Notice of Award Summary

This Notice of Award document pertains to the City of Sanford, located in Seminole County, Florida, for silicone roof coating system installation and replacement services at the Sanford Museum, 520 E 1st Street, Sanford, Florida 32771. The project scope encompasses permitting and compliance, mobilization and site preparation, roof inspection and surface evaluation, pressure washing, substrate repairs, primer application, seam reinforcement, flashing and penetration sealing, field coating application at a minimum rate of 1.5 gallons per 100 square feet, quality control and thickness verification, final inspection, and site cleanup. The Informal Request for Quote (IRFQ) was issued on January 26, 2026, with bid responses due by Thursday, February 12, 2026, at 2:00 P.M. local time. Prospective bidders were required to conduct a mandatory site inspection by scheduling an appointment with Jerry Sullivan, Recreation Manager, at 407.688.5129 between 7:30 A.M. and 4:30 P.M., Monday through Thursday, on a first-come, first-serve basis. Project completion must occur no later than 60 days after purchase order issuance, with project commencement updates required at approximately 30 days, 7 days, and 24 hours prior to work initiation. This is a one-time purchase agreement with no renewal options.

Bidders must submit a lump sum price covering all labor, materials, permits, equipment, transportation, tools, supervision, and any other items or services necessary to complete the project. All prices must remain firm for the initial term with no price adjustments permitted after the due date and time. Payment terms are net 30 days upon delivery and acceptance in accordance with the Prompt Payment Act, Section 218.70, Florida Statutes. The City of Sanford is exempt from sales tax under Certificate No. 85-8012621681C-8. No specific award value or budget range is provided in the documentation, and no set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors are identified. Qualified contractors must possess a valid Florida State License, proof of insurance with minimum coverage limits, a completed W-9 form, business tax receipt license, and vendor registration confirmation. The successful bidder must provide a Non-Dollar-Limit labor and material warranty issued by the manufacturer and/or contractor and comply with all OSHA standards. The City of Sanford reserves the right to reject any or all bids, waive technicalities, and award to the most responsive and responsible bidder in its best interest.