P09 657-24-111JC Specs Combined.pdf

100% BID DOCUMENTS

RENOVATE AMBASSADOR SUITE AND MAIN LOBBY BUILDING 1

AT

JOHN COCHRAN VAMC

915 N. GRAND BLVD.

SAINT LOUIS, MISSOURI 63106

PREPARED FOR

DEPARTMENT OF VETERANS AFFAIRS

26 June 2026 Project No. 657-24-111JC

PREPARED BY

THINKFORM DESIGN ARCHITECT LLC

1435 VINE STREET, CINCINNATI, OH 45202

PH: 855.821.0274 ThinkFormArchitects.com

KZF DESIGN, INC.

700 BROADWAY, CINCINNATI, OH 45202

PH: 513-621-6211 kzf.com

STANTON ENGINEERING SERVICES, LLC

10280 OLD COLUMBIA ROAD, SUITE 275, COLUMBIA, MD 21046

PH: 410.290.9301 stantonengineering.com

OCMI, INC.

2015 AYRSLEY TOWN BLVD., SUITE 202, CHARLOTTE, SC 28273

PH: 704.280.8356 OCMI.com

MABBETT & ASSOCIATES, INC.

105 CENTRAL STREET, SUITE 4100, STONEHAM, MA 02180

PH: 781.275.6050 I Mabbett.com

08-01-2025 Renovate Ambassador Suite & Main Lobby Building 1 STL-JC

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DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 01-24 01 33 23 Shop Drawings, Product Data, and Samples 06-25 01 35 26 Safety Requirements for Major Projects 05-24 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 45 29 Testing Laboratory Services 11-18 01 45 35 Special Inspections 06-21 01 57 19 Temporary Environmental Controls 01-21 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 04-22 01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 21 13 Site Surveys 12-23 02 41 00 Demolition 08-17 02 82 11 Traditional Asbestos Abatement 01-21 02 83 33.13 Lead-Based Paint Removal and Disposal 01-21

DIVISION 03 – CONCRETE

03 30 00 Cast-in-Place Concrete 01-21

DIVISION 04 – MASONRY

04 01 00 Maintenance of Masonry 01-21 04 05 13 Masonry Mortaring 10-17 04 20 00 Unit Masonry 08-17

DIVISION 05 – METALS

05 12 00 Structural Steel Framing 11-18 05 31 00 Steel Decking 01-21 05 40 00 Cold-Formed Metal Framing 01-21 05 50 00 Metal Fabrications 08-18

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SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17 06 20 00 Finish Carpentry 01-21

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 22 00 Roof and Deck Insulation 01-21 07 40 00 Roofing and Siding Panels 01-21 07 40 00.01 Exterior Soffit and Ceiling Panels 07 53 23 Ethylene Propylene Diene Monomer Roofing 07 60 00 Flashing and Sheet Metal 01-21 07 84 00 Firestopping 01-21 07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-21 08 14 00 Interior Wood Doors 01-21 08 41 13 Aluminum-Framed Entrances and Storefronts 01-21 08 42 29.23 Sliding Automatic Entrance 08 44 13 Glazed Aluminum Curtain Walls 08 51 13 Aluminum Windows 01-21 08 71 00 Door Hardware 03-24 08 71 13 Automatic Door Operators 01-21 08 80 00 Glazing 01-21

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 01-21 09 06 00 Schedule for Finishes 01-21 09 22 16 Non-Structural Metal Framing 06-18 09 29 00 Gypsum Board 04-20 09 51 00 Acoustical Ceilings 12-18 09 65 13 Resilient Base and Accessories 01-21 09 65 16 Resilient Sheet Flooring 06-22 09 65 19 Resilient Tile Flooring 05-18 09 67 23.50 Resinous Terrazzo Flooring (RES-5) 01-21 09 68 00 Carpeting 01-21 09 84 33 Sound-Absorbing Wall Units 01-21 09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

10 11 23 Tackboards 01-21 10 14 00 Signage 01-21 10 26 00 Wall and Door Protection 01-21 10 44 13 Fire Extinguisher Cabinets 08-18

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SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 11 – EQUIPMENT

DIVISION 12 – FURNISHINGS

12 24 00 Window Shades 08-17 12 32 00 Manufactured Wood Casework 01-21 12 36 00 Countertops 12-23

DIVISION 13 - SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements for Non-Structural Components

01-21

DIVISION 14– CONVEYING EQUIPEMENT

DIVISION 21- FIRE SUPPRESSION

21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 01-23 22 14 00 Facility Storm Drainage 09-15

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23 23 05 93 DVA/USACE Projects Testing, Adjusting, and Balancing for HVAC 11-21

23 31 00 HVAC Ducts and Casings 03-23 23 34 00 HVAC Fans 03-23 23 37 00 Air Outlets and Inlets 03-23

DIVISION 25 – INTEGRATED AUTOMATION

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22 26 05 26 Grounding and Bonding for Electrical Systems 11-22 26 05 33 Raceway and Boxes for Electrical Systems 11-22 26 09 23 Lighting Controls 11-22 26 27 26 Wiring Devices 11-22 26 51 00 Interior Lighting 03-24

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19

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SECTION NO DIVISION AND SECTION TITLES DATE

27 05 26 Grounding and Bonding for Communications Systems 06-15 27 05 33 Raceways and Boxes for Communications Systems 10-18 27 08 00 Commissioning of Communications Systems 11-16 27 10 00 Control, Communication and Signal Wiring 06-15 27 11 00 Telecommunications Room Fittings 06-15 27 15 00 Communications Structured Cabling 01-16 27 52 23 Nurse Call and Code Blue Systems 10-18

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 – EARTHWORK

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16

DIVISION 33 – UTILITIES

DIVISION 34 – TRANSPORTATION

DIVISION 48 – Electrical Power Generation

05-01-20

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SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL

G-001 COVER SHEET

G-002 INTERIM LIFE SAFETY MEASURES, NOTES & ABBREVIATION

G-003 INFECTION CONTROL RISK ASSESSMENT

G-004 INFECTION CONTROL DETAILS

G-005 AMBASSADOR SUITE DEPARTMENT PATH OF TRAVEL - EXISTING & NEW

G-006 MAIN LOBBY DEPARTMENT PATH OF TRAVEL - EXISTING & NEW

G-007 AMBASSADOR PHASING

G-008 AMBASSADOR INDIVIDUAL PHASING

G-009 MAIN LOBBY PHASING

G-010 MAIN LOBBY INDIVIDUAL PHASING

G-011 MAIN LOBBY TEMPORARY ENTRANCE

STRUCTURAL

S-001 GENERAL NOTES

S-002 SPECIAL INSPECTION REQUIREMENTS

S-003 DESIGN DATA, ABBREVIATIONS, COMPONENTS AND CLADDING

SD101 AMBASSADOR SUITE DEMOLITION

SD102 MAIN LOBBY DEMOLITION

S-101 AMBASSADOR SUITE NEW WORK

S-102 MAIN LOBBY NEW WORK

S-501 AMBASSADOR SUITE SECTIONS AND DETAILS

S-502 AMBASSADOR SUITE SECTIONS AND DETAILS

S-503 AMBASSADOR SUITE SECTIONS AND DETAILS

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S-504 MAIN LOBBY SECTIONS AND DETAILS

DEMOLITION

AD101 DEMOLITION PLAN & REFLECTED CEILING - AMBASSADOR SUITE

AD102 FIRST FLOOR MAIN LOBBY DEMOLITION PLAN & REFLECTED CEILING

PLAN

ARCHITECTURAL

A-001 PARTITION TYPES

A-101 AMBASSADOR SUITE FLOOR PLAN

A-102 AMBASSADOR SUITE REFLECTED CEILING PLAN

A-103 MAIN LOBBY FLOOR PLAN

A-104 MAIN LOBBY REFLECTED CEILING PLAN

A-111 AMBASSADOR ENTRANCE ENLARGED PLANS / ELEV

A-112 AMBASSADOR ENTRANCE RAMP PLANS AND DETAILS

A-113 AMBASSADOR SUITE ENLARGED PLANS AND REFLECTED CEILING PLAN

A-114 AMBASSADOR SUITE ENLARGED ELEVATIONS

A-115 MAIN LOBBY ENLARGED PLANS AND ELEVATIONS

A-301 AMBASSADOR SUITE INTERIOR ELEVATIONS & PERSPECTIVES

A-302 MAIN LOBBY VESTIBULE

A-303 AMBASSADOR SUITE VESTIBULE

A-304 MAIN LOBBY INTERIOR ELEVATIONS & PERSPECTIVES

A-305 AMBASSADOR SUITE OFF. ENLARGED PLAN & ELEVATIONS

A-401 DOOR SCHEDULE

A-402 CURTAIN WALL SYSTEM

A-403 WINDOW SCHEDULE, PLANS, AND DETAILS

A-501 ENLARGED DETAILS

A-502 CEILING SECTION DETAILS

A-508 SEISMIC RCP DETAILS

A-510 CASEWORK ELEVATIONS & DETAILS

A-601 FINISH PLAN & FINISH SCHEDULE

A-602 EQUIPMENT PLAN & SCHEDULE

A-603 VIRTUAL FINISH BOARD -MAIN LOBBY GREEN SCHEME

A-604 VIRTUAL FINISH BOARD AMBASSADOR SUITE

FIRE PROTECTION

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FX001 FIRE SUPRESSION ABBR., LEGENDS, GENERAL NOTES

FK101 FIRE SUPRESSION DEMOLITION PLAN

FX101 FIRE SUPRESSION PLAN

FX501 FIRE SUPRESSION DETAILS

PLUMBING

PD101 AMBASSADOR SUITE PLUMBING DEMOLITION FLOOR PLAN

MECHANICAL

M-001 ABBREVIATIONS AND SYMBOLS

M-002 GENERAL NOTES

MD-101 AMBASSADOR SUITE HVAC DEMOLITION FLOOR PLANS

MD-102 MAIN LOBBY HVAC DEMOLITION FLOOR PLANS

M-101 AMBASSADOR SUITE HVAC NEW WORK FLOOR PLANS

M-102 MAIN LOBBY HVAC NEW WORK FLOOR PLANS

M-501 DETAILS & SCHEDULES

ELECTRICAL

E-001 SYMBOLS, ABBREVIATIONS AND GENERAL NOTES

ED101 AMBASSADOR SUITE DEMOLITION LIGHTING & POWER PLANS

ED102 MAIN LOBBY DEMOLITION LIGHTING & POWER PLANS

E-101 FIRST FLOOR LIGHTING PLAN

E-201 FIRST FLOOR POWER PLAN

E-601 SCHEDULES

E-801 SINGLE LINE RISER DIAGRAM

FIRE ALARM

FA001 FIRE ALARM ABBR., LEGENDS, GENERAL NOTES

FD101 FIRE ALARM DEMOLITION PLAN

FA101 FIRE ALARM PLAN

FA501 FIRE ALARM DETAILS

FA601 FIRE ALARM MATRIX

- - - E N D - - -

11-01-21

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SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Renovate Ambassador Suite &

Main Lobby Building 1 as required by drawings and specifications.

B. Visits to the site by Bidders shall be made in accordance with what is listed in the solicitation and at the discretion of the contracting officer. Only one site visit will be scheduled prior to the bid date.

Attendance is highly recommended.

C. Offices of ______ThinkForm Architects_________, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the

Government without affirmations by Contracting Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

E. The reference to "Resident Engineer" or "Project Engineer" is synonymous with "COR" Contracting Officer's Representative.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, BASE BID: Work includes:

1. Ambassador Suite

a. Selective demolition and renovations for the renovation in a full the Ambassador Suite. Ambassador entry lobby new ramp and vestibule work.

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b. The Ambassador Suite is located on the south side of Building 1.

The existing area is approximately 3,562 square feet in size and is comprised of the following functional areas

1) Waiting B100

2) Transportation Scheduling Office B100B

3) Pharmacy Patient Consult B100D

4) Pharmacy Nurse Consult B100F

5) Pharmacy Patient Consult B100F

6) Information Desk H100A

7) Lobby H100

8) Patient Advocate Supervisor B100M

9) Patient Advocate Lead B100N

10) Patient Advocate B100M

11) Virtual Health Resource Center B100O

12) Enrollment and Eligibility Supervisor B100M

13) Eligibility Offices B100G

14) Eligibility Offices B100H

15) Eligibility Offices B100J

16) Eligibility Offices B100K

17) Enrollment & Eligibility Supervisor B100M

c. All proposed design improvements will require collaboration and coordination with the COR.

2. Main Lobby

a. Selective demolition and renovations for the renovation in a full cosmetic of the Main Lobby. New vestibule at the front of the building.

b. Entrance to the Main Lobby is located on the east side of

Building 1. This is considered the primary entrance to the building and as such is extensively used by patients, staff, and visitors. The Main Lobby under scope is 2,308 square feet. Rooms include the following

1) Waiting Room (A100)

2) Reception (A100A)

3) Vestibule (A101)

4) Partial Corridor (H105)

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1.4 GENERAL CONSTRUCTION NOTES

A. Reference the Drawings and specifications for allowable work hours.

Each Floor or phase may have listed Restrictions on Allowable work hours. The COR reserves the right to alter the construction schedule based on patient care at no cost to the government.

B. All Construction Material or equipment deliveries or debris removal must be complete by 7:30 am M-F follow all ICRA guidelines for safe handling of material and clean up outside the construction containment barrier. All Deliveries shall be wrapped or covered to prevent any dust or debris contamination in the path of travel. All debris shall be removed in carts. Carts and cart wheels shall be free of dust an wiped down before leaving the construction area. Cart openings shall have a tightly closing lid or tightly wrapped in plastic to prevent any dust or debris contamination in the path of travel.

C. Any excessive noise perceived outside the construction containment barrier above 85 decibels shall be coordinated with the COR. The COR reserves the right to delay work for 1-2 hours should excessive noise disturb patient care or a patient care procedure in proximity to the construction containment barrier at no cost to the government.

D. The COR reserves the right to delay work for 1-2 hours for anything the

COR has deemed excessive or disruptive to patient care. A plan of

Action will be immediately put in place to avoid disruption to the construction schedule at no cost to the government.

1.5 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.6 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

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1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71

00, DOOR HARDWARE and coordinate.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access

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01 00 00 -5 to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a) Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b) “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Parking for the General Contractor and its employees will be in designated areas only. Contractor to coordinate with COR.

2. Absolutely no parking in Patient or Visitor parking.

1.7 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

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Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR .

E. Contractor shall be responsible for the moving and storage of all furniture related to the project or within the construction zone or

ICRA barrier, including but not limited to, furniture, equipment, signage, and artwork. All items become the responsibility of the contractor to store within the construction area or at an offsite location at the contractor’s expense. All items must be returned in their original condition and at the approval of the COR, any damaged items will be replaced at the expense of the contractor. Contractor shall provide written notice to the COR 21 calendar days prior to moving furniture.

F. Workers are subject to rules of Medical Center applicable to their conduct.

G. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

H. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly

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01 00 00 -7 by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

I. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR . All such actions shall be coordinated with the COR or Utility Company involved:

J. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The project shall be completed in multiple, carefully coordinated phases to allow the facility to remain operational throughout construction. Work includes renovation of the Ambassador Suite, main lobby, pharmacy consult areas, waiting spaces, and associated support functions.

a. Construction activities shall be sequenced to:

1) Maintain continuous building operations for patients and staff

2) Provide safe access and egress at all times

3) Minimize disruption to clinical and administrative services

4) Coordinate temporary relocations of departments and functions

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5) Utilize temporary partitions, barriers, and signage to separate construction from occupied areas

b. Temporary construction barriers, controlled access points, and infection control measures shall be provided in each phase. Some phases will require after-hours and weekend work, coordinated with the Contracting Officer’s Representative (COR).

2. The work to be outlined shall include, but not be limited to:

a. Ambassador Suite: Phasing for the Ambassador Suite will be coordinated with the 5 five different departments to ensure no conflict with schedules. Phasing is required to always maintain access clearance. Separate phasing will be done for the ramp and vestibule. Certain portions of Phases 4 and 5, and other critical tie-ins, shall be performed outside normal operating hours to minimize disruption. Advance notice and approval from the COR is required for all such work.

1) Phase 1 – Patient Advocate & Virtual Health Renovation

a) Initial demolition and renovation of existing patient advocate and virtual health areas

b) Installation of new finishes, casework, and systems

c) Temporary relocation of affected staff required

d) Establishment of initial construction barriers and access control

2) Phase 2 – Information / Transportation Temporary Relocation

a) Relocation of information desk and transportation functions to temporary locations

b) Select demolition of existing walls, finishes, flooring, and lighting

c) Installation of temporary walls and a controlled access/anteroom

d) Preparation of temporary workspaces with power and data

3) Phase 3 – Transportation & Pharmacy Consult Reconfiguration

a) Demolition of transportation offices and portions of pharmacy consult areas

b) Construction of new pharmacy consultation spaces and connections

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c) Existing pharmacy nurse and select consult functions to remain operational

d) Continuation of temporary transportation operations

4) Phase 4 – Pharmacy & Eligibility Renovations (Sub-Phases)

a) Work divided into smaller sub-phases to maintain operational continuity:

b) Phase 4A–4D includes:

c) Demolition and renovation of pharmacy consult rooms

d) Upgrades to eligibility offices and finishes

e) Sequential room-by-room renovations

f) Certain work performed after hours due to operational constraints

g) Relocation of transportation to permanent new space occurs within this phase

5) Phase 5 – Waiting Areas & Finishes Upgrades

a) Renovation of lobby and waiting areas in multiple sub-phases (5A–5D)

b) Replacement of flooring, ceilings, and lighting

c) Work sequenced to maintain access and circulation

d) Select portions of work required after hours to maintain public access

6) Phase 6 – Entry, Vestibule & Ramp Improvements

a) Renovation of building entrance, vestibule, and accessibility ramp

b) Temporary closure of primary entry during construction

c) Alternate access provided:

d) Staff via designated stair access

e) Patients via alternate building entry (e.g., emergency entrance)

f) Final completion and restoration of primary entrance

b. Main Lobby: Phase 1 will be the removal of the revolving door.

Phasing for the Main lobby will be coordinated with 4 separate phasing in order to have entrance access. Portions of the Work— including ceiling work, corridor improvements, and select room renovations—shall be performed outside normal business hours or

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01 00 00 -10 on weekends to avoid disruption to critical operations. All such work shall be coordinated and approved in advance by the COR.

1) Phases include:

a) Renovation of the primary entrance and waiting area, including vestibule modifications

b) Upgrades to the information desk and adjacent public areas

c) Ceiling, casework, and finish improvements in active public zones

d) Coordination of work adjacent to active functions (e.g., coffee shop) without interrupting operations

e) Construction in public-facing areas shall be carefully staged with temporary access routes and may require off-hours work for ceiling and overhead systems.

3. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor, as follows: The

Approximate Total Construction Period Is 218 Days.

4. All schedules, including any phasing, shall be submitted to the COR a minimum 21 calendar days prior to work commencing and are subject to the approval of the COR.

5. All utility shut down requests shall be submitted to the COR as stated in this specification.

6. The VA reserves the right to reject or request the contractor to alter the schedule or utility shut down request to accommodate

Medical Center operations at no additional cost to the government or additional period of performance calendar days. Reasons for revising the schedule are, but not limited to, time of year, weather exterior temperatures, patient census, week or weekend work, business hours or night/early morning work, staffing availability, or specific days of the week work.

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7. The drawings may include additional scheduling information including, but not limited to, time of year, weather exterior temperatures, patient census, week or weekend work, business hours or night/early morning work, or specific days of the week work.

K. Building No. _1_ will be occupied during performance of work but immediate areas of alterations will be vacated.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

L. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

M. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire

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01 00 00 -12 protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility services such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to Electrical Sections for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 21 days in advance of proposed interruption.

Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 21 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

N. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged-in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

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O. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

P. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.8 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls, ceilings including lay-in tile and grid and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey

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01 00 00 -14 of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

2. Re-survey report to include workmanship of work performed by

Contractor within the construction zone. COR reserves the right, at no cost to the government, to direct the contractor to modify/improve their workmanship to at least match existing conditions or to a level the COR and the VA Integrated Project Team deems acceptable. This includes, but not limited to, resilient flooring, doors, windows, walls, ceilings including lay-in tile and grid, and other surfaces.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.9 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged

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01 00 00 -15 from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. PCB Transformers and Capacitors : The Contractor shall be responsible for disposal of the Polychlorinated Biphenyl (PCB) transformers and capacitors . The transformers and capacitors shall be taken out of service and handled in accordance with the procedures of the Environmental Protection Agency (EPA) and the

Department of Transportation (DOT) as outlined in Code of Federal

Regulation (CFR), Titled 40 and 49 respectively. The EPA's Toxic

Substance Control Act (TSCA) Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-7 also apply. Upon removal of PCB transformers and capacitors for disposal, the "originator" copy of the Uniform

Hazardous Waste Manifest (EPA Form 8700-22), along with the Uniform

Hazardous Waste Manifest Continuation Sheet (EPA Form 8700-22A) shall be returned to the Contracting Officer who will annotate the contract file and transmit the Manifest to the Medical Center's

Chief.

a) Copies of the following listed CFR titles may be obtained from the Government Printing Office:

40 CFR 261 .......Identification and Listing of Hazardous Waste

40 CFR 262 .......Standards Applicable to Generators of Hazardous

Waste

40 CFR 263 .......Standards Applicable to Transporters of

Hazardous Waste

40 CFR 761 .......PCB Manufacturing, Processing, Distribution in

Commerce, and use Prohibitions

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49 CFR 172 .......Hazardous Material tables and Hazardous

Material Communications Regulations

49 CFR 173 .......Shippers - General Requirements for Shipments and Packaging

49 CRR 173 .......Subpart A General

49 CFR 173 .......Subpart B Preparation of Hazardous Material for

Transportation

49 CFR 173 .......Subpart J Other Regulated Material; Definitions and Preparation

TSCA .............Compliance Program Policy Nos. 6-PCB-6 and 6-

PCB-7

1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

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"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions. A National Pollutant Discharge

Elimination System (NPDES) permit is required for this project. The

Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements.

Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the

Contractor's method of operations and operations planning and the

Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and

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01 00 00 -18 electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the

Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due

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01 00 00 -19 date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

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j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3.