Notice_of_Short-Listed_Firms.pdf

This document is a Notice of Short-Listed Firms issued by the School Board of Volusia County for Invitation to Negotiate (ITN-2024-3019) regarding District-Wide Multifunction Devices. The evaluation team has selected three firms - Toshiba Business Solutions, Inc., AD Solutions, Inc., and Seminole Office Solutions, Inc. - to proceed to presentations on Friday, October 11, 2024. The presentations will be recorded and subsequently posted to VendorLink, with the goal of replacing approximately 400 district-wide copiers. The solicitation seeks comprehensive multifunction device solutions with advanced technological capabilities, including LDAP authentication, color scanning, duplex printing, and compatibility with PaperCut MF educational printing management software.

The procurement anticipates a three-year initial contract term with potential for one additional three-year renewal, with an estimated annual expenditure of approximately $585,000. Evaluation criteria will include technical and functional requirements (20 points), software and integration (15 points), service and support (15 points), implementation plan (10 points), cost and financial terms (30 points), and sustainability considerations (5 points). The district requires new or newly manufactured equipment for the first two years, with potential for reconditioned equipment in subsequent years. The contract includes comprehensive performance requirements such as a 98% monthly uptime guarantee, same-day or next-day repair services, and a "lemon clause" allowing device replacement for consistently underperforming units.