Orange_Camp_Rd_Widen_Segment_1_(Woodland_Blvd_to_Kirkaldry_Ct)_-_Design_RSQ_Draft-Scope_of_Work_(5.12.26).pdf

RSQ No. 26-SQ-XXSR

FPID No. 456095-1-34-01

1.0 PURPOSE & OVERVIEW

The purpose of this request for statement of qualifications (RSQ) is to select the most highly qualified firm(s) to provide the services requested. It is anticipated that one (1) firm will be awarded a basic contract to provide the necessary services for a period of two (2) years or until project completion, exercisable at the option of the County.

This solicitation is made in accordance with the provisions of Chapter 287.055, Laws of Florida, known as the Consultants’ Competitive Negotiation Act (CCNA) and the Brooks Act, Chapter 11 of 40, U.S.C.

2.0 SCOPE OF SERVICE

2.1 BACKGROUND:

Orange Camp Road is a major east-west collector roadway that serves as a connection between Woodland Boulevard (US 17/92) and Dr. MLK Jr. Highway and Interstate 4. It is considered an Access Management Class 7 facility. The posted speed limit is 35 mph along Orange Camp Road from Woodland Boulevard to S. Oak Park Drive. The posted speed limit increases to 45 mph from Oak Park Drive to S. Hill Avenue. Within the project limits, there is one traffic signal at the intersection of Orange Camp Road and Woodland Boulevard. The corridor is predominately a two-lane rural roadway with left and right turn lanes from Woodland Boulevard to Country Club Corners. From Country Club Corners, there are center left turn lanes present but mostly a two-lane roadway facility. There are sidewalks on the north side of Orange Camp Road from the first Plaza entrance to Bentley Green Drive. The sidewalk continues from Oxford Road to Blue Lake Avenue. The existing right-of-way varies along the corridor from 65-feet to 150-feet.

The corridor is characterized by commercial uses at the west end, including the West Volusia Regional Shopping Center and Country Club Corners (Publix) Shopping Center. Moving east, there are residential properties on both sides of the roadway. Neighborhoods include Country Club Estates, Westminster Wood, and Carriage Homes. Immanuel Presbyterian Church is also located along the corridor.

Due to the development of west Volusia County, Orange Camp Road is experiencing heavier traffic volumes and congestion. Presently, during AM and PM peak hours, both eastbound and westbound directions of Orange Camp Road are failing. With the increase of traffic demand created by growth and future roadway widening, a substantial need to provide additional capacity is justified.

GENERAL SCOPE OF SERVICE:

The County of Volusia is seeking the services of professional consultants to provide Professional Engineering Design Services to prepare a complete set of construction contract plans, specifications, and special provisions, if necessary, for the combination of a 4-lane divided urban, a single lane roundabout, and a 2-lane divided urban typical section with raised medians along Orange Camp Road from Woodland Boulevard (US 17/92) to Kirkaldry Court. The 4-lane urban typical section from Woodland Boulevard to Bentley Green Drive/Glen Eagles Drive will consist of two 11-foot travel lanes in each direction, a 5-foot bike lane in both directions, a 22-foot raised median, and an 8-foot to 10-foot wide concrete shared-use path on the north side (instead of the 5-foot sidewalk) where there is less right-of-way impacts and utility obstructions. The 2-lanes urban typical section from Bentley Green Drive/Glen Eagles Drive to Kirkaldry County will consist of one 11-foot travel lane in each direction, a 5-foot bike lane in both directions, a 22-foot raised median, an 8-foot to 10-foot wide concrete shared-use path on the north side, and a 5-foot concrete sidewalk on the south side. A single lane roundabout typical section is proposed at Princeton Road/Wellington Woods Avenue with an inscribed diameter of 135-foot with 18-foot circular lanes and an 8-foot to 10-foot shared used path. The new combined typical section matches the surrounding land use, will satisfy future traffic demands, provide bike lanes and continuous concrete sidewalks, address capacity issues, and reduce operational conflicts which in turn improve safety.

A Full median opening is provided at Bentley Green Drive and S. Glen Eagles Drive. Direction median openings are provided at Oxford Road, Point Pleasant Road, S. Oake Park Drive, and Clay Mark Lane.

Stormwater management for water quality treatment and runoff attenuation will be provided using onsite wet and dry retention ponds. A Pond Siting Report was prepared sufficient for property acquisition efforts for the project. The attached Roadway Concept Plan shown in Exhibit A proposes two wet retention ponds (Ponds 2A and 2B) and two dry retention ponds (Ponds 2C and Pond 3). The design of the drainage and stormwater management facilities will comply with the latest standards set forth by Volusia County, FDOT Drainage Manual, and the St. Johns River Water Management District (SJRWMD) Environmental Resource Permit (ERP) Manual, Volumes I and II.

In addition to serving vehicular traffic, Orange Camp Road right-of-way also accommodates various underground and overhead utilities. There are potentially twelve existing Utility Agency Owners (UAOs) located within the corridor. Utility Coordination and horizontal/vertical location of these utilities will be required.

There is existing lighting at the signalized intersection of Orange Camp Road and Woodland Boulevard.

There is no roadway lighting throughout most of Orange Camp Road. The addition of roadway lighting will be required at the roundabout at Princeton Road/Wellington Woods Avenue and the remainder of the corridor within the project limits will be reviewed during design phase.

The County intends for the selected firm to provide supplemental planning, roadway design, stormwater management, permitting, environmental assessments, signing & pavement markings, utility coordination, survey, geotechnical investigation services, lighting, public and stakeholder coordination, and identification of all right-of-way and right-of-way mapping services. The design and construction phases are funding by Volusia County.

A. Survey Services:

The County is seeking professional land surveying and mapping services including but not limited to topographic survey, control survey, property boundary and Right-of-Way survey, title work / deed investigation, wetland surveys, utility / public infrastructure surveys, and specific purpose survey in support of roadway design, permitting, and ROW acquisition. Survey work shall be in accordance with Florida Administrative Code (FAC) 5J-17.050 through 5J-17.053.

B. Environmental Services:

The County is seeking professional environmental services including but not limited to wetland delineation, protected species survey, habitat survey, cultural and historic resources assessment, environmental permitting (including but not limited to SJRWMD, USACOE, FDEP, FWS, FDOT etc.), and impact analysis and mitigation assistance.

C. Geotechnical Services:

The County is seeking geotechnical support services sufficient for the Roadway and Structural Engineer(s) of Record to sign and seal the design plans and obtain environmental permits. Geotech firm shall review existing pavement and recommend a pavement design if required. The County does not have specific geotechnical investigation requirements.

D. Public and Stakeholder Coordination Services:

The County is seeking public coordination and stakeholder coordination services which may include facilitating a public meeting, providing meeting minutes, frequent discussions with stakeholders, and coordinating with property owners and easement holders. The consultant team will also need to coordinate with adjacent developers and their engineering teams. The consultant team may be required to review proposed development along the corridor.

E. ROW and Mapping Services:

The County is seeking professional services in support of the County’s ROW and/or easement acquisition processes. Acquisitions are anticipated for the stormwater management system(s).

ROW support services will include title research and survey, mapping, as well as preparation of conceptual graphics for discussions with property owners, identifying ROW needs, facilitating meetings with impacted landowners, negotiation support services, and close coordination with County ROW staff.

F. Design Services:

As the primary purpose for the solicitation, the County is principally seeking Professional Engineering design services for roadway design, pavement section design, stormwater management, grading and drainage design, temporary traffic control, signing and pavement markings and channelization; lighting, and preparation of construction bidding documents. The design shall be generally consistent with the latest versions of the FDOT Design Manual, Florida Greenbook, FDOT Drainage Manual, and County standards and practices. The consultant will also be required to review (and revise if needed) the County’s standard technical specifications for the project, enclosed as Exhibit B.

G. Utility Coordination Services:

The County is seeking utility coordination services. The consultant will need to confirm what utilities are within the project limits, determine their horizontal and vertical locations within the project limits, identify and mitigate potential conflicts, and coordinate with utilities when relocations must occur.

H. Post-Design Services:

The County is also seeking limited post design services including responding to bidder questions, bid review and recommendation as well as shop drawing review, responding to contractor RFIs, and other post-design services as needed.

I. Enclosures:

1. Exhibit “A” - Roadway Concept Plan for Orange Camp Road Widening from Woodland

Boulevard (US 17/92) to Kirkaldry Court

2. Exhibit “B” - Volusia County Roadway Technical Specifications

3. Exhibit “C” - Insurance Requirements

4. Exhibit “D” - Design Consultant Contract

3.0 QUALIFICATIONS/CERTIFICATIONS:

The respondent(s) shall be FDOT pre-qualified in Minor Highway Design. The respondent(s) shall have professional personnel that are registered and licensed in the State of Florida and other personnel or sub-consultants as required to perform the duties necessary to complete the various services for this project.

Respondents must have at least one State of Florida Licensed Professional Engineer (PE) on staff with the prime responding firm.

4.0 EVALUATION METHOD:

The County will appoint a committee consisting of five (5) human people. During the first phase the committee members will rank each respondent team as a whole. The individual committee ranks will then be added together to determine the highest rank (lowest cumulative number). The top 3 ranked teams will be short-listed and asked to return for short presentations/discussions. If there is a tie, the Evaluation Committee will vote to break the tie. The short-listed Firms will conduct presentations/discussions in-person to the Evaluation Committee. Each Firm will be allowed a total of 15 minutes to present, followed by 10 minutes for Question & Answers, and 5 minutes for Firm transition. The Evaluation Committee will rank teams based on their presentation; the ranks will be added to determine the highest ranking. If a tie occurs, a vote to break the tie will be conducted. The short-listing rank will not be added to the presentation ranking. Only the presentation ranking will be used to determine the Firm recommended for award.

Note: Respondents are prohibited from contacting any of the committee members other than the Procurement Analyst prior to recommendation of award from the committee.

4.1 EVALUATION CRITERIA:

The following criteria will be used in the evaluation of the proposals:

Phase I (Written Qualifications / Shortlist)

CATEGORY

Technical Qualifications and Staff Expertise

• Organizational chart including the staff and sub-consultants proposed for this specific project.

• Professional licenses, certifications, titles, accomplishments of staff, credentials, qualifications, and years of experience of the staff for both the prime firm and sub-consultants – include resumes, education, certifications, and similar project experience.

• Past experience of key project personnel – particularly the project manager.

• Number of years the prime and sub consultants have worked together.

• Demonstrate that the team can provide the services within the time specified without delay or interference.

• Character, integrity, reputation, judgment, and efficiency of the teams involved.

Project Approach

• Understanding of project scope, challenges and key milestones.

• Overall project approach to support the needs and objectives of the project.

• Familiarity of potential project-specific difficulties and the team’s proposed solutions or mitigation strategies.

• Description of project-specific challenges and proposed solutions.

• Anticipated tactics and strategies for completion of a successful project.

• Knowledge and application of Volusia County standards and procedures.

• Knowledge and application of FDOT design standards.

• Knowledge and application of FPL standards and procedures.

• Knowledge and application of environmental regulations specific to this project.

• Detailed plan for a safe and successful project implementation and successful completion.

• Schedule and Cost Control mechanisms and practices.

• Innovation.

Similar Experience

• Experience of the firm in providing similar services for similar projects.

• Quality of performance on previous contracts or services for local agencies.

• Previous and existing compliance with laws, ordinances, environmental regulations, and guidelines relating to the contract or services.

• Experience of the proposed project manager, staff, and sub-consultants with similar projects for local agencies.

• Experience and familiarity with Volusia County standards, practices, procedures, and processes.

• Presentation of successful project completion similar to the proposed scope of work.

Phase 2 (Presentations)

Presentation

Points will be given based on the quality of the information presented, overall project approach, and knowledge of the proposed project, project team, and project management.

The Evaluation Committee members will conduct a ranking to short-list the Firms. The short-listing ranking will not be added to the presentation ranking. After presentation, the Evaluation Committee will conduct a second ranking which will determine the Firm recommended for award.

5.0 PROPOSED SCHEDULE:

In June 2026 Release date for Request for Qualifications Jun/Jul 2026 Final date to receive written questions In July 2026 Closing Date TBD Tentative date for the Evaluation Committee Meeting TBD Tentative date for Presentations by the Short-listed Firms TBD Tentative date for County Council approval of Rankings TBD Tentative date for County Council approval of Contract

6.0 E-VERIFY: This is not a LAP project.

7.0 PROPOSAL REQUIREMENTS:

Tab 1: Letter of Interest:

Respondent shall submit a letter of interest signed by a corporate officer or principal or an authorized representative of the prime consultant authorized to oblige the firm contractually. The letter shall include the business address, telephone number, e-mail and the name of the prime consultant that the County can contact for additional information. The respondent or authorized representative is attesting that the information provided is current and factual and that all firms on the proposed team agree to work on the project together.

Tab 2: Project Team:

1. Prime Consultant: Professional staff (name, project role, business address, phone number, and e-mail address) including job skills, education (degree and specification), professional training, total years experience, years experience with current firm, professional registration, and other professional qualification. The respondent shall state the percent of prime’s business performed by their sub consultant.

2. Sub consultants: same as above including number of years experience working with the respondent, percent of sub consultant’s business performed for prime and past relationships.

3. Organizational chart: Organizational chart demonstrating the proposed team (prime and sub-consultants), the project manager, key staff, and any other ancillary support services.

Tab 2 shall not exceed 9 pages, single-sided. If tab 2 contains more than nine (9) pages as indicated, your proposal may be considered non-responsive.

Tab 3: Similar Projects and References: (the information provided under this tab, must be current and the County must be able to contact references for verification as part of the evaluation process)

Previous Volusia County projects can be listed. However, Volusia County shall not be listed as a reference.

The respondent shall provide examples of similar projects which best illustrate the Consultant’s qualification for the scope of services. Respondent shall state the project title; location; owner name, address, and telephone number; years completed; project cost; brief description of project and relevance to this RSQ. [A maximum of five (5) single-sided pages in this section].

Provide a client reference for each of the representative projects including project name, client name, address, contact name and phone number and email address. It is the firm’s responsibility to ensure email addresses provided are current and accurate. (Use Attached Reference Form).

Tab 4: Project Approach:

Respondent shall explain their typical project design process as well as the project-specific methodology and approach for this project including their method for quality control. Project approach should include the team’s assessment of project-specific challenges and the proposed mitigation strategies. [A maximum of five (5) single-sided pages in this section].

Tab 5: Financial Stability/Litigation:

Tab 6: Business Registration:

Tab 7: Documentations:

Note: No federal forms required (yay!) This project is funded by Volusia County.