ATTACHMENT - Specifications 662-25-111 EPDM Roof Bldg 5.pdf

PROJECT SPECIFICATIONS

BUILDING 5 662-25-111 Building 5 Roof Replacement Ethylene Propylene Diene Monomer

Department of Veterans Affairs, Division of San Francisco Health Care Systems

4150 Clement Street, San Francisco, CA 94121.

Project No. 662-25-

111.

Date July 10th,2025

DEPARTMENT OF VETERANS AFFAIRS

PROJECT NO:662-25-111

BUILDING 5 EPDM ROOFING REPLACEMENT.

VA SAN FRANCISCO MEDICAL CENTER

PROJECT NO:662-25-111

BUILDING 5 ROOF REPLACEMENT

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 00 - SPECIAL SECTIONS DATE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-2021 01 32 16.15 Projects Schedule (Small Projects – Design/Bid/Build) 05-2022 01 33 23 Shop Drawings, Product Data, and Samples 06-2025 01 35 26 Safety Requirements 05-2024 01 42 19 Reference Standards 11-2020 01 45 00 Quality Control 02-2021 01 74 19 Construction Waste Management 04-2022

01 81 13 Sustainable Construction

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-2017

DIVISION 05 – METALS

05 50 00 Metal Fabrications 08-2018 05 51 00 Metal Stairs 01-2021

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 01 50.19 Preparation for Re-Roofing 01-2021 07 13 00 Sheeting Waterproofing 01-2021 07 22 00 Roof and Deck Insulation 01-2021 07 24 00 Exterior Insulation and Finish System 01-2021 07 53 23 Ethylene-Propylene-Diene-Monomer Roofing.

07 60 00 Flashing and Sheet Metal 01-2021 07 84 00 Firestopping 01-2021 07 92 00 Joint Sealants 04-2022 07 95 13 Expansion Joint Cover Assemblies 01-2021

DIVISION 09 – FINISHES

09 91 00 Painting 02-2021

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-2021 26 05 26 Grounding and Bonding for Electrical Systems 11-2022

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 GENERAL INTENTION

A. This Project is a Design and Build project. The

Contractor shall completely design, prepare site, including the demolition and removal of existing structures, furnish labor and materials and perform work for the roofing replacement of Building 5 at the VA San

Francisco Medical Center, 4151 Clement Street, San Francisco, CA 94121, as required by drawings and specifications.

B. Visits to the site by Contractor may be made only by appointment with the Contracting Officer’s Representative

(COR).

C. All employees of general contractors and subcontractors shall comply with VA security management program and obtain permission of the SFVA police, be identified by project and employer, and restricted from unauthorized access.

D. Prior to commencing work, general contractor shall provide proof that an OSHA certified “competent person”

(CP) (29 CFR

1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

E. Training: All employees of general contractor or subcontractors shall have the (10-hour and 30-hour where applicable by position) OSHA certified Construction

Safety course and /or other relevant competency training, as determined by SFVA CP with input from the ICRA team.

Rules of the Facility for Construction Contractors

San Francisco VA Health Care System are the multi-faceted health care facility tasked with providing health care to the men and women who have served in the armed forces of the United States of

America to provide for the defense of this county. At all times while working within the facility grounds all contractor’s employees must follow the below listed rules of the facility and treat all patients who they may come in contact with utmost respect and dignity. Any contract employee who mistreats a veteran or violates any of the rules listed below will be removed from the facility.

Submit training records of all such employees for approval before the start of work.

Rules for the Contractor is set-up as a facility specific guide for the contractor.

2.Safety is a top priority for the facility.

The Contractor must present evidence that each on-site employee has completed the 10-hour OSHA safety training course and evidence that each supervisor has completed the 30-hour OSHA safety training course for supervisors.

Contractor employees should always wear proper safety attire for the work being accomplished. Further, all contractor equipment and work areas shall be always observed. Unattended ladders, doors to electrical closets or mechanical rooms being left open, access panels or manholes covers being moved and not protected are serious safety violations and could result in the dismissal of the responsible employee and a stand-down for the prime and all subs. The General or Controlling Contractor is responsible for site safety, and the employer is responsible for the performance of the tasks of his/her employees. Note that the extent of the measures that a controlling employer must take to satisfy its duty to exercise reasonable care to prevent and detect violations is less than what is required of an employer with respect to protecting its own employees.

3. Electrical: De-energized Panels and Lockout/Tagout

All contracting firms have sole responsibility for the systems given that they install and maintain. If contractors work on energy producing systems that are normally serviced by FMS personnel or need to control the energy to the systems for which they have responsibility, then the lockout/tagout operations will be performed by the contractor and overseen by the primary COTR who validates that the contractors have applied their lockouts/tagouts in the appropriate locations.

Likewise, work on electrical panels can only occur if the panel is de-energized. Likewise, all utility systems are to be shut down and certified as being offline prior to the contractor tapping into the system.

4. Infection control is a top priority for the facility. No work will be allowed to occur anywhere within the facility until an Infection Control Risk Assessment (ICRA) form has been filled out and all required work activities properly required by the completed ICRA have been implemented including, but not limited to construction of dust barriers and installation of

HEPA filters. The hospital side of job access points must be kept pristine; use of sticky mats and continual sweeping/mopping and other appropriate measures to keep facility areas clean are to be provided by the contractor as needed

5. Contractor employee parking. No contractor is permitted to park on hospital property with either their personal or business vehicle – use the streets. Contractor’s employee’s vehicles found parking on campus are subject to being ticketed (with fine) by VA

Police with notification to the CEO of the prime.

6. Contractor discussions regarding project details or related impact are NOT to occur with anyone at the VA without the permission or presence of the COTR or another authorized representative from FMS.

7. Contractor employees use of facility toilets and restrooms.

Unless otherwise specified in the contract drawings and/or specifications no contractor employees are to use facility toilets or restrooms.

8. Facility works hours. The facility is an operating health care center and as such activities occur on a 24-7 basis.

However, the majority or services provided by the facility occur between the hours of 7a and 5p, Monday through Friday. The contractor is to schedule all work activities as necessary to minimize the impact of the construction activities on the day-to-day operations of the facility. Unless otherwise arranged, the contractor’s work hours are limited to 7:30am to 4p.

9. Utility shutdown. No utility shutdowns will be allowed without proper prior coordination with the medical center. Minor utility shutdowns (those which in no way impact patient care activities) are to be scheduled no less than 72 hours in advance of the planned shutdown. Major utility shutdowns (those which do impact patient care activities) are to be formally requested no less than 21 days in advance of the requested shutdown.

10. Contractor’s staging area. There is limited space available for the contractor to use as a staging location. Unless otherwise noted in the contract drawings or specifications, all staging of equipment and materials is to occur within the boundaries of the limits of construction as shown on the contract documents.

Coordination for street use for dumpsters, storage, and pedestrian protection is between the contractor and the City of

Reno. Contractor to submit application and ATSSA certified traffic control plan to the City of San Francisco Public Works prior to starting work. Coordinate permit requirements and permit approvals with City of San Francisco.

11. Hot work. No hot work is to occur until the contractor has received an approved hot work permit from the facility safety manager via the COR.

12. Smoking. Smoking is not allowed anywhere in the facility inside buildings and only in selected areas outside buildings as defined by marks on the pavement.

13. Fire Egress. As a functioning medical facility, it is imperative that, in the event of a disaster which requires evacuation, the evacuation routes are available to patients and staff. Blocking stairwells, corridors, exit doors and other means of evacuation are strictly prohibited unless approved by the

Facility Safety Manager as evidenced by his signature on a posted

Interim Life Safety Measure (ISLM) document.

14. Debris removal. All debris to be removed from a construction site off site for disposal is to be properly covered whenever it exits a construction area and enters an area occupied by the facility. Tossing debris materials out of windows or off-roof areas without proper use of a trash chute is strictly prohibited.

15. Use of electronic equipment. As a medical facility there is a large amount of electronic equipment that is used by the facility to track patient condition. Handheld electronic equipment such as cell phones, walkie-talkies, radios, and Ipods has the potential to impact the signals provided by the medical equipment thereby impacting patient care. Therefore, no handheld electronic equipment is to be used by any contractor employee in the vicinity of areas where health care is provided.

Badges. Identification badges are provided for the use of all contractor employees. These badges are to be worn by the employee at all times they are on facility grounds. Any contract employee who is either not wearing or cannot, upon questioning, produce their badge is subject to be removed from the facility. A background check is performed for any employee who will be on-site for more than seven days.

16. Project Submittals on Site. At all times when work is in progress the contractor is to have a set of approved submittals on site for verification that the specified and approved items are being installed. These are to be made available at any time per request of the COR.

17. Keys. No VA key will be provided to a contractor. Access must either be via VA employee or through a contractor locking system. (Reminder: DO NOT prop open a door or tape the strike, etc to get around the proper key use – such action may result in employee removal and contractor safety stand down.) The contractor must provide the COR five spare keys to any contractor implemented locking system.

18. COR Notification. No contractor is permitted to perform on-site contract work without COR knowledge. The weekly COR

Construction Site Safety Inspection is to ensure the contractor is complying with safety and infectious controls.

Complete the form below for each inspection.

1.2 STATEMENT OF BID ITEM(S)

A. Base Bid: Work includes general construction, alterations, mechanical and electrical work, necessary for removal & replacement of existing roofing.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. AFTER AWARD OF CONTRACT, 1 set of specifications and drawings will be furnished. These drawings and specifications will consist of those returned by prospective bidders.

B. Additional sets of drawings and specifications may be made by the Contractor, at Contractor's expense.

1.4 CONSTRUCTION SECURITY

REQUIREMENTS A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. For working outside the “regular hours” as defined in the contract, The General Contractor shall give 3 days notice to the

Contracting Officer’s Representative (COR) so that VA Police can be notified that construction personnel will be on site after hours. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of COR.

4. VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the COR.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including parked machines to take any emergency action.

D. Document Control:

1. Before starting any work, the General

Contractor/Subcontractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

4. Notify COR and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

E. Motor Vehicle Restrictions:

1. Vehicles are not authorized to park on VA property at any time.

Access shall be restricted to picking up and dropping off materials and supplies.

1.5 FIRE SAFETY

A. Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

1. American Society for Testing and Materials (ASTM):

E84-2009 ............. Surface Burning Characteristics of

Building Materials

2. National Fire Protection Association (NFPA):

10-2010 .............. Standard for Portable Fire Extinguishers

30-2008 .............. Flammable and Combustible Liquids Code

51B-2009 ............. Standard for Fire Prevention During

Welding, Cutting and Other Hot Work

70-2011 .............. National Electrical Code

241-2009 ............. Standard for Safeguarding Construction, Alteration, and Demolition Operations

3. Occupational Safety and Health Administration (OSHA): 29

CFR 1926 .......... Safety and Health Regulations for

Construction.

B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to COR and Facility

Safety Manager for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of progress, break areas, work hours, locations of restrooms, use of

VAMC equipment, etc. Documentation shall be provided to the COR that individuals have undergone contractor’s safety briefing.

C. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

D. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR and facility Safety Manager.

E. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to COR and Facility Safety Manager.

F. Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with

29 CFR 1926, NFPA 241 and NFPA 10.

G. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

H. Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watches for impairments for more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR and facility Safety Manager.

I. Smoke Detectors: Prevent accidental operation. Remove temporary covers at the end of work operations each day.

Coordinate with COR and Facility Safety Manager.

J. Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with COR.

Obtain permits from facility Safety Manager at least 72 hours in advance.

K. Fire Hazard Prevention and Safety Inspections: Inspect entire construction areas weekly. Coordinate with, and report findings and corrective actions weekly to COR and facility Safety

Manager.

L. Smoking: Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas.

M. Dispose of waste and debris in accordance with NFPA 241.

Remove from buildings daily.

N. Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Working space and space available for storing materials shall be determined by the COR.

C. Workmen are subject to rules of Medical Center applicable to their conduct.

D. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than five workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

E. Phasing: To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof.

Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor.

F. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s and COR’s prior knowledge and written approval. Refer to specification

Section 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS for additional requirements.

2. The contractor shall submit a request to interrupt any such services to COR, in writing, 72 hours in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center.

Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 21 calendar days prior to the desired time and shall be performed as directed by the COR.

G. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be removed shall be removed in their entirety.

H. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to the grounds, to parking and occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

I. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in

Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report to the COR.

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout building.

2. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4 and VAAR 852.243-70).

C. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

2. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 INFECTION PREVENTION MEASURES

A. Implement the requirements of VAMC’s Infection Control Risk

Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded.

B. Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group as specified here. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to COR and Facility ICRA team for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES.

C. Medical center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine the impact of construction activities on indoor air quality. In addition:

1. The COR and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

D. In general, following preventive measures should be adopted during construction to keep down dust and prevent mold.

1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures were directed by

COR. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

2. Do not perform dust producing tasks within occupied areas without the approval of the COR. For construction in any areas that will remain jointly occupied by the medical Center and

Contractor’s workers, the Contractor shall:

a. Provide dust proof two hour fire-rated temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the COR and Medical Center.

b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings.

Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other prefilter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the Medical Center.

c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 600mm x

900mm (24” x 36”), shall be used at all interior transitions from the construction area to occupied Medical Center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.

d. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

e. The Contractor shall not haul debris through patient-care areas without prior approval of the COR and the Medical Center.

When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

f. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels open for investigation beyond sealed areas shall be sealed immediately when unattended.

g. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal. E. Final

Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

3. All new air dusts shall be cleaned prior to final inspection.

1.9 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the

Government are noted on drawings or in specifications as items to be stored. Items that the remaining property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items were directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS

A. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The

The contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the COR may have the necessary work performed and charge the cost to the Contractor.

1.11 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver complete and undamaged work. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings, and which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.243-70) and

"DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.12 PHYSICAL DATA

A. Data and information furnished is for the Contractor's information. The Government shall not be responsible for any interpretation of, or conclusion drawn from the data or information by the Contractor.

B. The government does not guarantee that other materials will not be encountered, nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine sites of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to the Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.15 AS-BUILT DRAWINGS

A. The Contractor shall maintain one full size set of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR's review, as often as requested.

C. The contractor shall deliver one approved complete sets of as-built drawings to the COR within 15 calendar days after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.23 NEW TELEPHONE EQUIPMENT

The Contractor shall coordinate with the work of installation of telephone equipment by others. This work shall be completed before the system is turned over to VA.

1.24 TESTS

A. Pre-test systems and make corrections required for proper operation of such systems before requesting final tests. The final test will not be conducted unless pre-tested.

B. Conduct final tests required in various sections of specifications in presence of an authorized representative of the

COR. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

C. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably short period of time during which operation and environmental conditions remain reasonably constant.

D. An individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.25 INSTRUCTIONS

A. The contractor shall furnish Maintenance and Operating manuals and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals (four copies each) for each separate piece of equipment shall be delivered to the COR coincidentally with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals should include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory trained manufacturers' representatives to give detailed instructions to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to ensure proper instruction in the operation of inter-related systems. All instruction periods should be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

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SECTION 01 32 16.15

Project SCHEDULES

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule) and shall keep the Project Schedule up to date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). The Conventional Critical Path

Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's

Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COR, within 10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. This information shows that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services.

These representative samples shall be of similar size and scope.

B. The COR has the right to approve or disapprove the proposed consultant and will notify the Contractor of the VA decision within seven calendar days from receipt of the qualification proposal. In case of disapproval, the Contractor shall resubmit another consultant within

10 calendar days for renewed consideration. The Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events such as:

a. Contractor's time required for submitting shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. COR's and Architect-Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five workdays at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five traders who are performing major work under this contract.

3. Break up the work into activities/events of a duration of no longer than 20 workdays each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than 20 workdays.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar includes working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the COR is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project

Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the COR’s approval of the

Project Schedule.

D. Compact Disk Requirements and CPM Activity/Event Record

Specifications: Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

1.5 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit an application and certificate for payment using VA Form 10-6001a reflecting updated schedule activities and cost data in accordance with the provisions of the following

Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR 52.232 – 5

(PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.232 –

Article 71 Including NAS-CPM//for (PAYMENTS UNDER FIXED PRICE

CONSTRUCTION). The Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

1.6 PAYMENT AND PROGRESS REPORTING

A. Monthly scheduled meetings will be held on dates mutually agreed to by the COR and the Contractor. The contractor and their CPM consultant

(if applicable) shall attend all monthly scheduled meetings. The

Contractor shall accurately update the Project Schedule, and all other data required and provide this information to the COR three workdays in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. The remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of the following Article, ADJUSTMENT OF CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percentage complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the COR with reports in accordance with the Article, COMPUTER

PRODUCED SCHEDULES, specified.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule.

The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and resident engineer for the contract change(s). When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the resident engineer. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the requirements listed in articles 1.4 and 1.7. This electronic submission is separate from the regular monthly project schedule update requirements and shall be submitted to the COR within fourteen (14) calendar days of completing the regular schedule update. Before inserting the contract changes durations, care must be taken to ensure that only the original durations will be used for the analysis, not the reported durations after progress. In addition, once the final network diagram is approved, the contractor must recreate all manual progress payment updates on this approved network diagram and associated reruns for contract changes in each of these update periods as outlined above for regular update periods. This will require detailed record keeping for each of the manual progress payment updates.

D. Following approval of the CPM schedule, the VA, the General

Contractor, its approved CPM Consultant, COR, and all subcontractors needed, as determined by the COR, shall meet to discuss the monthly updated schedule. The main emphasis should be to address work activities to avoid slippage of project schedule and to identify any necessary actions required to maintain project schedule during the reporting period. The Government representatives and the Contractor should conclude the meeting with a clear understanding of those work and administrative actions necessary to maintain project schedule status during the reporting period. This schedule coordination meeting will occur after each monthly project schedule update meeting utilizing the resulting schedule reports from that schedule update. If the project is behind schedule, discussions should include ways to prevent further slippage as well as ways to improve the project schedule status, when appropriate.

1.10 RESPONSIBILITY FOR COMPLETION

A. If it becomes apparent from the current revised monthly progress schedule that phasing or contract completion dates will not be met, the

Contractor shall execute some or all of the following remedial actions:

1. Increase construction manpower in such quantities and crafts as necessary to eliminate the backlog of work.

2. Increase the number of working hours per shift, shifts per working day, working days per week, the amount of construction equipment, or any combination of the foregoing to eliminate the backlog of work.

3. Reschedule the work in conformance with the specification requirements.

B. Prior to proceeding with any of the above actions, the Contractor shall notify and obtain approval from the COR for the proposed schedule changes. If such actions are approved, the representative schedule revisions shall be incorporated by the Contractor into the Project

Schedule before the next update, at no…