Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Department for the procurement of janitorial services. The county intends to recommend sole source procurement methodology under Florida Statutes 287.057(3)(c) for comprehensive janitorial services across Construction and Property Management Department facilities. The solicitation encompasses daytime porter operations, routine scheduled cleaning, floor maintenance, supplies distribution, and inventory management across approximately 50+ facilities totaling over 2 million square feet, including courthouse complexes, sheriff's office locations, detention centers, tax collector offices, emergency response facilities, animal services, museums, and administrative buildings organized into five regional service groups. Interested contractors must submit convincing technical data demonstrating their capability to meet or exceed stated requirements by the deadline specified in the notice. The initial contract term is 36 months from the award date with two optional 12-month renewal periods available at the county's discretion, and award will be made to the most qualified responsive bidder based on established evaluation criteria.

Contractors must meet minimum qualifications including five years of continuous business operation, local presence within 50 miles of Pinellas County, three customer references, financial capacity documentation, equipment inventory listing, E-Verify compliance, and background-cleared employees. The previous contract was awarded to High Sources Inc. under Contract Number 23-0230-ITB with a total contract value of $5,556,534.84 over three years, representing an annual estimated expenditure of $1,852,178.28. The county furnishes consumable items including toilet paper, paper towels, hand soap, and approved cleaning chemicals, while the contractor must provide all labor, supervision, equipment, materials, tools, and specialty products. Contractors must maintain comprehensive insurance coverage including General Liability with a $1,000,000 combined single limit and Workers' Compensation at statutory limits. All contractors must comply with mandatory affidavits including the Common Carrier Attestation, Foreign Countries of Concern Affidavit, and Human Trafficking Affidavit, with all documents required to be notarized prior to contract award. The contract is budgeted within the CPM Department Operating Budget with FY26 allocations of $2,598,160.00, though implementation will not affect the FY26 Adopted Budget and will require programming into the FY27 budget submission.