Preproposal_Slide_Show_GWMP-261010_8-10-17.ppt

George Washington Memorial Parkway

GWMP-216010

Rehabilitate Historic Arlington House and Grounds

Request for Proposals No. P17PS01037 Preproposal Conference/ Site Visit Thursday, August 10, 2017

Request for Proposals No.1443N5010070901

OPENING

The Contracting Officer is Victoria Nosal The Project Managers are Michael Morelli Introduce Park Staff The purpose of this conference To provide information as stated in the Solicitation To either answer or gather any questions you may have Either method the official response will become an amendment to the solicitation To visit the work site

Project Site

Project location: Within Arlington National Cemetery. The project site is located off of Sherman Drive.

Project description:

Staging area/limited access/security requirements:

Refer to spec 01 1100 - Summary of Work

Staging Locations

Project location: between Constitution Avenue NW and Independence Avenue NW and between 15th Street NW and 17th Street NW. The project site is located on the east side of the monument.

Project description:

PREPROPOSAL CONFERENCE QUESTIONS

Direct Questions to Victoria Nosal or Michael Morelli

Responses to questions do not change the solicitation document

Changes to the solicitation document shall be made by formal written amendment only

Preproposal Conference/Site Visit meeting notes, questions, and answers will be issued by a formal written amendment to the solicitation for information only

Victoria

QUESTIONS AFTER PREPROPOSAL CONFERENCE

Direct all questions to Victoria Nosal, Contracting Officer.

Questions directed to any other Government team member will be redirected to Ms. Nosal. No answers will be provided by any other team member. All questions and answers will be provided to all prospective offerors by amendment to the solicitation

Request for Proposal (Solicitation Document) shall only be changed by formal amendment issued by the Contracting Officer at the website – www.fbo.gov

AWARD OF A CONTRACT

Alternate Proposals shall not be accepted or evaluated within this Solicitation

Solicitation No. P17PS01037 Contract Line Items Section B – Contract Price Schedule Base Price

Options

Permits – actual cost

Section F Clauses

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the Notice to Proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use within 400-Calendar days. The time stated for completion shall include final cleanup of the premises.

Section F Clauses

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

Work locations included in this project have varying substantial completion dates, as follows, in order of preferred initial substantial completion:

a. Work requiring shutdown of HVAC systems longer than a single work day

b. Main House (Interior)

c. Museum (Interior)

d. South Slave Quarters (Interior)

e. North Slave Quarters (Interior)

f. Exterior work on buildings

g. Comfort Station/Bookstore (Overall)

h. Site work (including signage)

52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $1,482.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

Section H Clauses

Special Clause 1: Key Personnel

(a) The Contractor shall assign to this contract the following key personnel

Prospective Contractor shall not be allowed to change Key Personnel during the first 90 days of performance.

Section H Special Clause 2: Small Business Participation

The contractor shall ensure a minimum 30% of the total contract value is performed by Small Business.

Failure to meet the minimum required small business participation shall be reflected in the Government’s evaluation of the contractor’s performance upon contract completion.

At the same time this is helping Large Business with your small business subcontracting goals, that I’ll touch on later

Section H - Liability Insurance Requirements

Contractor shall provide and maintain required insurance

Contractor shall insert this requirement in all subcontracts

Proof of insurance shall be provided by Contractor and Subcontractors before they are allowed access to work at the construction site

Minimum amounts page X of solicitation Employer’s Liability $ General Liability $ Construction $ Per person $ $ in property damage $ per occurrence

52.225-09 Buy American –Construction Materials (1)(i) Any Contractor request to use foreign construction material in accordance with paragraph (b)(3) of this clause shall include adequate information for Government evaluation of the request, including—

(A) A description of the foreign and domestic construction materials;

(B) Unit of measure;

(C) Quantity;

(D) Price;

(E) Time of delivery or availability;

(F) Location of the construction project;

(G) Name and address of the proposed supplier; and

(H) A detailed justification of the reason for use of foreign construction materials cited in accordance with paragraph (b)(3) of this clause.

(ii) A request based on unreasonable cost shall include a reasonable survey of the market and a completed price comparison table in the format in paragraph (d) of this clause.

(iii) The price of construction material shall include all delivery costs to the construction site and any applicable duty (whether or not a duty-free certificate may be issued).

(iv) Any Contractor request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award. If the Contractor does not submit a satisfactory explanation, the Contracting Officer need not make a determination.

Proposals Due: September 5, 2017, 1500 MT.

Section L Instructions for the Submission of Offers

Section L Instructions for Submission of Offers

EVALUATION FACTORS

(Sections L& M)

The evaluation factors and subfactors are correlated to the proposal preparation instructions.

Technical Factors are listed in descending order of importance. Within Factor 2, Subfactors A and B are equal in importance.

Technical factors are listed in descending order of importance. Within Factor 2, Subfactors A and B are equal in importance. All evaluation factors All evaluation factors other than cost or price, when combined, are approximately equal to cost or price

Section L what is required Section M how that material will be evaluation.

Volume I – Technical Proposal

Evaluation Factor I -- Technical Approach and Plan for the Repair, Rehabilitation, and Restoration of the Arlington House Mansion, South Slave Quarters, North slave Quarters, Museum (Potting Shed), and Non-Historic Comfort Station/Bookstore on a Confined, High Profile Site.

Subfactor 1a: The comprehensiveness and realism of the proposed technical approach and plan will be evaluated for the repair and restoration of the Arlington House Mansion, Slave Quarters, Museum, and non-historic Comfort Station/Bookstore. The proposed technical approach and plan will be evaluated as to the comprehensiveness of the exterior and interior rehabilitation, painting, finishes, hardware, foundation stabilization, brick paving restoration, and restoration of adjacent gardens and historic grounds within a nationally significant historic site.

Comprehensiveness & realism of proposed technical approach for construction the new visitor security screening facility all aspects (2 of the subfactors) 1) 1) approach for demo & construction of VSF; 2) logistics, methods, sequencing and phasing; 3) comprehensive plan for the repair, rehab & modernization of the elevator and

Evaluation Factor I – Subfactor 1b

The comprehensiveness of the proposed technical approach explaining the logistics of coordinating all transportation, hauling, and material deliveries within a constrained and secure work site within a heavily visited and sensitive work area will be evaluated. The comprehensiveness and realism of the logistics plan and approach for maintaining and working within a secure construction site, requiring background checked and badged workers, and the ability to coordinate with local on-site security will be evaluated.

Evaluation Factor II Qualifications, Experience and Capability

Subfactor 2(a) Key Personnel The plan describing the Offeror’s proposed project team and how the project team operates within the Offeror’s corporate structure and management and the Key personnel qualifications, prior experience, capabilities, and roles and responsibilities will be evaluated. Key personnel include: Project Manager, Superintendent, Quality Control Manager and Safety Manager. The proposals where the Offeror and key subcontractors (proposed project team) have prior project experience working together on similar projects will be more favorably rated.

Key people

What projects have you done that are similar in scope, scale and complexity? Has your team worked together before. If they haven’t how will they work together.

Evaluation Factor II - Subfactor 2(b) Prior Experience

The realistic and relevant demonstrated ability and competence on projects of similar size and technical complexity and ability of the Offeror (general contractor) and Key Subcontractors on projects of similar size and technical complexity will be evaluated. The proposal should identify the respective role of each firm and the work element that the firm will perform under the project. Teams with prior experience with projects of similar size and technical complexity; properties of similarly high visibility and national significance, and or projects constructed at similarly restricted work sites or sites with heavy visitation and sensitive environments will be more favorably rated.

Key people

What projects have you done that are similar in scope, scale and complexity? Has your team worked together before. If they haven’t how will they work together.

Evaluation Factor III Proposed Project Schedule

The Offeror shall submit a realistic and comprehensive proposed project schedule in a Gantt chart format, utilizing CPM. The Offerors proposed schedule shall include at a minimum the following:

Realistic and comprehensive schedule.

Are you able to beat the end the end date?

Evaluation Factor IV Past Performance

Disclose any instances that may be considered by others to be less than fully satisfactory and describe remedial action taken

Government may contact references on past performance questionnaire or use automated retrieval systems or other sources

We are looking at the past performance of the offeror and it proposed subcontractors on projects similar in scope and complexity will be evaluation in the areas of quality, timeliness, subcontract plan execution and business relations.

VOLUME II – BUSINESS/PRICE PROPOSAL

Complete and Submit (Original + 1)

SF-1442 – Solicitation, Offer and Award Acknowledgement of Amendments SF-24 – Bid Bond (20% or $3M) Section B – Contract Price Schedule Section K – Representations, Certifications and Other Statements of Offerors General References Safety Overview Hazardous Material Form Proposed Equals Form Subcontracting Plan

Amendments

NPS goals are

SB 44.5%

SDB 5%

WOSB 5%

HubZone 3%

SDVOSB 3%

REGULATORY REQUIREMENTS AND PERMITS

Applicable Regulatory Requirements/Permits

Stormwater Pollution Prevention Plan (SWPPP) as part of Virginia Stormwater Management Program (VSMP) Permit – Virginia Conservation & Recreation (DCR).

Site plans have been approved by DEQ. The selected contractor will have to apply for the VSMP permit under their name with the approved site plans.

Virginia DEQ:

Heather McAlister Office of Stormwater Management 804.698.4215

The contractor should acquire permits in a timely manner to avoid delays in the construction schedule.

DCRA is clearing house for all other permits

We have approved SWM/ESC control plans we can provide. Everything is in your set, but we do have a separate approval set for your use.

This list is our best guess based on our experience.

SCOPE OF WORK

Work Restrictions – Site Security

Contractor Access Requirements and Restrictions:

Contractor personnel (Including Prime and Subcontractor) who will be at site frequently will require background checks by the United States Park Police (USPP).

Permanent key personnel who will be working at site throughout most of the project will require badges (coordinate w/ park & USPP).

Contractor vehicles accessing the site on a regular basis will require parking passes. Other vehicles/drivers will need to be on a list provided to Arlington National Cemetery (ANC) security for access (coordinate through park).

Access through the site gate will be by a code provided to the Contractor. A vehicle pass or I.D. will be required by ANC security.

Mike

Work Restrictions On-Site Work Hours: Work shall be generally performed during normal business working hours of 6:30 a.m. to 5:00 p.m., Monday through Friday, except when otherwise indicated.

1. Weekend (Saturday and Sunday) or night work may not be performed without prior consent from the Contracting Officer. Submit requests 2 business days in advance of the work to the Contracting Officer for approval.

2. No site access or work to be performed on the following holidays and event days:

a. Wreath Days: All Fridays and Saturdays in December and January, annually.

b. Memorial Day: Friday – Monday of Memorial Day weekend.

c. Independence Day: Tuesday July 3 and Wednesday July 4, 2018.

d. Veterans Day: Friday – Monday of Veterans Day weekend.

e. Other Federal Holidays not noted above: New Year's Day, Martin Luther King, Jr. Day, George Washington’s Birthday, Labor Day, Columbus Day, Thanksgiving Day, Christmas Day.

Mike

General Items of Work

Andrea

General Items of Work (cont.)

Andrea

Existing Garden

Proposed

Existing

CLOSE OF PRESENTATION

QUESTIONS?

Thank you for your time and interest in this project!