Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division, published on July 25, 2023. The notice announces Pinellas County's intention to procure janitorial services for Construction and Property Management Department facilities across 50+ county locations totaling over 2 million square feet through a sole source procurement method under Florida Statutes 287.057(3)(c). The solicitation encompasses comprehensive janitorial services including daytime porter operations, routine scheduled cleaning, floor maintenance, supplies distribution, and inventory management across regional service groups (Northwest, Northeast, Southeast, Midcounty, and Detention) organized by six distinct service levels with varying cleaning frequencies. The initial contract term is 36 months from the award date with two optional 12-month renewal periods available at the County's discretion. Contractors seeking to challenge the sole source designation must submit convincing technical data to the Pinellas County Purchasing Department by the specified deadline via OpenGov; responses will be evaluated to determine whether bona fide competition exists for this procurement.

The previous contract was awarded to High Sources Inc. under Contract Number 23-0230-ITB with a total value of $5,556,534.84 representing an annual expenditure of $1,852,178.28 over the three-year term. Contractors must meet minimum qualifications including five years of continuous business operation, local presence within 50 miles of Pinellas County, three customer references, financial capacity documentation, equipment inventory listings, E-Verify compliance, and background-cleared employees with required security clearances. Required insurance includes General Liability coverage with a $1,000,000 combined single limit and Workers' Compensation at statutory limits. The County furnishes consumable items including toilet paper, paper towels, hand soap, and approved cleaning chemicals, while the contractor must provide all labor, supervision, equipment, materials, tools, and specialty products for floor stripping and refinishing. Pricing submissions utilize unit costs and monthly rates through OpenGov, with annual price adjustments permitted up to the lesser of the Consumer Price Index or 5% upon request 90-120 days prior to each contract anniversary. All contractors must comply with mandatory affidavits including Common Carrier Attestation, Foreign Countries of Concern Affidavit, and Human Trafficking Affidavit, with notarization required prior to contract award.