ODDS RFP S-DASOBO-00009374 DDCM System - Intent to Award Notice vRELEASE (24AUG14.1)~1.pdf

Intent to Award Notice: RFP S-DASOBO-00009374 ODDS Case Management System

Oregon

Tina Kotek, Governor

August 14, 2024

To: Proposers to State of Oregon, Department of Administrative Services, Procurement Services, Request for Proposals S-DASOBO-00009347 (the “RFP”): Oregon Department of Human Services (“ODHS”), Office of Developmental Disabilities Services (“ODDS”) Case Management System.

From: Warren Nickerson, State Procurement Analyst and Single Point of Contact (“SPC”) Department of Administrative Services, Procurement Services

Re: RFP Notice of Intent to Award (“Notice”)

Pursuant to provisions under Section 5.1 of the RFP, Award Notification Process, and RFP Amendment No. 4, the State of Oregon, Department of Administrative Services (“DAS”), Procurement Services (“DAS PS”) and the ODDS Evaluation Committee (“Committee”) have completed evaluation of all required submissions from the Round 3 Competitive Range Proposers who responded to the RFP and its Amendments.

Based upon the results of this evaluation, DAS PS and ODDS announce their intention to forego any further competition and issue this Notice of their conditional intent to award a contract for the ODDS Case Management System to RSM Public Sector.

DAS and DOJ (“State Parties”) will not execute a contract for the prescribed services to RSM Public Sector, unless the following conditions are satisfied within a reasonable period from the date of this Notice:

1. Satisfactory completion of the provisions of Section 5.3 of the RFP, Apparent Successful Proposer Submission Requirements, which may include resubmission of updated documents requested for the RFP as appropriate, and

2. Negotiation of mutually acceptable final contract terms and conditions, including statement of work and price, according to the relevant provisions of the RFP and its Amendments.

If these conditions are not satisfied, the State Parties will exercise one or more options in accordance with RFP Section 5.4.1, Negotiation. These options include: cancelling the solicitation or commencing final contract negotiations with the next ranking Proposer. In the exercise of any such option the State Parties will comply with the relevant provisions of the RFP and its Amendments.

Department of Administrative Services Enterprise Goods & Services

Procurement Services 1225 Ferry Street SE

Salem, Oregon 97301

(503) 378-4642

Intent to Award Notice: RFP S-DASOBO-00009374 ODDS Case Management System

The Committee reviewed, evaluated and scored the Proposers in accordance with the prescribed scored evaluation process in three (3) rounds as follows:

1. Round 1 for Written Proposals;

2. Round 2 for Demonstrations and Interviews, and

3. Round 3 for Additional Demonstrations and a Revised Price Proposal.

RFP Amendment No. 4 summarizes the evaluation process to date and provides detailed information regarding Round 3 scoring. Four Proposals were evaluated for Round 3, with their Overall Evaluation Points and Ranking summarized in Table 1:

TABLE 1 – Overall Ranking after Round 3

Overall Rank Proposer

Average Points

Total Round 3 Round 2 Round 1

1 RSM Public Sector 42472 22580 12422 7470

2 Visionary Integration 38488 19640 11356 7492

3 Guidehouse 35090 17623 9890 7577

4 Ahead 31485 14838 9070 7577

A copy of this Notice and detailed Round 3 scores will be uploaded to OregonBuys, the State’s public-facing electronic procurement system. The SPC will also deliver a copy of this Notice to Round 3 Proposers via email to their named representatives.

Protest submission requirements and procedures are set out in RFP Section 5.2, Intent to Award Protest. A Proposer who claims to be an Affected Proposer by the selection of a competing Proposer has seven (7) calendar days from the date of this Notice in which to deliver a signed protest to DAS PS through the SPC. Proposers may use an electronic signature copy via email to satisfy the protest submission deadline.

DAS PS will address all protests, if any, that are timely submitted in accordance with ORS 279B.410. Within a reasonable time, following DAS PS’ receipt of any protests, DAS will issue a written decision to the Proposer who submitted the protest. DAS PS will not consider protests that do not include the information required under ORS 279B.410.

DAS PS appreciates the time, resources and effort that all Proposers expended in responding to the comprehensive submission requirements throughout the long course of this procurement.

On behalf of the State of Oregon, DAS PS encourages all Proposers to refer to Oregon Buys for future business opportunities with the state.

Please contact us with any questions regarding this decision.

Warren Nickerson, State Procurement Analyst & Single Point of Contact Oregon Department of Administrative Services - Procurement Services 1225 Ferry St. SE.

Salem, OR 97301-4285 Phone: (971) 375-5148 E-mail: warren.nickerson@das.oregon.gov mailto:warren.nickerson@das.oregon.gov

Oregon