YOSE_154910_PreProposal_PresentationAHWAHNEE_03172015.pptx
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- Solicitation number
- P15PS00437
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Preproposal Conference and Site Visit Dated April 21 2015
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Pre-Proposal Conference and Site Visit April 21, 2015
YOSEMITE NATIONAL PARK
YOSE 154910
Solicitation No. P15PS00437
Correct Critical Safety Hazards & Rehabilitate the Ahwahnee Hotel NHL
Request for Proposals No.1443N5010070901
OPENING
Introductions Evelyn Tate – DSC – Contract Specialist Daryl Lindeman – DSC-filling in for Scott McCollough - PM Dan Peerenboom – DSC-Project Specialist Mike Wichman –YOSE Chief of Construction Attendee’s List
Purpose of the Pre-Proposal Conference and Site Visit - Allow contractor’s to view the site , aid in the proposal preparation, Opportunity to form questions to be sent to the Contracting Office.
Background The Location:
The Ahwahnee Hotel is a National Historic Landmark of national significance due to its rustic architecture designed to blend with the granite backdrop of the Valley wall. The Ahwahnee is located in Yosemite Valley, Mariposa County, California.
PRE-PROPOSAL CONFERENCE QUESTIONS
Direct all questions to Sally McMahon or Scott McCollough
Responses to questions do not change the solicitation document.
Changes to the Solicitation document are made only by formal written Amendment
Preproposal Conference/Site Visit meeting notes, questions, and answers will be incorporated into the Solicitation by a formal written Amendment
QUESTIONS AFTER PRE-PROPOSAL CONFERENCE
Direct all questions, in writing, to:
sally_mcmahon@nps.gov and evelyn_tate@nps.gov
No answer will be provided by any other team member, and all questions and answers will be provided to all prospective offerors by formal, written Amendment to the Solicitation.
SOLICITATION INFORMATION
* Solicitation Number is P15PS00437
Solicitation is posted at www.FBO.gov
Quick Search: Enter P15PS00437
Amendments to the Solicitation will be posted at the Federal Business Opportunities website – www.FBO.gov
The Project Work National Fire Protection Association Code Upgrades related to secondary egress from upper floors at the hotel Improving Accessibility Replacing non-compliant 2nd and 3rd floor East Wing fire egress Add a limited use/limited access (LU/LA) elevator to provide accessibility to South Mezzanine
Request for Proposals No. 1443N2011090072SOLICITATION DOCUMENT AND PROPOSAL REQUIREMENTS
Provide 2 accessible guest rooms to fully meet Americans with Disabilities Act Accessibility Guidelines (ADAAG) guest room ratio requirements
Reconfigure the Ahwahnee Bar to correct employee accessibility deficiencies and restore the historic footprint
Replace the Bar Kitchen to update food service spaces to meet code and health requirements
CONTRACTOR USE OF SITE
The Ahwahnee will remain open throughout the construction period Construction work areas will be closed to the public
Contractor shall have limited use of site for construction operations Confine construction operations to work areas noted on Drawings Portions of Project Site beyond areas in which work is indicated shall not be disturbed
AWARD PROCESS for CONTRACT
Total Small Business Set-Aside -- Competitive
Best Value - Trade-off Acquisition – Not a Sealed Bid
Type of Contract – Firm-Fixed Price
Bid Bond – Required for 20% of the Total Proposed Price
Commencement, Prosecution, and
| Completion of Work –Section F – | |
| Clause 52.211-10 |
Commence work within 15 calendar days after the Notice to Proceed (NTP)
Complete all work no later than July 29, 2016
Liquidated Damages – Construction Section F - Clause 52.211-12
LU/LA Elevator Installation (South Wing): Colonial Room, Tudor Lounge, Tresidder Room and Solarium will be closed for installation of the LU/LA Elevator beginning February 8, 2016 Closure of 14 weeks Beneficial Occupancy by May 20, 2016 Liquidated Damages for this work is $500/day
Liquidated Damages (Cont.)
2) Ahwahnee Bar (East Wing): The Bar will be closed for demolition and construction of improvements beginning January 4, 2016
* Closure for 14 weeks is anticipated
* Beneficial Occupancy by April 15, 2016
* Bar will reopen for limited service until the Bar Kitchen is complete
* Liquidated Damages for this work is $1,000/day
Liquidated Damages, (Cont.)
3) Ahwahnee Bar Kitchen (East Wing): The Bar Kitchen will be closed for demolition and construction beginning January 4, 2016
* Closure of 29 weeks is anticipated
* Beneficial Occupancy by July 29, 2016
* Liquidated Damages for this work is $1,000/day
Liquidated Damages, (Cont.)
| 4) Accessible Guest Rooms (East Wing): Guest Rooms at east end of the East Wing will be closed for demolition and construction of new guest suites and an interior egress stair beginning on January 4, 2016 | |
| * Closure of 21 weeks is anticipated | |
| * Beneficial Occupancy by May 27, 2016 |
* Liquidated Damages for this work is $500/day
REVIEW
CONTRACT CLAUSES
KEY PERSONNEL
Section H – Special Contract Requirements
| * Project Manager |
| * Superintendent |
| * Quality Control Manager |
| * Safety Manager |
Contractor SHALL NOT be allowed to change Key Personnel during the first 120 days of performance.
All changes to key personnel shall require Contracting Officer approval
System for Award Management (www.SAM.gov) –Section I –Clause 52.204-13
On-Line Internet Registration System
Contractors are required to have a DUNS number and Active Registration in SAM in order to conduct business with the federal government
Representations and Certifications entered in SAM can be used for all federal contracts
Select the “Online Reps and Certs Application” to set up and maintain an accurate and complete record for your business
Insurance – Work on a Government Installation – Clause 52.228-5 Contractor shall provide and maintain insurance required.
Contractor shall insert this requirement in all subcontracts.
Proof of insurance shall be provided by Contractor and Subcontractors before they are allowed access to work at the construction site.
Liability Insurance – Department of the Interior - Clause 1452.228-70 This clause provides the liability insurance requirements for the contract and requires named parties under the policies to be the Contractor and the United States of America.
Performance and Payment Bonds – Clause – Section I -52.228-15 100% of contract amount Required 15 calendar days after award of a contract
Prompt Payment for Construction Contracts - Section I - Clause 52.232-27 Normal is 14 days after receipt of proper payment request.
Final is 30 days after final acceptance and receipt of proper payment request and release of claims.
Performance of Work by the Contractor – Section I – 52.236-6 Perform on the site and with its own organization, work equivalent to at least 15% of the total amount of work to be performed under the contract.
Permits and Responsibilities - Section I – 52.236-7 Contractor responsible for obtaining any necessary licenses and permits and complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.
Request for Proposal – Sections L and M
Instructions for the Submission of Offers and Other Information
Volume I – Technical Proposal (Original plus 4 Copies)
Volume II – Business and Price Proposal (Original plus 4 Copies)
PROPOSAL REQUIREMENTS
Volume I – Technical Proposal Submit Original Plus 4 Copies
Alternate Proposals shall not be considered.
Government may award without discussions.
Proposal Submission Attn: Evelyn M. Tate at address listed on Solicitation
Record the Solicitation No. (P15PS00437) on the outside of the package
TECHNICAL PROPOSAL
Sections L and M of the Request for Proposal provide detailed evaluation factors and the process for evaluation of proposals
EVALUATION FACTORS (3 Technical Evaluation Factors and Price)
A. TECHNICAL EVALUATION FACTORS
1) Project Management and Operating Procedures Evaluation will be on the basis of scheduling, communication, coordination, logistics, tracking, safety, cost control, and other industry-standard best management practices—listed in no specific order.
TECHNICAL EVALUATION FACTORS
2) Past Performance
* Evaluation will be on the basis of past performance for the PROJECT TEAM on COMPARABLE CONTRACTS, either solely or as a team
* Quality, timeliness, and business relations
3) Experience and Technical Competence Evaluation on the basis of the extent of experience and level of technical competence of KEY PERSONNEL
EVALUATION FACTORS
PRICE
| * A price evaluation will be perfomed to determine the reasonableness of the proposed price. | |||
| --Reasonableness will be determined considering other | competitive prices received and comparison to the independent | Government estimate | |
| --Multiple contract line items are included in the Price Schedule; |
evaluation will be used to determine whether any line items are unbalanced --Offerors are cautioned to distribute costs appropriately
VOLUME II – BUSINESS/PRICE PROPOSAL
Submit (Original + 4 Copies)
SF-1442 – Solicitation, Offer and Award Acknowledgement of Amendments Section B – Contract Price Schedule SF-24 – Bid Bond Hazardous Materials Identification Listing General References Key Personnel Qualifications Past Performance Questionnaire Subcontractor Reference Proposed Equals
EVALUATION OF PROPOSALS
Sections L and M of the Request for Proposal provide detailed evaluation factors and the process for evaluation of proposals
Technical factors are listed in descending order of importance
All evaluation factors other than price, when combined, are of equal importance to price
Successful contractor must be determined a responsible party
Award may be made without discussions or negotiations, Submit your best technical proposal and price proposal initially
Proposals Due:
NLT 12:00p.m. (Noon) (MDT) May 4, 2015
Please be sure to complete ALL proposal requirements
Where to find proposal information?
www.fbo.gov
Instructions for the Submission of Offers and Other Information
Volume I – Technical Proposal - Original Plus 4 Copies
Volume II – Business and Price Proposal - Original Plus 4 Copies
Don’t Forget………
SITE VISIT
NO questions will be answered by the NPS personnel providing the tour.
Offerors must to submit question(s) by e-mail to both evelyn_tate@nps.gov sally_mcmahon@nps.gov
ANY QUESTIONS?.
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