(26-0234-REQ)_CPM_Janitorial_Serv_New_Contract_Fiscal_Review.docx
DOCX document 114 KB Posted
- Solicitation number
- 26-0234-RFP
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This is a fiscal review document for a new janitorial services contract awarded by the Construction and Property Management (CPM) Department in Florida. The Request for Proposals (RFP) seeks comprehensive janitorial services for various County facilities managed by CPM, with the contractor required to provide all management, supervision, labor, materials, supplies, and equipment necessary to deliver services in accordance with industry standards and applicable regulations. The contract was awarded to High Sources Inc. under Contract Number 23-0230-ITB with a term of three years, commencing September 30, 2026, and concluding September 30, 2029.
The total contract value is $5,556,534.84, representing an annual estimated expenditure of $1,852,178.28 over the three-year term. The contract is currently budgeted within the CPM Department Operating Budget, with FY26 allocations of $2,598,160.00 distributed across multiple account strings for other contractual services and operating supplies. As of December 31, 2025, expenditures associated with this vendor totaled $316,828.38, while FY25 final costs reached $2,083,677.79. Although this new contract will not affect the FY26 Adopted Budget due to its September 30, 2026 implementation date, it will require programming into CPM's FY27 budget submission scheduled for March 2026. Any cost overages will be absorbed by the department or addressed through budget amendment procedures.
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Text version
CPM OpenGov Procurement Contracts Fiscal Review New Contract
| 1. Contract Title: | RFP- Janitorial Services for Construction and Property Management Facilities | |||
| 2. Vendor Name: | High Sources Inc | |||
| 3. Contract Number: | 23-0230-ITB | |||
| 4. Granicus ID (if applicable): | N/A | |||
| 5. BPA number (if applicable): | N/A | |||
| 6. Term: | 3 YRS (9/30/26-9/30/29) | |||
| 7. Contract Amount: | $5,556,534.84 |
8. Currently budgeted? (Y/N) Y (CPM Department Operating Budget)
a. Amount Budgeted: FY26: $2,598,160.00
i. $2,267,660 (534-Other Contractual Serv)
ii. $0 (546-Routine/Preventative R&M)
iii. $0 (546-Planned Projects (PP))
iv. $0 (546-Projected/As-needed R&M)
v. $330,500 (552-Operating Supplies)
FY25: $N/A
i. $0 (534-Other Contractual Serv)
ii. $0 (546-Routine/Preventative R&M)
iii. $0 (546-Planned Projects (PP))
iv. $0 (546-Projected/As-needed R&M)
v. $0 (552-Operating Supplies)
b. Account String(s): 0001.361310.1391.000000.5340001 – $0 | $0 0001.361410.1902.000000.534/5520001 – $135,500 | $0 0001.361501.1903.000000.534/5520001 – $483,560 | $0 0001.361525.1903.000000.534/5520001 – $745,740 | $0 0001.361530.1903.000000.534/5520001 – $1,157,480 | $0 0001.361540.1882.000000.534/5520001 – $75,880 | $0
9. Analysis (annual impact based on contract modification date)
· The fiscal impact of this new contract is an overall cost of $5,556,534.84 and a YoY cost of $1,852,178.28 (based on a 3-year contract). Due to the timing of this new contract (which will affect FY27 and onward based on the anticipated end date (09/30/26) of the existing contract), this item WILL NOT AFFECT the FY26 Adopted Budget BUT WILL BE BETTER PROGRAMMED into CPM’s FY27 Budget (once submitted in March 2026). As of 12/31/25, the costs associated with this vendor for janitorial services totaled $316,828.38. In FY25, the final costs associated with this vendor totaled $2,083,677.79. Any overages would be absorbed by the department or addressed via a budget amendment.
10. Overall Fiscal Impact
· Contract Amount: $5,556,534.84
i. Annual Estimated Expenditure: $1,852,178.28
· Contract Modification Amount: $0
i. Annual Estimated Expenditure: $0
· New Contract Amount: $0
i. Annual Estimated Expenditure: $0
11. Amount Expended in FY26 (as of 12/31/25): $316,828.38
12. Amount Expended in FY25: $2,083,677.79 image1.png image2.png
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