Notice_of_Intent_to_Award.pdf

This is a Notice of Intent to Award issued by the City of Sanford Purchasing Division in Sanford, Florida, regarding IRFQ 25/26-302 for Museum Flat Roof Replacement services. The City of Sanford has selected Advanced Roofing Inc as the apparent successful bidder for a silicone roof coating system installation and replacement project at the Sanford Museum located at 520 E 1st Street, Sanford, Florida 32771. The comprehensive scope of work includes permitting and compliance, mobilization and site preparation, roof inspection and surface evaluation, pressure washing, substrate repairs, primer application, seam reinforcement, flashing and penetration sealing, and field coating application at a minimum rate of 1.5 gallons per 100 square feet. The solicitation was issued on January 26, 2026, with bid responses due by Thursday, February 12, 2026, at 2:00 P.M. local time. A mandatory site inspection was required, which prospective bidders were to schedule with Jerry Sullivan, Recreation Manager, at 407.688.5129 between 7:30 A.M. and 4:30 P.M., Monday through Thursday. The Notice of Intent to Award was issued on February 19, 2026, and project completion must occur no later than 60 days after purchase order issuance.

The solicitation required bidders to submit a lump sum price for all labor, materials, permits, equipment, transportation, tools, supervision, and any other items necessary to fully complete the project, with no specific award value or budget range provided in available documentation. Payment terms are net 30 days upon delivery and acceptance in accordance with the Prompt Payment Act, Section 218.70, Florida Statutes. Qualified contractors were required to possess a valid Florida State License, proof of insurance with minimum coverage limits, a completed W-9 form, business tax receipt license, and vendor registration confirmation. The successful bidder must provide a Non-Dollar-Limit labor and material warranty issued by the manufacturer and/or contractor and comply with all OSHA standards. The solicitation document does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. This Notice of Intent to Award is subject to final approval by the department and does not constitute formation of an agreement until a written agreement and/or purchase order containing terms and conditions acceptable to the City is executed.