White page - G1 Civilian Payroll Specialist (Contractor Request).docx

Civilian Payroll Specialist Specialized contractor for the role of Civilian Payroll Specialist. This position is critical to address immediate and strategic needs within payroll operations, specifically focusing on enhancing risk management, ensuring audit readiness, standardizing procedures, and elevating team skills. Specialized expertise is required to mitigate potential financial, operational, and compliance risks.

Dedicated experience in the following areas will provide the focused effort needed to achieve key objectives in the following:

· Risk Management and Compliance: The landscape of payroll is governed by complex and ever-changing regulations. This role will be responsible for identifying and mitigating risks associated with payroll processing and compliance with labor laws to prevent costly penalties and ensure our practices are robust and defensible.

· Audit Readiness: Organization must be prepared for both internal and external financial audits. This position will lead the effort to streamline and document our payroll processes to meet stringent audit requirements, ensuring all records are accurate, reconciled, and easily accessible. This proactive approach is vital for demonstrating financial integrity.

· Development of Standard Operating Procedures (SOPs): Individual will develop, document, and implement clear SOPs for all core payroll functions. This will reduce errors, improve efficiency, and ensure operational continuity.

· Mentoring and Training: Serve as a subject matter expert, providing targeted training and mentorship to existing staff. This knowledge transfer will build team's internal capabilities, improve performance and creating a more resilient and skilled organization for the long term.

Key Responsibilities:

1. Risk and Audit: Conduct a comprehensive review of current payroll processes to identify compliance gaps and areas of risk. Develop and implement a payroll audit readiness program, including creating checklists and internal controls. Serve as the primary point of contact for internal and external audit inquiries related to payroll.

2. Process Improvement: Document all payroll activities and develop a complete manual of Standard Operating Procedures (SOPs). Identify opportunities for automation and process optimization to improve accuracy and efficiency. Ensure all payroll-related systems are configured to support compliance and accurate reporting.

3. Training and Mentoring: Develop and deliver training sessions to current payroll staff on new SOPs, compliance updates, and best practices. -Provide one-on-one mentoring to team members to enhance their skills in payroll processing, reconciliation, and reporting.

4. General Payroll: Oversee complex payroll transactions, including garnishments, deductions, and off-cycle payments. Ensure accurate and timely processing of payroll in accordance with all federal and state regulations.

To successfully fulfill the requirements of this role, the ideal candidate should possess the following qualifications:

· Experience: Minimum of 5-7 years of direct experience as a Payroll Specialist or Manager, with a proven track record in a civilian or government environment.

· Skills:

· Expert knowledge of payroll regulations, including FLSA, tax withholding, and reporting.

· Demonstrated experience in developing and implementing SOPs.

· Strong background in preparing for and managing financial and compliance audits.

· Excellent training, communication, and mentoring skills.

· Proficiency with [Mention your payroll software, e.g., ADP, Workday] and Microsoft Excel.

· Credentials: Certified Payroll Professional (CPP) designation is highly preferred.