PART A OPRD MASTER SPECIFICATIONS For Prineville Reservoir State Park Jasper Point Cabin Project.pdf

Oregon Parks and

Recreation

Department

TECHNICAL SPECIFICATIONS

For

Prineville Reservoir State Park –

Jasper Point Cabin Project

Project Number: OPRIS #36729

Contract Number: #12249

Date: January 2025

Prepared by:

Oregon Parks and Recreation Department

Engineering Section

725 Summer Street NE, Suite C

Salem, Oregon 97301

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Table of Contents

TABLE OF CONTENTS

PAGE

SECTION 01010 – SUMMARY OF WORK

SECTION 01019 – CONTRACT CONSIDERATIONS

SECTION 01025 – MEASUREMENT AND PAYMENT

SECTION 01028 – MODIFICATION PROCEDURES

SECTION 01062 – PERMITS

SECTION 01090 – REFERENCE STANDARDS

SECTION 01300 – PROJECT MANAGEMENT & COORDINATION

SECTION 01330 – SUBMITTALS PROCEDURE

SECTION 01350 – PROTECTION OF CULTURAL RESOURCES

SECTION 01500 – TEMPORARY FACILITIES AND CONTROLS

SECTION 01560 – ENVIRONMENTAL CONTROLS

SECTION 01570 – TRAFFIC CONTROL

SECTION 01730 – OPERATING AND MAINTENANCE INSTRUCTIONS

Prineville Reservoir State Park

Section 01010 - 1

SUMMARY OF WORK

SECTION 01010 – SUMMARY OF WORK

PART 1 – GENERAL

1.01 DESCRIPTION OF WORK

A. Requirements of the STATE OF OREGON GENERAL CONDITIONS FOR PUBLIC

IMPROVEMENT CONTRACTS (“General Conditions”) dated January 1, 2012, as modified by the Oregon Department of Justice on November 13, 2024, apply to the

Technical Specifications and Plans for this Project.

B. The Work shall be as shown on the Plans and as specified herein at the following location(s):

19300 Juniper Canyon Rd.

Prineville, OR 97754

C. Contractor shall furnish all permits, labor, equipment, tools, supervision, materials and incidentals required to complete the Work in accordance with the Plans, Specifications and terms of the Contract. Also refer to the Invitation to Bid (“ITB”) and the Contract for additional requirements and information. Work includes, but is not limited to, the following:

A1 Permits and Mobilization

A2 Erosion Control

A3 Demolition, Clearing and Grubbing

A4 General Excavation and Earthwork

A5 Backfill Rock

A6 Site Plumbing (Water and Sewer System Improvements)

A7 Site Electrical

B1 Building Construction (Cabin and Ramp)

B2 Building Plumbing

B3 Building Electrical

B4 Building Mechanical

Refer to Plans and Specifications for other items.

D. Specific items furnished by Owner and installed by Contractor:

1. Owner will provide the following surplus lumber to be utilized in the construction of the cabin. Totals for Measurement and Payment item B1 shall reflect the credited material to be provided by the owner. Owner will provide only the quantities necessary for construction of the cabin & retain all remaining material.

a. 2x4 #2 Premium stud, 10’ length – 2400LF

b. 2x6 #2 Premium stud, 10’ length – 6000LF

c. 4’ x 8’ CDX Ply, 1/2” thickness – 360 ea.

d. 4’ x 8’ CDX Ply, 5/8” thickness – 200 ea.

E. Specific items furnished and installed by others:

Section 01010 - 2

1. n/a

F. Project is for the Oregon Parks and Recreation Department, herein referred to as Owner.

1. Where “Architect” or “Engineer” is used in the Contract Documents it shall mean

“Owner”.

2. Where “General Contractor” is used in the Contract Documents it shall mean

“Contractor”.

G. The Owner’s Authorized Representative, herein referred to as Project Manager is:

Kevin Johnson

Oregon Parks & Recreation Department

62976 OB Riley Rd.

Bend, OR 97703

541-306-9811

H. The Architect where authority is specified in Contract Documents is:

Eric Wenzel

Scott Edwards Architects ewenzel@seallp.com

503.896.5345

1.02 CONSTRUCTION STAKEOUT AND LAYOUT

A. The Plans show approximate locations and dimensions of existing utilities and facilities adjacent to and in the proposed Work, as shown on the Plans, for the Contractor’s information. Final stakeout of the construction Work shall be provided by Contractor and approved by Project Manager. The Contractor will be solely responsible for locating all existing utilities within the Project sites. No additional stakeout will be provided by the

Owner.

B. Contractor is responsible for properly laying out the Work and for lines and measurements for the Work. Contractor to verify the figures shown on the Plans before any construction takes place or products are ordered. Report errors or inaccuracies to the

Project Manager for resolution before commencing Work. Submit as-built plans after completion of the Project to record any changes that took place in accordance with

Section 01330.

1.03 PROJECT RECORD DRAWINGS

A. Maintain at the site one complete set of full-sized original prints for recording installed conditions (As-Builts). Keep record drawings (As-Builts) clean, undamaged and up to date as Work progresses. Accurately indicate all deviations, additions and omissions from the original drawings in red ink.

B. The purpose of these record drawings is to provide the Project Manager with an easy to read, complete record of the installation so that at the end of the Project the Project

Manager can revise the original Contract Plans to represent the actual installation. Color-mailto:ewenzel@seallp.com/

Section 01010 - 3

SUMMARY OF WORK

coded and highlighted notes shall be used if these would make the record drawings easier to read.

C. At the completion of the Work, Contractor shall furnish the Project Manager this original set of marked-up drawings. Final payment to the Contractor will not be authorized until these drawings have been submitted to and accepted by the Project Manager.

1.04 OWNER OCCUPANCY

A. The Owner will not close any areas of the Park except the area under construction and temporary closures as approved in advance by the Park Manager for approved limited durations.

B. Coordinate all Work with Park Manager to minimize conflict and to facilitate on-going use and operation of the Park.

C. The Owner and Owner’s other contractors and consultants will be on-site performing other work elsewhere on-site during construction. Coordinate fully with separate contractors so that work under other contracts may be carried out smoothly, without interfering with or delaying Work of this Contract.

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to construction areas around the Project site(s).

B. Contractor shall at all times conduct their operations to ensure the greatest public safety and least inconvenience to the public and adjacent land owners.

C. Contractor shall receive approval from the Park Manager as to the staging and stockpiling of the equipment and materials used on the Project.

D. Storage of material onsite is at Contractor’s own risk.

E. Hauling Restrictions: Comply with all legal load restrictions in the hauling of material.

Load restrictions shall meet state load restrictions.

F. Parking: Contractor and Subcontractors shall park at approved locations, and as approved by the Park Manager.

G. Restrooms: Contractor shall provide temporary rest room facilities for its workers and

Subcontractors as required.

H. Protection of Existing Facilities: Protect existing vegetation, equipment, structures, utilities, and other improvements at Project site and on adjacent properties, except where indicated to be removed or altered. Repair damage to existing facilities.

I. Owner may allow Contractor to utilize park for temporary work force accommodation during construction. Location and utility availability to be coordinated and approved by

Project Manager and Park Manager prior to arriving on site.

1. Contractor temporary work force accommodations need to be self-sufficient.

Park restrooms will not be available. Temporary utilities may not be available.

Section 01010 - 4

2. If the awarded Contractor elects to utilize the Park for temporary living accommodations for its employees and subcontractors during construction, Owner will negotiate an amendment to the contract to reduce the cost of the

Mobilization line item commensurate with the value of the Park space usage.

1.06 CONSTRUCTION SCHEDULE

A. Refer to the Contract for construction schedule Substantial and Final Completion dates.

B. Contractor shall not begin any on-site Work of this Project before required permits have been obtained, a preconstruction conference has been held, a proposed construction schedule is submitted, along with required submittals in accordance with Section 01300 and required submittals have been submitted in accordance with Section 01330, and the

Project Manager has given written approval of the submittals and construction schedule provided by the Contractor.

1.07 SPECIFICATION LANGUAGE

A. Portions of the Specifications are written in imperative and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise.

1. The words “shall be” shall be included by inference where a colon (:) is used within sentences or phrases. Example: Aggregate: ASTM C33. Singular words will be interpreted as plural and plural words shall be interpreted as singular where applicable and where full context of the Contract Documents so indicates.

2. The word provide or furnish means “purchase, furnish and install”.

1.08 PROJECT IDENTIFICATION SIGN

A. The Project identification sign, if used, will be by the Owner.

1.09 CUTTING

A. Perform or arrange and pay for required cutting of asphalt, concrete, masonry, wood, structural framing, etc. and obtain approval from the Project Manager prior to cutting.

B. Cutting or channeling of underpinning or structural members shall not be permitted without prior permission of the Project Manager.

C. No weakening of structural parts is permitted and the Contractor will pay for and correct any Work impaired.

1.10 PATCHING

A. Where trenching is done through existing paving, walks, curbs, etc. (with prior approval from the Project Manager), the Contractor is responsible to patch and repair these structures to original condition.

B. Patch all openings in and through concrete and masonry with dry pack.

Section 01010 - 5

C. In new Work, patch and refinish all damaged finished surfaces that are a result of the

Contractor’s activities to match the adjacent surface as approved by the Project Manager.

D. Where new electrical Work is installed in an existing building, patch and refinish surfaces damaged to match existing. Refinishing is to be as approved by the Project Manager.

PART 2 – PRODUCTS (Not Applicable)

PART 3 – EXECUTION (Not Applicable)

END OF SECTION

Section 01019 - 6

CONTRACT CONSIDERATIONS

SECTION 01019 – CONTRACT CONSIDERATIONS

1.01 SPECIAL PROJECT REQUIREMENTS

A. While portions of the Park are closed for construction, areas surrounding the construction site and driveways, parking lots and walkways in the area shall be open to the public from start of construction until the completion date. The Contractor shall coordinate with the Project Manager and Park Manager to provide both access and public safety during construction. Devices required to provide for public safety during construction shall be provided and installed by the Contractor at the expense of the Contractor. If required safety devices are not installed, Work shall not be allowed to commence until such devices are installed. The Contract Time will not be extended based on working Days lost due to the non-compliance of safety devices.

B. Construction operations shall be restricted to normal daily operating hours and the normal

Open/Close schedule of the Park but not outside the hours of 7AM – 5PM, Monday –

Friday unless otherwise arranged and approved in writing by the Project Manager and

Park Manager.

C. No Work shall be performed on any legal holiday or weekends without prior written approval from the Park Manager.

D. If special circumstances or emergency conditions require Work beyond the hours as specified, the Contractor shall:

1. Notify the Project Manager and Park Manager 72 hours in advance of any proposed extended work hours for preauthorization. The Contractor’s written request shall specify the Work to be performed and the circumstances that warrant the request. The request shall include any additional measures to mitigate noise generated by this construction activity, if deemed necessary by the

Project Manager.

2. If an emergency situation occurs that warrants extended hours, the Contractor shall notify the Park Manager and Project Manager immediately upon determining the need for this Work.

E. Contractor shall notify the Park Manager in advance when Contractor, Subcontractor or any employees of such shall be on Park property.

F. Comply fully with manufacturer’s instructions and recommendations. Should manufacturer’s instructions conflict with Contract Documents, request clarification from

Project Manager before proceeding.

G. Contractor shall furnish all planning, investigation, material, equipment, labor and permits to complete the Work in accordance with the Plans, Specifications and terms of this Contract, except as specified otherwise herein.

H. Day Use Park Fees will not be charged by the Park for contractors or deliveries.

Section 01019 - 7

CONTRACT CONSIDERATIONS

I. All changes to normal traffic patterns must be clearly explained in the Traffic Control

Plan and approved by the Project Manager.

J. For paving projects, Contractor shall stay on roadway surfaces at all times. No staging of equipment or storage of materials shall be allowed off the existing roadway surface.

1.02 EXISTING UTILITIES

A. In general, the locations of existing utilities, whether above ground or underground or under the roof, are to be determined as needed by the Contractor. Work in some cases must be done in close proximity to said utilities and live electrical service lines, pipes, drains, and structures not shown, which may require a change in operations, cost and time.

A. Utilities damaged by Contractor’s activities shall be reestablished, to the satisfaction of the Park Manager and/or Project Manager. If the Contractor fails to repair the damaged utility, costs for repairing the utility shall be deducted from final payment.

C. Comply with Oregon Administrative Rules Chapter 952, Relating to Abandoned

Underground Facilities. An “Abandoned Facility” means an underground facility that is no longer in service and is physically disconnected from the operating facility that is in service. In addition to notification requirements of this rule, notify Project Manager of any Abandoned Underground Facilities which are discovered during the course of the

Project.

1.03 PROGRESS CLEANING

A. Maintain areas free of waste materials, debris, and rubbish at all times. Maintain site in a clean and orderly condition. Provide legal debris disposal (or recycle waste materials if feasible) off-site for all debris generated while working on this Project.

B. Remove debris and rubbish from pipe chases and other closed or remote spaces on a daily basis.

C. Remove waste materials, debris and rubbish from the site immediately upon such materials becoming unfit for use in the Work. In the event this material is not removed, Project Manager will give one notification in writing as to the removal of such waste materials, debris and rubbish. If the Contractor does not clean up the waste materials, debris and rubbish within 24 hours as approved by the Project Manager, the Project

Manager reserves the right, but does not have the duty, to have the material removed and the expense shall be deducted from payment to the Contractor. This debris shall be removed at the end of each workday.

D. Provide legal debris disposal off-site for all debris generated while working on this

Project.

1.04 TEMPORARY UTILITIES

A. Connections to existing utilities (electric, water, sewer, telephone service) may be allowed as approved by the Project Manager. Contractor to make arrangements for connections. Contractor to pay for cost of connection and use. Exercise measures to conserve energy and water.

Section 01019 - 8

B. Provide toilet and wash-up facilities for the work force at the site. Comply with applicable laws, ordinances and regulations pertaining to public health and sanitation.

PART 2 – PRODUCTS (Not Applicable)

PART 3 – EXECUTION (Not Applicable)

Section 01019 - 9

Section 01025 - 10

MEASUREMENT AND PAYMENT

SECTION 01025 – MEASUREMENT AND PAYMENT

1.01 SUMMARY

A. All Payments shall be as provided in the State of Oregon General Conditions for Public

Improvement Contracts. References to other documents in the Plans and in the

Specifications, such as ODOT and ODOT/APWA are not intended to include references to measurement and payment that may exist in those other documents. Specific

Measurements for Work Items are detailed in this Section.

B. If no Item exists for a portion of the Work, include the costs in a related Item.

C. No separate payment will be made for any item that is not specifically set forth in the

Solicitation, and all costs therefore shall be included in the prices named in the

Solicitation for the various appurtenant items of Work.

D. Quantities listed in the Contract Document do not govern final payment. Payments to the

Contractor will be made only for actual quantities of Contract items performed in accordance with terms of the Contract and for items of Work actually performed under

Change Orders.

E. Overhead costs, such as supervision, profit, and any project specific insurance and bonds required by the Contract, all shall be allocated to each item as applicable for Work defined in the item. No separate payment will be made to the Contractor for these items.

F. Disposal and Fees: There shall be no separate measurement and payment item for Disposal

Fees. Payment shall be incidental to other bid items.

1. Material and debris generated by the Work shall be disposed of off-site in a legal manner unless otherwise noted in the Contract Documents.

2. There shall be no separate measurement and payment item for Disposal Fees.

Payment shall be incidental to other bid items.

G. Payments shall include full compensation for all labor, equipment, and materials necessary to perform the specified Work.

H. Partial payments to be made under the Contract shall be based on the percent of Work complete as approved by the Project Manager according to the State of Oregon General

Conditions for Public Improvement Contracts.

I. Material requiring weighing to be weighed by scale. Allowable scales with Project

Manager approval are commercial vehicle weigh scales, plant automatic weight batching and mixing control printer system, or plant weight hopper printer system.

1. Pay Items to be measured by weight shall include all Contractor costs for furnishing appropriate weight tickets and transporting materials to the scales or to check weighing.

Section 01025 - 11

2. The scales shall conform to ORS 618, and NIST Handbook 44, and shall be:

a. Licensed by the Oregon Department of Agriculture;

b. Technically suitable for weighing the materials;

c. Properly installed and maintained; and

d. Accurate to the required tolerances.

3. The Owner may periodically have a representative at the scales to observe the weighing procedures.

1.02 BID ITEMS, MEASUREMENT AND PAYMENT

(NOTE: See the ITB Pricing Submittal Form. Payment shall include full compensation for all labor, equipment, materials and incidentals needed to accomplish the Work as shown and described in the Contract Documents.

A. BID ITEMS - SITE RELATED:

A1 Permits and Mobilization:

a. Measurement and payment for this bid item shall be made on a lump sum basis. The amount to be allowed for Mobilization in the partial payment to be made under the Contract will be as follows:

i. When 5% of the total original Contract amount is earned from other items, 50% of the amount bid for Mobilization, or 2.5% of the original Contract amount, whichever is the least, less normal retainage, will be paid.

ii. When 10% of the total original Contract amount is earned from other items, 100% of the amount bid for Mobilization, or 5% of the original Contract amount, whichever is the least, less normal retainage, will be paid.

iii. Upon completion of all Work on the Project, payment of any amount bid for Mobilization in excess of 5% of the total original

Contract amount will be paid.

b. The above schedule of progress payments for Mobilization shall not limit or preclude progress payments otherwise provided by the Contract.

A2 Erosion Control:

b. The Contractor shall provide all erosion control measures necessary to comply with the requirements of Section 01560, all applicable permits, and all local, state and federal requirements.

A3 Demolition, Clearing, and Grubbing:

Section 01025 - 12

MEASUREMENT AND PAYMENT

b. The Work shall include all material, equipment, incidentals, and labor necessary to accomplish the work as shown on the Contract Documents or as located in the field, including, but not limited to, excavation, and disposal of material in a legal manner off-site unless otherwise noted in the Contract Documents.

A4 General Excavation and Earthwork:

basis for all material moved or removed to the lines and grades shown on the Contract Documents and as approved by the Project Manager.

b. Payment shall include full compensation for all excavation and earthwork required to repair or construct roads, paths, equipment or building pads, building foundations and all other structures as shown in the Contract Documents. No payment will be made for over-excavation except as approved by the Project Manager. Payment includes compensation for hauling and legal disposal of excess material.

c. Geotextile fabric, where indicated by the Contract Documents, shall be incidental to this Work.

d. Rock excavation, if encountered, shall be paid under the Rock

Excavation bid item.

A5 Backfill Rock:

a. Measurement and payment for this bid item shall be made on a ton basis.

The quantities for payment shall be calculated from weight tickets collected at the job site.

b. Work includes providing the labor, equipment, materials and incidentals needed to furnish and install the Backfill Rock in conformance with the

Contract Documents and as approved by the Project Manager.

A6 Site Plumbing (Water and Sewer System Improvements):

b. This Work includes the installation of new water and sewer piping, modification of the existing sewer line, connecting the new line to the sewer system, and any related Work as shown on the Plans and as specified herein.

c. Payment shall include full compensation for all labor, equipment, materials and incidentals required to accomplish the Work as shown and

Section 01025 - 13

A7 Site Electrical:

or linear foot basis (as indicated in the ITB Pricing Submittal Form) for the construction, testing, and startup of electrical power, and controls for the proposed Work as indicated in the Plans and Specification, and as otherwise required by the equipment manufacturer(s).

b. This item covers all electrical Work to within 5’ of buildings and other structures including boring, excavation, trenching and backfill and any other Work required for a complete system.

c. Payment shall include full compensation for all labor, equipment, B. BID ITEMS – BUILDING RELATED:

B1 Building Construction (Cabin and Ramp):

a. Measurement and payment for this bid item shall be made on lump sum

b. Payment shall include full compensation for all labor, equipment, B2 Building Plumbing:

B3 Building Electrical:

B4 Building Mechanical:

Section 01025 - 14

MEASUREMENT AND PAYMENT

b. Payment shall include full compensation for all labor, equipment, PART 2 – PRODUCTS (not applicable)

PART 3 – EXECUTION (not applicable)

Section 01025 - 15

Section 01028 - 16

MODIFICATION PROCEDURES

SECTION 01028 – MODIFICATION PROCEDURES

A. Section includes the administrative requirements for Requests for Information (“RFI”) and

Proposal Requests (“PR”).

B. Prior to execution of a Change Order (“CO”), the following documents shall be submitted as indicated.

1.02 REQUEST FOR INFORMATION

A. General:

1. RFI's are requests for information originated, prepared and submitted by the

Contractor to the Project Manager only when the Contractor is unable to determine from the Contract Documents, the material, process, system or Work to be installed. Endeavor to keep the number of RFI’s to a minimum. For critical or emergency items, contact Project Manager at once.

2. If Project Manager clarification results in additional cost or time, do not proceed with the Work indicated by the RFI until the Project Manager provides an approved copy of the RFI or until a PR is fully-executed. A CO will be processed to include this type of change.

3. Submit RFI’s on form provided by Project Manager.

4. Number RFI's sequentially; include date submitted.

5. Identify Project, pertinent Plan sheet, detail number, and Specification Section.

6. Specifically identify time response information as required to avoid impact on construction schedule or cost. Project Manager will endeavor to respond to proper RFI’s within 7-Days, if possible.

B. RFI’s shall include written and graphic solutions proposed by Contractor. Project Manager will determine if Contractor’s proposal is in accordance with Contract Documents and design intent of Project.

1. Contractor's failure to make a reasonable effort to propose realistic solution may result in RFI's being returned with no action.

2. RFI's that request information that is clearly shown in the Contract Documents will be considered frivolous/improper and will be returned with no action.

C. Maintain current and accurate RFI Log.

Section 01028 - 17

MODIFICATION PROCEDURES

1.03 PROPOSAL REQUEST

1. Provide quotations for extra Work or changes in Work when requested by the

Project Manager, on a PR form to be provided by the Project Manager.

2. Provide a detailed itemization of the costs to the degree necessary for evaluation by the Project Manager. Indicate if a change to the Contract Period is warranted.

B. Maintain current and accurate Proposal Request log.

C. Issuance of a PR is not an authorization to proceed with extra or changed Work until fully executed by Owner and Contractor. Do not proceed with the Work indicated in the PR until the Project Manager provides a fully-executed copy. A CO will be processed to include approved Proposal Requests.

PART 2 – PRODUCTS (Not Used )

PART 3 – EXECUTION (Not Used)

Section 01062 - 18

PERMITS

SECTION 01062 – PERMITS

A. The Contractor shall be responsible to abide by permitting requirements as stated in the State of Oregon General Conditions for Public Improvement Contracts

1.02 PERMITS

A. See Supplemental General Conditions for Public Improvement Contract “Exhibit 7” in for supplemental or additional permit requirements.

B. Contractor shall obtain and pay for:

1. Building permit from Crook County

2. all trade permits from Crook County and/or local utility providers that are necessary complete the work.

PART 2 – PRODUCTS (Not Used)

Section 01062 - 19

PERMITS

Section 01090 - 20

REFERENCE STANDARDS

SECTION 01090 – REFERENCE STANDARDS

1.01 REFERENCED STANDARDS:

All Work shall conform to the issue of following referenced standards which is current at date of

Contract Execution. Whenever the following abbreviations are used in these Contract Documents, they are to be construed the same as follows:

AA Aluminum Association

AASHTO American Association of State Highway and Transportation Officials

ACI American Concrete Institute

ACM American Construction Manual

AISC American Institute of Steel Construction

ANSI American National Standards Institute

APA American Plywood Association

APWA American Public Works Association

ASHRAE American Society of Heating, Refrigerating and Air-Conditioning

Engineers

ASCE American Society of Civil Engineers

ASME American Society of Mechanical Engineers

ASTM American Society for Testing and Materials

AWPA American Wood Preservers' Association

AWS American Welding Society

AWWA American Water Works Association

CRSI Concrete Reinforcing Steel Institute

EPA Environmental Protection Agency

FM Factory Mutual FS Federal Specifications (“FS”)

ICEA. Insulated Cable Engineers Association

IEEE Institute of Electrical and Electronic Engineers

JIC Joint Industrial Council

MIL Military Standards

NEC National Electric Code (Oregon Amended) NECA National Electrical Contractors Association NEMA National Electrical Manufacturers Association

NESC National Electrical Safety Code NFPA National Fire Protection Association NSF National Sanitation Foundation ODOT Oregon Standard Specifications for Highway Construction by the Oregon

Department of Transportation

ODOT/APWA Oregon Standard Specifications for Construction by the Oregon

Department of Transportation and Oregon Chapter of APWA

OSSC Oregon Structural Specialty Code

OSHA Occupational Safety and Health Administration

QPL Qualified Products Listing by the Oregon Department of Transportation, Materials and Research Section

PCI MNL Pre-stressed Concrete Institute

SAMA. Scientific Apparatus Manufactures Association

SMACNA Sheet Metal and Air Conditioning Contractors' National Association

UBC Uniform Building Code State of Oregon, Structural Specialty Code

Amended UFC Uniform Fire Code with State and Local Amendments

Section 01090 - 21

REFERENCE STANDARDS

UL Underwriters Laboratories

UPC Uniform Plumbing Code State of Oregon, Plumbing Specialty Code

WCLIB West Coast Lumber Inspection Bureau

Section 01300 - 22

PROJECT MANAGEMENT AND COORDINATION

SECTION 01300 – PROJECT MANAGEMENT & COORDINATION

A. This section includes administrative provisions for coordinating construction operations on the Project.

1.02 PROJECT COORDINATION

A. Coordinate with the Project Manager to locate area for mobilization, field offices and sheds, vehicle access, traffic, and parking facilities.

B. Coordinate construction operations included in Contract Documents to avoid conflicts and assure efficient and orderly installation of each part of the Work.

c. Schedule construction operations in sequence required to obtain best results where installation of one part of Work depends on installation of other components.

d. Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

e. Coordinate storage or staging areas for all trades.

f. Locate and verify all utility service connection points. Coordinate actual location and depth of all utilities with utility connections. Modify designed location of points of connection to accommodate actual site locations.

g. Coordinate space requirements and installation of irrigation and/or electrical work depicted diagrammatically on Drawings. Follow routing shown for pipes and conduit as closely as practicable. Utilize spaces as efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

h. Coordinate testing and inspections by building officials and Owner’s testing and inspection services.

i. During construction, coordinate use of site and facilities through the Project

Manager.

j. Comply with Project Manager procedures for intra-project communications;

submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

k. Coordinate with Project Manager for use of temporary utilities.

l. The Contractor shall maintain Daily Reports documenting which subcontractors are on site, jobsite activities, materials deliveries, high/low temperatures and general weather conditions, meetings and significant decisions, visitors, accidents and unusual events, and other significant items.

These Daily Reports shall be made available to the Project Manager upon request.

1.03 CONTRACTOR’S CONSTRUCTION SCHEDULE

A. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal, Gantt-chart type, Contractor’s construction schedule within (14) days of date of Notice to Proceed

Section 01300 - 23

PROJECT MANAGEMENT AND COORDINATION

and prior to commencing work. Base schedule on the construction schedule in the

Contract and additional information received since the start of the project.

B. The proposed construction schedule shall be in a critical path method format and shall be updated throughout the duration of the Project to reflect the progress of the Work.

1. Revise the schedule at monthly intervals to reflect actual construction progress and activities. Issue revised schedule with progress payment requests.

2. Revise the schedule immediately after each progress meeting or other activity where revisions have been recognized or discussed. Issue the revised schedule with the associated meeting notes.

3. Revise and reissue schedule immediately if individual task schedules change more than 5 days.

a. Schedule changes for tasks requiring archaeology monitoring must be approved by Project Manager in order to assure monitor is available for revised dates.

C. Contractor shall prepare a three week look ahead schedule of upcoming work for review at progress meetings.

1. Revise the three week look ahead schedule weekly to reflect planned work.

1.04 PROJECT MEETINGS

A. General: Contractor is responsible for conducting meetings unless otherwise noted.

Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Project Manager of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Contractor shall record significant discussions and agreements achieved.

Distribute the meeting minutes to attendees and concerned parties, including Project

Manager, within three (3) days of the meeting.

B. Preconstruction Conference: Owner Project Manager will coordinate with Contractor to schedule and conduct a preconstruction conference before starting construction, at a time convenient to both parties, but no later than fifteen (15) days after Notice to Proceed.

1. Attendees: Authorized representatives of Owner, Project Manager, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Designation of key personnel, their responsibilities and duties.

b. Lines of communication.

c. Procedures for processing Submittals, RFIs, Proposal Requests and Change

Orders.

d. Review required project start up submittals.

1) Initial construction schedule.

2) Certified Erosion and Sediment Control Inspector qualifications.

Section 01300 - 24

PROJECT MANAGEMENT AND COORDINATION

3) Erosion and Sediment Control Plan, if developed by Contractor.

4) Cultural Resources Work Plan.

5) Traffic control plan and public safety.

6) Submittal list.

7) Others as required by Contract Documents.

e. Schedule and format for Progress Meetings.

f. Critical work phasing, sequencing, and long-lead items.

g. Procedures for testing and inspecting.

h. Working hours.

i. Parking availability, construction access and delivery routes.

j. Security.

k. Permits and regulations of authorities having jurisdiction.

l. Procedures for processing Applications for Payment.

m. Owner's occupancy requirements.

n. Preparation of record documents.

C. Preinstallation Conferences: Contractor shall conduct a preinstallation conference for each construction activity that requires coordination between construction disciplines, and as specified in Contract Documents.

1. Attendees: Installer and representatives of subcontractors, manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting.

2. Schedule preinstallation conference a minimum of one week prior to commencing related work. Advise Project Manager of scheduled meeting dates.

3. Review conditions of installation, preparation, and installation procedures, coordination with related work, and protection of adjacent work.

4. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the

Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Contractor shall conduct progress meetings weekly or as discussed at preconstruction meeting.

1. Attendees: Project Manager and Contractor Superintendent, with representative subcontractors, suppliers, and other entities concerned with current progress or involved in planning, coordination, or performance of future activities. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the

Work.

2. Agenda:

a. Review minutes of previous progress meeting.

b. Review field observations, problems, decisions, and corrective actions.

c. Review Contractor's Construction Schedule:

1) Review work progress since last meeting and planned progress during succeeding work period.

2) Review three week look ahead. Discuss testing, inspection, and/or monitoring need for proposed work.

3) Review fabrication and delivery schedules.

4) Discuss whether schedule revisions are required to ensure that the Work will be completed within the Contract Time.

d. Review present and future needs of each entity present, including the following:

1) Sequence of operations.

2) Status of correction of deficient items.

Section 01300 - 25

PROJECT MANAGEMENT AND COORDINATION

3) Status of submittals.

4) Status of RFIs.

5) Status of Proposal Requests and Change Orders.

Section 01330 - 26

SUBMITTALS PROCEDURE

SECTION 01330 – SUBMITTALS PROCEDURE

A. This section specifies procedures for the technical submittals required in the Plans and

Specifications.

NOTE:

1. The Contractor is responsible for making technical submittals as called for in the Plans and individual Specification Sections. The Contractor shall develop a submittal list within 14 Days after being issued the Notice to

Proceed for Owner to review and approve. Contractor shall modify the submittal list as requested by Owner until approved.

2. During construction, if the Contractor installs products or materials which are not in conformance with the Plans and Specifications, that are not approved by the Owner through the submittal process, the Contractor will be required to remove such products or materials and replace with the specified product or material at no additional cost to the Owner.

B. Submittals shall contain information that will enable the Project Manager to assess whether the Contractor’s proposed materials, equipment or methods of work are in general conformance to the design intent and in compliance with the Plans and Specifications. The information may consist of product data, drawings, specifications, descriptive data, certificates, samples, mock-ups, test results and/or other information, as required in the individual Specification Sections and Plans.

1.02 CONTRACTOR RESPONSIBILITIES

A. Prior to submittal transmittal to the Project Manager,

1. Ensure the accuracy and completeness of the information contained in each submittal and that the material, equipment or method of work is as described in the submittal.

2. Ensure information is legible by the Owner. Faxed submittals are NOT acceptable.

3. Ensure that the information is transmitted and approved by Owner and as follows:

a. Prior to purchasing/leasing/ordering/installing

b. Early enough to allow a 7-day review period by the Owner, and to meet the construction schedule.

4. Verify the material and equipment described in each submittal conforms to the requirements of the Specifications and Plans.

Section 01330 - 27

5. Ensure there is no conflict with other submittals.

6. Notify the Project Manager in each case where such submittal may affect the

Work of another contractor or Owner.

B. Substitutions:

1. “Or Approved Equal” Substitutions: Shall be considered during bidding for products requiring an approved equal, provided they are submitted within the time period allowed stated in the ITB and the substitution complies with the

Technical Specifications herein. Obtain written approval from the Project

Manager, prior to bidding, by submitting the Substitution Request Form to the

Single Point of Contact (located in the ITB document).

2. “Or Equal” or “Basis of Design” Substitutions: May be considered by the Project

Manager during construction through the Submittal process.

a. Manufacturers and products listed in the Contract Documents establish minimum requirements for appearance, quality, utility, durability, function, and purpose, and are all considered to have the designation “or equal” associated with the manufacturer or product.

b. Substitutions Submittals should include complete data substantiating compliance of proposed substitution with Contract Documents.

C. Refer to the Contract Documents and State of Oregon General Conditions for additional information regarding submittals and substitutions.

PART 2 – PRODUCTS (not applicable)

PART 3 – EXECUTION

3.01 TRANSMITTAL PROCEDURE

1. For each required submittal, submit two (2) copies of all required information not less than fourteen (14) Days prior to purchase or installation (if previously purchased). One copy will be returned to the Contractor. Individual sheets shall not exceed 22 inches x 34 inches. NOTE: SUBMITTALS MAY BE MADE

ELECTRONICALLY VIA EMAIL WITH PDF ATTACHMENT(S) AS

APPROVED BY PROJECT MANAGER.

2. Use a Submittal/Transmittal Form for material and equipment submittals. Use a separate form for items specified in separate, discrete sections for which the submittal is required. Use a single form for submittals for various items when the items taken together constitute a manufacturer’s package, or are related such that expediency indicates review of the package as a whole.

3. Assemble complete submittal package into a single indexed file incorporating all submittal requirements of a single Specification Division.

4. Name file with submittal number or other unique identifier, including revision identifier. Note the unique sequentially assigned number that will accompany each item submitted, on the transmittal form. Original submittal numbers shall

Section 01330 - 28

SUBMITTALS PROCEDURE

have the format: “XXX”; where “XXX” is the sequential number assigned by the Contractor followed by an underscore and the applicable Specification

Section. Resubmittals shall have the format: “XXX-Y”; where “XXX” is the originally assigned submittal number and “Y” is a sequential letter assigned for resubmittals, i.e., A, B or C being the 1st, 2nd and 3rd resubmittals, respectively.

5. Mark each item to show applicable choices and options. Where Product Data includes information on several products that are not required or proposed for

Work, clearly mark to indicate applicable information.

B. Deviation from Contract: Submit a request for substitution for deviations from the

Specifications or Plans. Include the reason for the deviation and cost differential for the deviation. Deviations from the Contract shall be authorized by Change Order only.

C. Submittal Completeness: submittals that do not have all the information required to be submitted are not acceptable and will be returned without review.

D. Project Manager reserves the right to ask for submittals not referenced in this document.

3.02 REVIEW PROCEDURE

A. The Project Manager will review the submittal and return it to the Contractor. The returned material will consist of one (1) marked-up copy of the submittal. The returned submittal will indicate one of the following actions:

1. If the review indicates the material, equipment or work method is in general conformance with the Plans/Specifications, the submittal copies shall be marked

“Approved.” In this event, the Contractor may begin to incorporate the material/equipment/work method covered in the submittal.

2. If the review indicates the submittal is insufficient or that limited corrections are required, the submittal copies may be marked “Approved as Noted.” The

Contractor may begin to implement the work method or incorporate materials/comments covered in the submittal in accordance with the corrections/comments noted.

3. If the review reveals the submittal is insufficient or contains incorrect data and the comments require revision and resubmittal, the submittal copies shall be marked “Not Approved, Resubmit.” In this case, the Contractor shall not undertake Work covered by this submittal until the submittal has been revised, resubmitted and returned to the Contractor with a marking of “Approved” or

“Approved as Noted.”

4. If the review reveals the material, equipment, or Work does not require submittal, then the submitted copies shall be marked “Review Not Required Per Contract

Documents.” In this event, the Contractor may begin to incorporate the material/equipment/Work covered by the submittal and no further action is required.

Section 01330 - 29

3.03 EFFECT OF REVIEW OF CONTRACTOR’S SUBMITTALS

A. Submittal review of what the Contractor proposes to provide shall not relieve the Contractor of his responsibility for errors therein, nor shall it be regarded as an assumption of risks or liability by the Owner, or by any officer or employee of the Owner. Contractor shall have no claim under the Contract on account of the failure, or partial failure, of the method of work, material or equipment so reviewed. A mark of “Approved” or “Approved as Noted” shall mean the Project Manager has no objection to the Contractor, upon the Contractor’s own responsibility, using the plan or method of work proposed, or providing the materials or equipment proposed.

Section 01330 - 30

SUBSTITUTION REQUEST FORM

TO _________________________________________________________________________________

PROJECT ___________________________________________________________________________

We hereby submit for your consideration the following product instead of the specified item for the above

Project

Section _________________ Paragraph ____________________ Specified Item ___________________

Proposed Substitution:

Attach complete technical data, including laboratory tests, if applicable. Include complete information on changes to Plans and Specifications that proposed substitution will require for proper installation. Fill in

Blanks Below:

A. Does the substitution affect dimensions shown on Plans? Yes____No____. If yes, clearly indicate changes.

B. Will the undersigned pay for changes to the building design, including architectural, engineering and detailing costs caused by the requested substitution? Yes______ No_______.

C. What effect does substitution have on other trades?

D. What effect does substitution have on construction schedule?

E. Differences between proposed substitution and specified item?

F. Manufacturer's guarantees of the proposed and specified items are:

______ Same _______ Different (explain on attachment)

The undersigned states that the function, appearance and quality are equivalent or superior to the specified item.

Submitted by:

Signature________________________________Title_________________________________________

Firm______________________________, By____________________________ Date_______________

Telephone_____________________________ E-mail:________________________________________

___ACCEPTED, ___NOT ACCEPTED, ___RECEIVED TOO LATE

Section 01330 - 31

01350-32

PROTECTION OF CULTURAL RESOURCES

SECTION 01350 – PROTECTION OF CULTURAL RESOURCES

A. This section details the requirements for protecting cultural resources.

1.02 DEFINITIONS

A. Cultural Resources: Includes both archaeological (at or below-ground) and historical (at or above-ground) sites, features and artifacts.

B. High Probability Areas: Areas that contain potentially significant cultural resources as determined by the Owner which require the presence of an Archaeological Monitor to observe during ground disturbing activities.

C. Low Probability Areas: Areas that have a low likelihood of containing potentially significant cultural resources as determined by the Owner.

D. Archaeological Monitor: Representative of the Owner designated to record and collect archaeological resources for compliance with Agency regulations to protect archaeological resources.

E. Tribal Monitor: Designated cultural resource representative from the federally-recognized tribes in Oregon, who may contact the Owner to be notified and present onsite when a specific Work task occurs.

1.03 REFERENCES

A. Oregon Revised Statute ORS 97.740

B. Oregon Revised Statute ORS 358.905

C. Oregon Revised Statute ORS 390.235

1.04 SUBMITTALS

A. As specified in Section 01330.

B. At least (2) weeks before start of ground-disturbing or other types of construction Work, submit for approval a Work Plan, detailing construction Work in High Probability Areas.

Key schedule to Plans and include the following information:

1. Start and end dates of the Work.

2. Locations and types of temporary facilities, such as barriers, field offices, staging areas, sanitary facilities, borrow pits, and haul and access roads.

3. Types of Work, such as clearing, topsoil stripping, earthwork, structure or trench excavation, demolition, building construction, landscaping, and post construction clean-up, etc.

01350-33

PROTECTION OF CULTURAL RESOURCES

4. Methods and equipment used for each type of construction.

5. Plan for relocating Work in the event of temporary Work stoppages at each High

Probability Area.

1.05 QUALITY ASSURANCE

A. At least (1) week before on-site Work begins, Contractor shall meet with Owner’s Project

Manager, Park Manager and Archeological Monitor to discuss the Work Plan and equipment and special methods to be used in High Probability Areas. Contractor shall ensure that approved Work Plan is followed throughout the Project.

B. Contractor shall review and familiarize themselves with the Inadvertent Discovery Plan included in Attachment E prior to commencing the Work.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.01 TEMPORARY FACILITIES

A. Furnish and install/construct temporary facilities per approved Work Plan.

3.02 OBSERVATION

A. Archeological Monitor will observe all ground-disturbing Work, including construction of temporary facilities, at all High Probability Areas, from a safe location mutually agreed on by Contractor and Archaeological Monitor.