Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source from Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division, issued on July 25, 2023, regarding a procurement decision for janitorial services. The notice indicates that Pinellas County intends to recommend sole source procurement for janitorial services across Construction and Property Management Department facilities serving approximately 50+ county locations totaling over 2 million square feet. The solicitation encompasses daytime porter operations, routine scheduled cleaning, floor maintenance, supplies distribution, and inventory management organized into five regional service groups (Northwest, Northeast, Southeast, Midcounty, and Detention), with service levels ranging from daily to semi-annual depending on facility type and traffic volume. Interested contractors were required to submit responses with convincing technical data by the deadline specified in the notice to demonstrate their capability to meet or exceed stated requirements, with responses used to determine whether bona fide competition exists. The initial contract term is 36 months from the award date with two optional 12-month renewal periods available at the County's discretion.

The previous janitorial services contract was awarded to High Sources Inc. under Contract Number 23-0230-ITB with a three-year term commencing September 30, 2026, and a total contract value of $5,556,534.84, representing an annual estimated expenditure of $1,852,178.28. Contractors must maintain comprehensive insurance coverage including General Liability with a $1,000,000 combined single limit and Workers' Compensation at statutory limits, and must meet qualification requirements including a minimum of five years in continuous business, local presence within 50 miles of Pinellas County, minimum three customer references, financial capacity documentation, and E-Verify compliance with background-cleared employees. The County furnishes consumable items including toilet paper, paper towels, hand soap, and approved cleaning chemicals, while the contractor provides all labor, supervision, equipment, materials, tools, and specialty products for floor maintenance. The contract is budgeted within the CPM Department Operating Budget with FY26 allocations of $2,598,160.00, and all contractors must comply with mandatory affidavits including Common Carrier Attestation, Foreign Countries of Concern Affidavit, and Human Trafficking Affidavit, all requiring notarization under penalties of perjury prior to contract award.