PHASE I RFP 36C26125R0053_Project No. 662-25-111 Design-Build Services Roof Replacement.docx

36C26125R0053 36C26125R0053, Project No. 662-25-111, Design-Build Services Roof Replacement EPDM Rubber Roof Building 5.

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26125R0053

X 07-14-2025

662-25-2-6451-0030

662-25-111 36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21

Offerors have been authorized and are to be sent by email to Daniel Jhun at daniel.jhun@va.gov.

Daniel Jhun 916-923-4507

a. Project No. 662-25-111, Project Title: Design Build Services Roof Replacement EPDM Rubber Roof Building 5.

NAICS Code: 236220, Commercial and Institutional Building Construction; Small Business Size Standard: $45M.

In accordance with FAR 36.204(d) -- Disclosure of the magnitude of construction projects: Between $250,000 and $500,000.

b. This is a firm-fixed price design-build construction requirement. Offeror shall furnish all design, labor, material, transportation, required engineering services, overhead, profit to design and construct roof replacement EPDM rubber roof of Building 5 in accordance with SOW, specifications, and drawings.

c. Place of Performance is at VA San Francisco Medical Center, 4150 Clement Street, San Francisco, CA, 94121.

d. Period of Performance: 240 calendar days

e. This contract will be awarded in accordance with FAR Part 15 - Trade-off Process (FAR 15.101-1) and FAR Part 36 - Two-Phase Design - Build Selection Procedures (FAR 36.3).

f. This procurement is a total service-disabled veteran-owned small business (SDVOSB) set-aside. Public Law 109-461 is the final authority on SDVOSB set-aside. Offerors must be verified in SBA DSBS the time submission offer and prior to award. SBA DSBS Link: https://search.certifications.sba.gov/. SBA DSBS will be used as the official source for SDVOSB verifications for this solicitation until further notice from the SBA.

g. A pre-proposal conference and site visit has been scheduled on Wednesday, July 22, 2025, at 1:00 PM(PDT), at Building 1 outside of the Parking lot, VA San Francisco Medical Center, 4150 Clement Street, San Francisco, CA, 94121.

Offerors are strongly recommended to attend this site visit, but it is not mandatory.

h. Questions and/or request for information (RFI) must be submitted using the RFI form attached and are due by 2:00 PM (PDT) Wednesday, July 29, 2025 to Daniel Jhun, via email to daniel.jhun@va.gov.

i. Bid bonds, payment and performance bonds are required under this solicitation and the resultant contract.

j. All contractors are required to be registered and current in System for Award Management (SAM), the official website of the U.S. Government at www.sam.gov.

k. DBA Wage Determination No. CA20250018 dated 20250711 applies to this solicitation.

l. All offerors must sign and submit VAAR 852.219-75 with the proposal before the closing date of the solicitation.

52.211-10

2PM

PDT

08-13-2025

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C261 Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21

FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

Daniel Jhun

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Project No. 662-25-111, Design-Build to Replace Bldg. 5 Roof. Work will be performed in accordance with the Statement of Work and Specifications provided.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DZ - Maintenance of Other Hospital Buildings

A.4 DELIVERY SCHEDULE

4150 Clement Street San Francisco, CA 94121

USA

kin.chung@va.gov

STATEMENT OF WORK

Division of San Francisco Health Care Center, California 94121

Project Number: 662-25-111

Design Build Services Roof Replacement EPDM Rubber Roof Building 5

July 2nd, 2025

1. PROJECT PURPOSE AND INTENT.

1.1. The primary purpose of this project is to replace the existing roof area in Building 5 in San Francisco Medical Center which located at 4150 Clement Street, San Francisco, CA 94121.

1.2. Replacing an existing roof is a proactive measure that can effectively eliminate water infiltration and protect in Building 5 from weather-related damage.

1.3. A new roofing system can provide a watertight barrier even during heavy rain, snow and or storm coming.

1.4. A new Ethylene Propylene Diene Monomer (E.P.D.M) replacement of the roofing system can extend with a 20-year warranty of weather resistance, low-cost maintenance, cost effectiveness, and energy efficiency in the existing roof. Ethylene Propylene Diene Monomer is a roofing system that uses a single-ply membrane made of ethylene diene terpolymer, a type of synthetic rubber. The goal of Department of Veterans Affairs, Division of San Francisco to achieve a low slope or flat roofs due to its durability, flexibility, and resistance to weather elements. E.P.D.M roofing is known for its long lifespan and low maintenance needs.

1.5. The Design Build (DB) contractor must furnish:

1.5.1 Design: all design Architect Engineer (A.E) services, equipment, materials, supplies, investigations and project supervision, and construction period services associated with this contract. Design must meet Veterans Affairs Design Guides and Design Criteria and Veterans Affairs Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL). Design must follow all current applicable codes, including:

International Building Code (I.B.C) National Fire Protection Association (N.F.P.A) Occupational Safety and Health Administration (O.S.H.A) Veterans Affairs Plumbing Design Manual.

Veterans Affairs Health Directive 1061 design standard for protection against Health Care Associated (H.C.A) Legionella Disease (L.D)

1.5.2 Contractor shall provide all the equipment, labor, materials, tools and supplies required for construction of the project in accordance with the drawings and specifications including Davis Bacon Wage Rate (year was awarded)

2 PROJECT OBJECTIVES.

2.1.1 Building 5 is a Prosthetics and Research Building.

2.1.2 It is a two stories structure, employs a gravity system structural design.

2.1.3 Building 5 consists of reinforced concrete slab over metal deck, concrete pan joists, concrete beams, exterior walls, and six interior concrete columns along the center of the building.

2.1.4 Existing roof dimension (reference only) is 60 feet by 38 feet = Area Roof +/- 2,280 square feet.

2.1.5 Each story is 12 feet high and a 5 feet tall parapet wall with 8 inches thick extends above the roof level.

2.1.6 Roof level is covered with rocks and gravel on the top, also known as a tap and gravel roof.

2.1.7 Roof level has a similar concrete slab spanning with between 8-1/2” deep concrete joist and the roof diaphragm over the added refrigeration room, which is composed of individual panels, supported on L3.5 x 3.5 section, which are bolted directly into the existing wall in Building 5.

2.1.8 The refrigeration room, which has been repeatedly patched in as a manner that increases the difficulty of the mitigation at the roof and this permeation appears to extend along the air vent of the refrigeration room.

2.1.9 Clogged drains from the water flowing off the roof and it causes the ponding water on the flat roof.

2.2. The Design Build Contractor:

2.2.1 The Design Build Contractor shall ensure that all the refrigeration components, including the air conditioning units, vents, and the other components are fully functional after installation of EPDM.

2.2.2 The Design Build Contractor shall ensure all the roof systems be designed and installed to withstand a minimum wind load requirement.

2.2.3. The Design Build Contractor shall ensure that the proposed EPDM installation work aligns with the existing grading on the construction site.

3. PROJECT SCOPE:

3.1.1. The scope of this project is removing the existing rock and gravel of the existing roofing and installing a new roofing system of Ethylene Propylene Diene Monomer (EPDM).

3.1.2. Plumbing seismic requirements shall comply with Veterans Affairs Publication H-18-8, Seismic Design Requirements.

3.1.3. All construction work is to be done during normal hours, 7:30AM to 4:00PM. Any work that creates noise loud enough to impact patient operations, disturb patients or staff is to be accomplished after working hours.

3.1.4. All outages and outages are after hours. Submit outage notice 14 days in advance, first come first serve of the outage date for approval.

3.1.5. Storm Water Pollution Prevention Plan (SWPPP) state permitting and monitoring must be required for the project and is the contractor’s responsibility.

3.1.6. The National Environment Policy Act (NEPA) and environmental documentation required must be developed and managed by the Design Build Contractor.

3.1.7. In addition, the Architect Engineer (A.E) Design requirements. The scope of AE services shall include the following:

3.1.8. Preliminary site investigation of the project location.

3.1.9. Development of a complete Professional Engineer stamped and signed design package including all appropriate trades which should include architect, civil, electrical, mechanical, plumbing, structural for the project.

3.1.10. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include architect, civil, structural, mechanical, electrical and plumbing for the project.

3.1.11. Construction period services include, but not limited to submittal review, Request for Information to review and responses, weekly construction meeting, once a month visit entire construction period service. Reviews and emergency phone or on-site responses as issues arise.

4. QUALITY ASSURANCE/QUALITY CONTROL (Q.A / Q.C):

4.1. The Design Build Contractor must develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. A third-party review is required at 65%. The requirements are as follows:

4.1.2. Provide an outline of the actions that Architect Engineer Firm take during the design process.

4.1.3. Two Weeks after Receipt of the Notice to Proceed: Submit a detailed Quality Assurance and Quality Control Plan describing each step that be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

4.1.4. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

5. CRITICAL PATH METHOD PHASING MEETINGS:

5.1. The Design Build Contractor must meet with the Department of Veterans Affairs Health Care System, Division of San Francisco, Contracting Officer Representative (C.O.R) to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints exist that influence the Contractor's approach to the construction project. The Contractor shall be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and Off Highway Vehicle (O.H.V) traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow.

5.2. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the Department of Veteran Affairs Division of San Francisco Contracting Officer Representative and Safety Officer. The Department of Veterans Affairs reviews these submission(s) and returns comments to the contractor within two weeks of receipt. The contractor then uses this information in preparing their schematic, design development, and construction document submissions.

6. SCHEDULE FOR DESIGN BUILD & CONSTRUCTION TIME

*Start Site Preparation for Trailer after 65% turn in

(4 months)

(4 months)

7. DESIGN REQUIREMENT

7.1. Veterans Affair design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design shall substantially meet all VA requirements.

7.2. Utilize Architect Engineer Submission Instructions, Volume C as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this Scope of Work (SOW).

7.3. Site Design Data: The Architect Engineer shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

8. DESIGN DELIVERABLES

8.1. Construction Schedule. A construction schedule indicating phasing, durations, and critical site visit milestones for the AE (and consultants).

8.2. Veteran Affairs Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

8.3. Submittal Register identifying every submittal required by the drawing specifications. The AE must provide a draft submittal register at the 100% drawing submittal and a final submittal with the Bid Documents.

8.4. Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the Veterans Affairs Technical Information Library.

8.5. Submittals:

8.5.1 Hard Copy: Specifications must be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings must be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

8.5.2. Electronic Files (AutoCAD, PDF, Word, etc.). Must be provided in an editable format. Electronic filenames must include both the drawing and specification number and the drawing and specification name in the order.

8.5.3. 35% Design Submission: Hard copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections.), and construction schedule. Electronic: One CD containing separate files for each drawing in AutoCAD and PDF; construction schedule; specs in Microsoft Word.

8.5.4. 65% Design Submission: Hard Copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections), construction schedule. Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, etc.

8.5.5. 100% Design Submission: Hard copy: 3 full-size set of drawings, 3 half size, specifications; construction schedule. Electronic: Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, design calculations, etc.

8.5.6. 100% Final Documents: Hard copy: 3 full-size sets of drawings (one loose), 5 half size set of drawings; 3 sets of specifications; construction schedule; design calculations. Electronic: one CD containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations.

8.5.7. Record Drawings: Hardcopy: One set full-size 24-lb bond paper. Electronic copy: two CDs each containing: each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

9. CONSTRUCTION SUPPORT SERVICES

9.1 The Architect Engineer shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The Design Build (D.B) Architect Engineer (A.E) shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, Department of Veteran Affairs determines the outcome of submittals.

9.2 Production Meeting participation. Weekly production meetings will be held at the job site. If the A/E is within a 60-mile radius of the jobsite, then face to face attendance is required by the A/E, otherwise, phone attendance is acceptable.

9.3 Project record drawings - The Design Build (D.B) contractor maintains a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings always be available for review by the Contracting Officer Representative (C.O.R)

9.4 Perform submittal and shop drawing reviews. The AE must perform submittal reviews and provide recommendations for the range of acceptance to rejection. Responses must be due within 14 calendar days of receipt.

9.5 Provide site inspection visits as requested by the Contracting Officer or Contracting Officer Representative (C.O.R) and provide immediate on-site comments. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit.

9.6 Review and prepare response to construction contractor Request for Information (R.F.I) and submittals forwarded. Veterans Affairs shall be included in all RFI, and submittals review and responses.

10 RISK CONTROL

10.1.1 The Department of Veterans Affairs, Division of San Francisco is an active hospital, and therefore, requires consideration to those areas with patients and staff.

10.1.2 The Contractor shall be responsible for the administration and management of all aspects of this Scope of Work Design Build. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

10.1.3 The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

10.1.4 The parties agree that the Contractor’s personnel working because of this contract must not be considered Veteran Affairs employees for any purpose and must be considered employees of the Contractor.

11 SECURITY

11.1.1 Contractors do not need and must not be allowed access to any Veteran Affairs personnel or Veterans Affairs patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this Design Build Scope of Work. Additionally, the contractor does not need and must not be allowed access to Veterans Affairs sensitive information in the performance of the requirements of this Design Build Statement of Work.

11.1.2 The contractor shall not connect contractor-owned Information Technology (I.T) devices (laptop computer or remote connection from a contractor system) to a Veterans Affairs internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

11.1.3 Contractors, contractor personnel, subcontractors, and subcontractor personnel must be subject to the same Federal laws, regulations, standards, and Veteran Affairs Directives and Handbooks as Veteran Affairs and Veteran Affairs personnel regarding information and information system security.

12 Records Management Language for Contracts Required The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

12.1.1 Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

12.1.2 Contractor must treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency must have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

12.1.3 The Contractor must not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

12.1.4 The Contractor must not retain, use, sell, or disseminate copies of any deliverables that contain information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

12.1.5 The Contractor must not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

12.1.6 The Government Agency owns the rights to all data/records produced as part of this contract.

12.1.7 The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

12.1.8 The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

12.1.9 No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

12.1.10 Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

13 APPLICABLE REFERENCES

VA Standard Title and Section

Accessibility (PG-18-13)

Architect Engineer (A.E) Submission Instructions (PG-18-15)

Architect Engineer (A.E) Design Submission Requirements (Submittal Guide PG-18-15)

Design Manuals (PG-18-10)

Design Guides (PG-18-12)

Environmental Compliance Manual (PG-18-17)

Equipment Guide (PG-18-5)

Equipment Inspection Manual (Program Guide 7610.2)

Fire Protection Design Manual - Fourth Edition

International Building Code 2024 edition, also known as ICC IBC-2022

Master Construction Specifications Index (PG-18-1)

National Computer Aid Design (C.A.D) Standard Details (PG-18-4)

National Electric Code – Latest Edition

NATURAL DISASTERS NON-STRUCTURAL RESISTIVE DESIGN (formerly CD-54)

Physical Security Design Manuals for VA Facilities - Mission Critical Facilities

Space and Facility Planning (PG-18-9) (Handbook 7610)

Sustainable Design and Energy Reduction Manual (Final Draft)

Veteran Health Administration Program Guide (PG-18-3 Design and Construction Procedures)

Veteran Affairs Handbook H‑18‑8, Seismic Design Requirements

Veteran Affairs Cost Estimating

Veteran Affairs Signage Design Guide

Veteran Health Administration Directive 1061: prevention of Health Care associated Legionella Disease and Scald Injury from Potable Water Distribution Systems.

Reference Site Pictures

Refrigeration location on the roof:

Rocks and Gravel:

Refrigeration room which is supported on an L3.5x3.5 steel angle:

INSTRUCTIONS TO OFFERORS

PART I. GENERAL

This procurement will follow the Two-Phase Design-Build selection procedures in accordance with FAR 36.3. The Government will evaluate Phase-One proposals and select a maximum of five (5) most highly qualified offerors to submit Phase-Two proposals. Phase-Two will select the best value offeror using the trade-off source selection process.

In Phase-One, the Government intends to select a maximum of (5) most highly qualified offerors to submit proposals for Phase-Two without conducting discussions with any offeror; therefore, the initial Phase-One proposal shall conform to the solicitation requirements and shall contain the best offer. The Government intends to evaluate Phase-Two proposals utilizing the Best Value Trade Off procedures outlined in FAR Part 15 and award a contract without conducting discussions; therefore, the initial Phase-Two proposal shall conform to the solicitation requirements and shall contain the best offer from a non-price and price standpoint.

The Government intends to award without discussions the proposal offering the Best Value to the Government. Award will be made on a Best Value trade off basis where all evaluation factors other than cost or price, when combined, are approximately equal in importance with cost or price. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

This solicitation is issued as a total SDVOSB set-aside.

The applicable North American Industry Classification System (NAICS) code is 236220-Commercial and Institutional Building Construction, and the Small Business Size Standard is $45M. PSC code is Z1DZ, Maintenance of Other Hospital Buildings

Pursuant to FAR 36.204(d) – Disclosure of the magnitude of construction projects is between $250,000 and $500,000.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Proposals will only be requested and accepted from Vendors that are verified and registered in the System for Award Management (SAM) and be verified in the Small Business Administration’s (SBA) Veteran Small Business Certification (VetCert) as a Service- Disabled Veteran Owned Small Business (SDVOSB) from the Network Contracting Office (NCO) 21.

Offeror MUST be verified as SDVOSB to be eligible for an award in SBA Dynamic Small Business Search (DSBS) database at: https://search.certifications.sba.gov/ in accordance with VAAR 819.7003 – Eligibility. A proposal will be rejected and will not be considered for an award if offeror’s SDVOSB/VOSB status cannot be verified at the time of submission of proposal and prior to award.

Offerors MUST completely fill out, and sign and submit a certification of VAAR Clause 852.219-75 (JAN 2023)(Deviation) with their Phase 1 Technical proposals by the Phase 1 Solicitation due date in order to be considered for evaluation.

Note: An offer that fails to include a properly completed certification by the time proposals are due must be rejected by the agency. The signature must be tendered by an individual who is authorized to execute the certification on behalf of the offeror. For the completion requirement, VAAR 852.219-75 imposes an obligation on the person executing the certification to enter the following information below the paragraph which begins with the word ‘Certification:’

Instructions to Complete VAAR Clause 852.219-75(JAN 2023)(Deviation):

Offeror’s Name: The name should match the actual legal name of the offeror as captured in SAM.gov. If the offeror’s name is ‘SDVOSB ABCD, LLC,’ the full legal name of the entity must be entered in each separate section of the certification that contains the following brackets: [Insert Name of Offeror]. It is not sufficient for the offeror’s company name to be inserted at the bottom of the certification only. The offeror’s name must be entered in the brackets referenced above.

Printed Name and Title of Signee: Enter the printed name and job title of the signee.

Signature: The certification statement must be signed by an individual who is authorized to execute the certification on behalf of the offeror.

Date: The certification must be properly dated.

Company Name and Address: The certification must include the signee’s complete business name and address. This information should match the address and legal name of the offeror as captured in SAM.gov.

The Department of Labor (DOL), Davis Bacon Act (DBA) Wage determination, General Decision Number: CA20250018 dated 20250627

All Request for Information (RFI) regarding this solicitation must be submitted in writing and received NLT 2:00 PM PDT, July 23, 2025 via email to daniel.jhun@va.gov. All RFIs must use the RFI form (Attachement ) attached to thi solicitation.

INSTRUCTIONS FOR OBTAINING THE REQUEST FOR PROPOSAL (RFP)

The RFP can be accessed at https://sam.gov . Offerors can also search SAM.gov using the solicitation notice ID #36C26125R0053. Printed copies of the RFP 36C26125R0053 not be issued.

INSTRUCTIONS FOR SUBMITTING QUESTIONS REGARDING SOLICITATION

Questions regarding this solicitation should be submitted in writing in WORD format via Email to daniel.jhun@va.gov. Verbal queiries will not be entertained. Responses to the properly submitted questions will be provided in the form of an amendment posted to the website: https://sam.gov. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. The Government may not respond to the questions submitted less than 10 days before the proposal receipt due date.

COMPETITIVE RANGE

The Government reserves the right to conduct discussions during Phase-One and/or Phase-Two if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines discussions are necessary, the Contracting Officer may conduct discussions with offerors determined to be in the competitive range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

ENFORCEABILITY OF PROPOSAL

The Government shall consider the “offeror” to be the legal entity identified in Block 14 of the SF1442 of the Phase-One proposal. The legal entity that submitted the Phase-One offer shall not be changed, assigned, or otherwise substituted prior to award under any circumstances. The proposal must set forth full, accurate, and complete information as required by this solicitation. The Government will rely on such information in the award of a contract. By submission of the offer, the offeror agrees that all items proposed in response to the evaluation factors (including subcontractors with teaming agreements, project schedule, building design etc.) will be enforced for the duration of the contract. Any substitutions after contract award will be equal or better than as proposed and shall require Contracting Officer's approval prior to implementation.

PART II. EVALUATION FACTORS AND BASIS OF AWARD

Offeror packets will be evaluated based upon the following criteria:

a. Definition:

Size is defined as any projects between $250,000.00 and $500,000.00

Complexity is defined as a design build project that includes several specialty trades and some engineering.

Scope is defined as work or activities related, or closely related to that which is outlined in the Statement of Work such as but not limited to, construction of new Ethylene Propylene Diene Monomer (EPDM) replacement or similar roof replacement, including demolition.

Recency is defined as a project completed in the previous five (5) calendar years.

Relevancy For purposes of this evaluation, a relevant project is defined as new construction and/or repair, alteration and related demolition of existing infrastructure completed within the past five years of the proposal issue date of this RFP. Infrastructure is defined as: 1) construction of a healthcare facility; 2) construction for industrial buildings and warehouses; 3) nonresidential buildings, other than industrial buildings and warehouses; or 4) improvements such as utilities, landscaping, and roadways. “New Construction” is defined as construction that provides for new or expanded facilities or infrastructure. New construction does not include repair and/or modernization of an existing facility, nor does it include replacement or upgrade to an existing infrastructure.

EVALUATION CRITERIA AND BASIS OF AWARD

In accordance with Federal Acquisition Regulation (FAR) 36.3, this acquisition is based upon two-phase design-build selection procedures. The term “technical factors” refers to any non-price factor other than past performance.

Factor 1 - Technical Approach, Factor 2 - Experience, Factor 3 - Past Performance will be evaluated in Phase-One.

Factor 4 - Key Personnel Experience/Qualification, Factor 5 - Project Schedule, Factor 6 – Price will be evaluated in Phase-Two.

Factor 1 will be rated Acceptable or Unacceptable. If an Offeror is rated Unacceptable in Factor 1, then they will not be considered for Phase-Two. In making the best value award decision after Phase-Two, the Government will consider Factors 2-5 and price (Factor 6.) The relative importance of evaluation factors 2, 3, 4, and 5 is as follows: Technical factors (Factors 2, 4, and 5) are of equal importance to each other, and when combined, are equal in importance to the past performance factor (Factor 3). When the proposal is evaluated as a whole, the technical factors: Factor 2, 3, 4, and 5 combined (i.e., the non-price evaluation factors) are approximately equal to price.

The contract resulting from this solicitation will be awarded to that responsible offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government considering price and non-price evaluation factors. Award may be made to other than the lowest priced offeror or other than the highest non-price rated offeror. Business judgments and tradeoffs will be used to determine the proposal offering the best value to the Government. In determining the best value to the Government, the Government need not quantify the tradeoffs that led to the best value decision.

PHASE-ONE and PHASE-TWO SUBMISSION REQUIREMENTS

(a) All proposals must be submitted in one part, a Technical Proposal. Your submittal must include a one-sided original to be emailed to Contracting Officer, daniel.jhun@va.gov. Emails cannot contain attachments that exceed 5MB.

(b) All pages containing text shall be consecutively numbered, type-written to fit paper size indicated in each factor. Submissions shall be made electronically in pdf format. Past performance information shall be submitted separately. All technical proposals shall be compatible with Microsoft Office 2010 Microsoft Word.

(c) The format used for the areas and factors above shall be strictly adhered to. All responses in the offeror’s package shall clearly indicate the applicable Evaluation Area, and Section, if applicable.

(d) It is the offeror’s responsibility to insure the completeness of the proposal. The evaluation panel for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

(e) Only one technical proposal will be evaluated for each offeror. Alternate methods of accomplishing the work required by this solicitation will not be evaluated.

(f) Faxed proposals are not permitted under any circumstances.

(g) The subject line of the email shall read: “Solicitation No. 36C26125R0053 – Project No. 612-25-111, Design-Build Services for Roof Replacement EPDM Rubber Roof Building 5 at VAMC – San Francisco.” Send the email to daniel.jhun@va.gov.

(h) Offerors must include in the body of the email containing the proposals as follows:

a. Company Name

b. Design-Build Services for Roof Replacement EPDM Rubber Roof Building 5 at VAMC – San Francisco.

c. Solicitation No. 36C26125R0053

Please note that missing, incomplete, or ambiguous information could result in an offer deemed deficient. The Government may NOT make an Award to a Deficient Offer; In addition, there may not be an opportunity to remedy deficiency if Government deems to make award without discussions.

PLEASE NOTE: DO NOT SUBMIT THE SF1442 OR BID GUARANTEE DURING PHASE-ONE. A COVER PAGE AND ACKNOWLEDGEMENT OF ANY ISSUED AMENDMENTS SHALL BE USED INSTEAD. NO PRICING OR COST INFORMATION SHALL BE SUBMITTED DURING PHASE-ONE OF THE SELECTION PROCESS.

NON-PRICE EVALUATION FACTORS

Phase-One:

Factor 1: Technical Approach Factor 2: Experience Factor 3: Past Performance

Phase-Two:

Factor 4: Key Personnel Experience/Qualification Factor 5: Project Schedule Factor 6: Price

***PHASE-ONE REQUEST FOR PROPOSAL (RFP) EVALUATON CRITERIA***

1) Factor 1 – Technical Approach:

(a) Solicitation Submission Requirements:

The Offeror shall provide a narrative describing the general technical approach for accomplishing the requirements of this contract based on the General Requirements outlined in the statement of work. This is high level and does not require referencing specifications. The narrative shall include the roles and responsibilities of the offeror and the partnering firm. If the offeror is made up of more than one legal entity (e.g. Joint-Venture, Limited Liability Company, Limited Partnership, etc.), the narrative shall describe the roles and responsibilities of each legal entity(s) comprising the offeror. Provide an organizational chart, clearly depicting the offeror (including each legal entity comprising the offeror), the partner firm, and the lines of authority of the various entities. The narrative and organizational chart shall be limited to four (4) single-sided pages, 8.5” x 11”, 1” margin left/right/top/bottom, and 10-point font or larger.

(b) Basis of Evaluation: The offeror’s technical approach will be used as a means to assess the Offeror’s understanding of the General Requirements of the contract, the roles and responsibilities of the offeror and lead design firm to accomplish the requirements of the contract. This factor will be rated on an Acceptable or Unacceptable basis.

2) Factor 2 – Experience:

(a) Solicitation Submittal Requirements:

Provide information on relevant and recent experience on design-build contracts of comparable size, complexity and scope within the last five calendar years as described in the below requirements. The Offeror shall complete the attached Phase-One Factor 2 Spreadsheet (Attachment A) for each project submitted. The attached (Attachment A) is structured to allow for the entry of up to six (6) total projects as requested in items 1 thru 3 below. The use of (Attachment A) and all information therein is MANDATORY and SHALL be used to evaluate experience. The Government will evaluate only the information provided in (Attachment A) and all other information provided on other than (Attachment A) will not be considered. The Offeror may expand individual cells on the (Attachment A). (Attachment A) submittals that do not comply with these requirements will NOT be evaluated.

1. Submit a maximum of Two (2) example projects demonstrating the experience…