Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division regarding the procurement of janitorial services for Construction and Property Management Department facilities. The County intends to recommend sole source procurement methodology pursuant to Florida Statutes 287.057(3)(c). The solicitation encompasses comprehensive janitorial services across 50+ County facilities totaling over 2 million square feet, including courthouse complexes, sheriff's office locations, detention centers, tax collector offices, emergency response facilities, and administrative buildings organized into five regional service groups. Services include daytime porter operations, routine scheduled cleaning, floor maintenance, supplies distribution, and inventory management with six distinct service levels (A through F) specifying cleaning frequencies from daily to semi-annual based on facility type and traffic volume. The initial contract term extends for 36 months from award with two optional 12-month renewal periods available at the County's discretion. Responses to the notice must be submitted via OpenGov and received by the Pinellas County Purchasing Department by the specified deadline, after which an award determination will be made. Site visits and pre-conference meetings are not scheduled.

Qualified contractors must demonstrate a minimum of five years in continuous business, maintain a local presence within 50 miles of Pinellas County, provide three customer references, submit financial capacity documentation and equipment inventories, and comply with E-Verify requirements with background-cleared employees possessing required security clearances. Contractors must maintain comprehensive insurance coverage including General Liability with a $1,000,000 combined single limit and Workers' Compensation at statutory limits. The previous contract was awarded to High Sources Inc. under Contract Number 23-0230-ITB with a total contract value of $5,556,534.84 ($1,852,178.28 annually) for a three-year term commencing September 30, 2026. The County furnishes consumable items including toilet paper, paper towels, hand soap, and approved cleaning chemicals, while the contractor provides all labor, supervision, equipment, materials, tools, and specialty products. Annual price adjustments are permitted up to the lesser of the Consumer Price Index or 5% upon request 90-120 days prior to contract anniversaries. The contract is budgeted within the CPM Department Operating Budget with FY26 allocations of $2,598,160.00 for other contractual services and operating supplies. All contractors must comply with mandatory affidavits including Common Carrier Attestation, Foreign Countries of Concern Affidavit, and Human Trafficking Affidavit, all notarized under penalties of perjury prior to contract award.