code

• NFPA 99-2015 Healthcare Facilities Code

• NFPA 101 – Life Safety Code

• Building Officials and Code Administrators International (BOCA), 1999

• International Conference of Building Officials (ICBO): UBC 1997: Uniform Building Code

• 29 CFR 1910 Occupational Safety and Health Standards

• 29 CFR 1926 Safety and Health Regulations for Construction

• Federal Occupational Safety and Health Act (OSHA)

• Underwriters Laboratories

• 2018 International Plumbing Code

• SBCCI Standard Plumbing Code

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