Plans_H7147_I-40_KCTI_Util_Clr_Ltr_Stage_IV.pdf

AECOM

7720 N. 16th Street Suite 100 Phoenix, Arizona 85020 www.aecom.com

602 371 1100 tel 602 371 1615 fax

September 28, 2023

To: Debra Planalp Utility and Railroad Engineering Arizona Department of Transportation 205 S. 17th Avenue, MD 618E Phoenix, Arizona 85007

Re: UTILITY CLEARANCE LETTER

ADOT PROJECT #. 040 MO 54 H7147 01C

PROJECT: I-40 Kingman Crossing Boulevard Traffic Interchange FED-AID Project ID. 040-B(AUE) LOCATION: Kingman – Ash Fork Hwy (I-40)

AECOM has reviewed this project and recommends the following clearance:

• Type 2 - Conditional Clearance. Utilities will be cleared or relocated prior to bid opening.

The work proposed for this consists of a new traffic interchange, new bridges for the traffic interchange and 0.33 miles of new arterial street. Work will include grading and draining, constructing of AC Pavement, PCCP, concrete curb & gutter, sidewalk, pipe culverts, concrete box culverts, storm drain system, signing and pavement marking, lighting, fencing, guardrail, traffic signals and other miscellaneous work. This project is located in Mohave County, on Interstate 40, 1.5 miles east of the I- 40/SR 66-Andy Devine traffic interchange, and extends from Milepost 54.46 to Milepost 55.85 within the City of Kingman.

All utilities within the project limits have been addressed, and we do not anticipate any utility conflicts with construction of the above referenced project.

In addition to your stored specifications under section 107.15, please include the following in the Project Special Provisions:

(107UTIL, 10/20/22)

SECTION 107 LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC:

107.15 Contractor's Responsibility for Utility Property and Services: of the Standard

Specifications is modified to add:

Copies of existing ADOT permits, subject to availability, may be obtained from the ADOT Area Permit Supervisor as listed below:

NORTHWEST DISTRICT

Kingman Area:

(928) 681-6019 3660 E. Andy Devine Ave.

(928) 681-6010 Kingman, AZ 86401

107.15(F) Sewage Discharge Damage Assessments: of the Standard Specifications is revised to read:

The Department will assess sanctions in accordance with the Table 107.15-1 below for each 24-hour period, or portion thereof, for each unplanned breakage that occurs in an active sanitary sewer line as a result of the contractor's operation. The rate of these sanctions is based on the type and quantity of effluent discharged as determined by the Engineer.

These sanctions do not relieve the contractor from any of its responsibilities under the contract, including any liquidated damages that may be assessed under Subsection 108.09 of the specifications for late completion of the project.

The sanctions specified in this subsection will be independent of any penalties imposed by others.

The contractor acknowledges that Regulatory agencies may assess or impose civil or criminal penalties on the contractor resulting from sewer discharges.

The Department will not be responsible for any civil or criminal penalties, fines, damages, or other charges imposed on the contractor by any regulatory agency or court for sewage discharges that are a result, directly or indirectly, of the contractor’s work performed under this contract.

TABLE 107.15-1

SANCTIONS

(EACH 24-HOUR PERIOD, OR PORTION THEREOF)

Volume of Discharge Raw Sewage or Industrial Wastewater

Treated Effluent

Less than 10,000 gallons $5,000 $1,000 10,000 to 99,999 gallons $10,000 $2,000

100,000 to 1 million gallons $25,000 $3,000

Greater than 1 million gallons $40,000 $5,000

These sanctions will be assessed for each 24-hour period, or portion thereof, until the contractor has completed all of the following tasks:

(1) Stopped the discharge;

(2) Repaired the damaged pipe;

(3) Restored normal service; and

(4) Fully cleaned and disinfected the site to the satisfaction of the Engineer.

Upon completion of tasks (1), (2), and (3) above, and prior to completion of Task (4), the sanctions for the current 24-hour period will be at the rate shown in Table 107.15-1. However, for each subsequent 24-hour period, the assessment will be 1/2 of the rate shown in Table 107.15-1.

The sanctions will continue at the reduced rate until the site has been fully cleaned and disinfected to the satisfaction of the Engineer.

As an example, the amounts assessed each 24-hour period for an unplanned discharge of 20,000 gallons of raw sewage, in which the contractor completes tasks (1), (2), and (3) within the second 24-hour period but does not complete full cleanup until the third 24-hour period, will be as follows:

First 24-hour period: $10,000 Second 24-hour period: $10,000 Third 24-hour period: $5,000

For this example, the total sanction will be $25,000 ($10,000 + $10,000 + $5,000).

The following agencies and utility companies have facilities in the area but are not anticipated to be in conflict:

City of Kingman Engineering

Phillip Allred, PE 220 North Fourth Street

Kingman, AZ 86401 (928)753-8122

• Existing 16” waterline and a 12” sanitary sewer along Santa Rosa Drive.

UniSource Energy Services

Marvin Yarbrough Engineering Supervisor

2498 Airway Ave Kingman, AZ 86409

Phone: (928) 681-8928

• Overhead power line crossing I-40 at station 2850+10.

• Overhead power line terminating at a power meter just inside the north ADOT R/W line at station 2904+18, left.

• Underground power running along the south side of Santa Rosa Drive terminating at an electric box at the southwest corner of the Kingman Crossing Boulevard and Santa Rosa Drive intersection at Kingman Crossing Blvd station 60+92, 149’ left.

Frontier Communications

Kelly Cook Network Engineer

3405 Northern Ave.

(928) 377-2179

• Underground fiber optic communications and copper telephone lines crossing I-40 at station 2904+92.

The following utility company has facilities in conflict with the proposed construction, and anticipates relocating before construction commences:

Frontier Communications Kelly Cook

Network Engineer 3405 Northern Ave.

(928) 377-2179

• Underground cable location along the north I-40 right of way line from median station 2861+94 to 2902+20, 159’ Left; conflicts with proposed roadway and drainage improvements. The underground cable will be abandoned in place once the facility has been relocated.

Railroad Statement: There is a railroad within ½ mile of the project limits. There is no railroad work on this project. The railroad was notified.

The contractor is cautioned to use care when operating near these facilities.

It shall be the contractor’s responsibility to determine the exact location of the utilities prior to any construction operations and to notify the above-mentioned utility companies at least two (2) working days prior to commencing any work on the project.

With respect to utility adjustments, this project may be released for bid.

Regards, Dale Wiggins, PE Project Manager Cc: Angie Galietti, PE, ADOT Project Manager