ODR Countertop and Cabinets_Request for Proposal_V2-JKD.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

Space Base Delta 2

Semper Supra

2 September 2026

MEMORANDUM FOR ALL INTERESTED CABINETRY & RETAIL INTERIOR

CONTRACTORS

FROM: 460 Contracting Squadron / PKA (Infrastructure Flight) 510 S Aspen St Buckley Space Force Base (SFB), CO 80011

SUBJECT: Request for Proposal (RFP), Outdoor Recreation (ODR) Countertop & Cabinets

SOLICITATION NUMBER: FA254326R0012

ACQUISITION DETAILS:

• NAICS Code: 236220 – Commercial and Institutional Building Construction

• PSC/FSC Code: Z2JZ – Repair or Alteration of Miscellaneous Buildings

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No Award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals.

In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. This is a competitive combined synopsis / solicitation conducted in accordance with (IAW)

Buckley SFB Non-Appropriated Fund (NAF) procurement rules, the Revolutionary FAR Overhaul (RFO) as supplemented, and standard commercial NAF procurement principles.

2. You are hereby requested to submit a proposal for the above subject-referenced project which will follow the proposal process as outlined in this RFP.

3. To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions and meet solicitation requirements, including terms and conditions, and representations and certifications. This document provides general guidance for preparing proposals as well as specific instructions on the format and content of proposal submission. The Offeror’s proposal must be submitted IAW these instructions. Any Offeror who submits an incomplete proposal or does not conform to the instructions may be considered non-compliant and may not be evaluated.

4. Interchanges: The Government intends to, and reserves the right to, make award based upon initial proposal submissions without conducting interchanges. Interchanges are the fluid exchange of information between the Contracting Officer and Offerors during the procurement process. Interchanges may address any aspect of the proposal: technical, cost/price, past performance, contract documentation, and/or any matter in the evaluation process. Therefore, each offer should contain the Offeror’s best terms. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Offeror responses to Interchange Notices (INs) will be considered in making the final selection decision. Interchanges may be conducted with one, some, all or no Offerors as the Government is not required to conduct interchanges with any or all Offerors responding to this RFP.

5. Amendment(s) to the RFP: The Government reserves the right to amend the RFP documents at any time. It is the Offeror’s responsibility to comply with any/all amendments. If this RFP is amended, all terms and conditions not revised will remain unchanged. Each Offeror shall acknowledge receipt of any amendments in conjunction with the Offeror’s proposal.

6. Wage Determination: The Wage Determination for use on this project shall be the latest applicable rate retrieved from SAM.gov in accordance with the Davis-Bacon Act.

7. The proposal shall include the following:

a. Cover Page:

The cover page shall include the Offeror’s name, CAGE code, UEI, and project title.

The contractor shall explicitly state if there are or are not any exceptions taken to the Statement of Work (SOW). If no exceptions are taken to the SOW, all work is expected to be completed IAW the SOW. The Government’s anticipated period of performance is 60 calendar days. Contractors shall propose a period of performance Not to Exceed 60 days from Notice to Proceed (NTP).

b. Volume I: Technical

The contractor shall provide the following technical factors in their proposals via narrative format. The technical volume shall address any concerns or alternatives to the Government’s solution. Simply restating the SOW, Appendices, or Attachments may result in a technically unacceptable rating.

Technical Factor (Contractors may use this as a checklist) Factor 1) Demolition, Disposal & Worksite Prep: Provide an overview of the demolition plan for the legacy front counters and back-wall cabinetry.

Explain how wall, ceiling, and flooring damage will be patched and repaired to match surrounding finishes. Describe protection methods (drop cloths, masking) to prevent damage during operations.

Factor 2) Front Counter Design & Materials: Outline the technical approach to installing the L-shaped front counter. Address how the proposal meets the exact dimensions (96" L x 29" D x 30" H main section for ADA; two 96" L x 29" D x 42" H reception caps) and solid surface material specs (100% seamless acrylic, 300 lbs capacity, waterfall/half-round edge, 4" backsplash).

Factor 3) Back-Wall Storage System:

Detail the installation of the three-tiered system (72" L lower base cabinets with locks, 72" x 29" middle whiteboard surface, and 72" x 15" x 29" open top shelves). Detail how secure anchoring directly into wall studs will be performed and verified.

c. Volume II: Pricing

The pricing volume must include the total cost. The Contractor shall provide a cost proposal on a complete installed basis, including profit, overhead, and shipping broken down as appropriate. The pricing volume should include:

o All material and equipment types, units, and quantities.

o All labor categories and labor hours.

CLIN: Description: Quantity: Total Price:

0001 Demolition, Disposal, & Wall/Floor Prep 1 Job $ 0002 Front-Counter Procurement & Installation 1 Job $ 0003 Back-Wall Storage System Procurement & Installation 1 Job $

8. Compliant Proposals: In order for a proposal to be considered compliant, the proposal must meet all requirements in section 7 of this RFP.

9. Method of Evaluation: This project will be awarded to the Lowest Price Technically Acceptable (LPTA) proposal. Contractors must conform to all instructions of this document in order for a proposal to be considered compliant. Interchanges may be conducted in order to allow proposals to become compliant. The Government reserves the right to only evaluate compliant proposals.

• First, the Government will arrange the proposals by price (from lowest to highest total price). The total price is determined IAW the project total. The Government will then evaluate the lowest price to determine if it is compliant with the RFP requirements. If the lowest price is determined compliant, the Government will evaluate it for Technical Acceptability in accordance with the RFP.

• If the lowest priced proposal is not rated technically acceptable, the Government reserves the right to conduct Interchanges. If the lowest price is ultimately rated technically unacceptable, the next lowest priced proposal will be evaluated, and the process will continue (in order of price) until an Offeror is rated technically acceptable. If the lowest priced compliant proposal is found technically acceptable, evaluation stops, and that Offeror’s proposal will be evaluated to determine if it is fair and reasonable.

10. The following provisions and clauses in their latest editions apply to this acquisition:

a. 5352.242-9000 Contractor Access to Air Force Installations

b. 5352.201-9101 USSF Ombudsman

c. 52.212-4 Terms and Conditions-Commercial Products and Commercial Services.

(Deviation 2026-O0038)

d. 52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation

2026-O0040, Revision 1)

11. Site Visit: As prescribed in RFO 52.237-1, Site Visit, all prospective offerors are urged and expected to inspect the site where the work will be performed. The site visit will be conducted on Tuesday, 01 September 2026 at 10:00 A.M. Mountain Standard Time (MST) at BSFB.

We will meet at the Buckley SFB Outdoor Recreation Facility (Bldg. 1022). Any personnel that require base access shall submit the BSFB Access Form 128 (Attachment 2) to the Contract Specialist (CS) and Contracting Officer (CO) no later than Wednesday, 26 August 2026 at 10:00 A.M. Mountain Standard Time (MST) in advance of the site visit with the Name, DOB, and Driver’s License Number/State, and Foreign Status. The CS and CO email addresses are located in paragraph thirteen (13).

12. All associated Requests for Information (RFIs) are due no later than Thursday, 03 September 2026 at 12:00 P.M MST to the CS and CO. Upon issuance of the Government’s responses to the RFI’s, the Government may accept additional RFI’s that are submitted within 72 hours for consideration. The Government reserves the right to answer or not answer the additional RFI’s. The Government anticipates posting initial responses to RFI’s within 6 calendar days after receiving the RFIs from potential offerors.

13. Proposal Due Date: Proposals shall be submitted to the Contract Specialist and the Contracting Officer no later than Wednesday, 16 September 2026 at 12:00 P.M., mountain time. Proposals shall be valid for 90 calendar days.

14. Should there be any questions, please contact the Contracting Specialist, SSgt Jared Haulman, at jared.haulman@spaceforce.mil or the Contracting Officer, JaCorian Duffield, at jacorian.duffield@spaceforce.mil.

JACORIAN K. DUFFIELD, NH-03, USAF

460 CONS PKA Contracting Officer

List of Attachments (5):

1. Statement of Work

2. ODR Rec Attachments

3. NAF_Standard_Clauses_Incorporated_By_Reference_Full_Text CAO 30 May 25

4. Wage Determination_CO20260016

5. BSFB Access Form 128 Template

6. Request for Information Template