Solicitation_Submittal_Checklist.pdf
PDF 260 KB Posted
- Attached to
- Sanford Museum Flat Roof Replacement
- Solicitation number
- IRFQ 25/26-302
- Issued by
- Seminole County, Florida
About this file
This is a Bid Submittal Checklist document prepared by the City of Sanford, Florida Finance Department Procurement Division for an Informal Request for Quote (IRFQ 25/26-302) concerning Museum Flat Room Replacement roofing services at the Sanford Museum, located at 520 E 1st Street, Sanford, Florida. The project involves the installation of a silicone roof coating system requiring permitting, site preparation, roof inspection, pressure washing, substrate repairs, primer application, seam reinforcement, flashing and penetration sealing, and field coating application. The solicitation was issued on January 26, 2026, with responses due by Thursday, February 12, 2026, at 2:00 P.M. local time. A mandatory site inspection was required to be scheduled with Jerry Sullivan, Recreation Manager, at 407.688.5129 between 7:30 A.M. and 4:30 P.M., Monday through Thursday on a first-come, first-serve basis. Project completion must occur no later than 60 days after purchase order issuance.
The checklist documents fourteen bidders who submitted responses, with bid prices ranging from $24,882 (Advanced Roofing Inc) to $103,712.52 (Weatherproofing Technologies). All fifteen responding contractors substantially complied with required submittal attachments including addendum receipt acknowledgment, bid price schedule, insurance requirements, conflict of interest certification, Florida Public Entity Crime affidavit, non-segregated facilities certification, drug-free workplace affidavit, illegal alien workers affidavit, and ADA affidavit. One bidder, 1st Class Roofing Inc, noted pending litigation in the Disputes Disclosure Form. All bidders provided Certificate of Incorporation, New Vendor Pack documentation, and Sun Biz information. The City of Sanford is exempt from sales tax under Certificate No. 85-8012621681C-8, and payment terms are net 30 days upon delivery and acceptance in accordance with the Prompt Payment Act, Section 218.70, Florida Statutes, with no price adjustments permitted after the due date and time.
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Other files
| File | Type | Posted |
|---|---|---|
| Notice_of_Award.pdf | ||
| Notice_of_Intent_to_Award.pdf | ||
| Bid_Tabulation_2.pdf | ||
| IRFQ_25_26-302_Museum_Flat_Roof_Replacement_Solicitation.pdf |
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Text version
1 Rev. 10/2016
City of Sanford | Finance Department | Procurement Division 300 N. Park Avenue 2nd Floor Suite 236, Sanford, Florida 32771
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IRFQ 25/26-302
BID | PROPOSAL SUBMITTAL CHECKLIST Museum Flat Room Replacement
I T E M
Bidder | Proposer ►
1st Class Roofing, Inc 1815 Thornhill Rd
Suite 301S Auburndale, FL 33823
863.324.4043
Advanced Roofing Inc 200 Northstar Ct
Sanford, FL 32771 407.509.4190
Architectural Sheet Metal 1801 Premier Row Orlando, FL 32809
407.855.7183
CMM Roofing Inc 2231 72nd Terace E Sarasota, FL 34243
727.300.9792
Hamilton Roofing Inc 4000 Old Dixie Hwy Malabar, FL 32950
321.729.0548
Response Criteria ▼
Alex Eggers Admin1@1stclassroofing.com
Jason Carruth jasonc@advancedroofing.com
Michael Ojeda Michael.ojeda@asmfl.com
Connor Lees clees@cmmroofing.com
Virginia Barnard vbarnard@hamiltonroofinginc.com
Attachment “A” Addendum Receipt Ack (Required)
Yes Yes Yes Yes Yes
Attachment “B” Bid Price Schedule and Acceptance of Bid Terms and Conditions (Required)
Yes $25,880 Yes $24,882
Yes $51,650
Yes $34,888
Yes $44,675.76
Attachment “C” Security and Public Safety Yes Yes Yes Yes Yes
Attachment “D” Non-Collusion Affidavit Yes Yes Yes Yes Yes
Attachment “E” Conflict of Interest (Required)
Yes Yes Yes Yes Yes
Attachment “F” Florida Public Entity Crime (Required)
Yes Yes Yes Yes Yes
Attachment “G” Compliance with the Public Records Law Affidavit
Yes Yes Yes Yes Yes
Attachment “H” Receipt of Exempt Public Records
Yes Yes Yes Yes Yes
Attachment “I” Insurance Requirements (Required)
Yes Yes Yes Yes Yes
Attachment “J” Certification of NON- SEGREGATED Facilities Form
Yes Yes Yes Yes Yes
Attachment “K” Disputes Disclosure Form (Required)
Yes, Pending Litigation Yes Yes Yes Yes
Attachment “L” Drug Free Workplace Yes Yes Yes Yes Yes
Attachment “M” Non-Scrutinized Companies Yes Yes Yes Yes Yes
Attachment “N” Illegal Alien Workers Affidavit Yes Yes Yes Yes Yes
Attachment “O” E-Verify Compliance Affidavit (Reference)
Yes Yes Yes Yes Yes
Attachment “P” References (Required)
Yes Yes Yes Yes Yes mailto:Admin1@1stclassroofing.com mailto:jasonc@advancedroofing.com mailto:Michael.ojeda@asmfl.com mailto:clees@cmmroofing.com mailto:vbarnard@hamiltonroofinginc.com
2 Rev. 10/2016
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IRFQ 25/26-302
BID | PROPOSAL SUBMITTAL CHECKLIST Museum Flat Room Replacement
Attachment “Q” ADA Affidavit (Required)
Yes Yes Yes Yes Yes
Additional Information COI, Vendor Pack, Sun Biz COI, New Vendor Pack, Sun Biz
COI, New Vendor Pack, Sun Biz
COI, New Vendor Pack, Sun Biz
COI, New Vendor Pack, Sun Biz
1. Yes” means submitted in substantial form to meet the requirements of the Solicitation.
2. “No” means item not submitted or found by the review of the original unbound version of the response.
3. “Incomplete” means item was not submitted in substantial form to meet the requirements of the Solicitation.
4. “N/A” means not applicable under the requirements of this Solicitation.
3 Rev. 10/2016
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IRFQ 25/26-302
BID | PROPOSAL SUBMITTAL CHECKLIST Museum Flat Room Replacement
I T E
Jenkins Roofing Tampa Inc 2402 W Baker St
Plant City, FL 33563 813.321.3700
P&A Roofing and Sheet Metal Inc 4495 35th St
Orlando, FL 32811 407.747.1922
Precision Roofing Solutions PO Box 271450
Tampa, FL 33688 813.264.6262
Rooflab LLC 3840 Eau Gallie Blvd Melbourne, FL 32934
321.241.0081
RMS Orlando 1919 Ellman Street Orlando, FL 32804
407.245.7663
Karen Ruel karen@jenkinsroofingtampa.com Eugene Vazquez evazque@pa-roofing.com Tad Denny tdenny@prstampa.com Lisa Blankenship
Lisa@Rooflab.com Stephanie Wintle stephanie@rms-orlando.com Attachment “A” Addendum Receipt Ack
(Required) Yes Yes Yes Yes Yes
Attachment “B” Bid Price Schedule and Acceptance of Bid Terms and Conditions
Yes $38,800
Yes $45,000
Yes $34,000
Yes $27,850
Yes $37,000
Attachment “C” Security and Public Safety Yes Yes Yes Yes Yes
Attachment “D” Non-Collusion Affidavit Yes Yes Yes Yes Yes
Attachment “E” Conflict of Interest (Required)
Yes Yes Yes Yes Yes
Attachment “F” Florida Public Entity Crime (Required)
Yes Yes Yes Yes Yes
Attachment “G” Compliance with the Public Records Law Affidavit
Yes Yes Yes Yes Yes
Attachment “H” Receipt of Exempt Public Records
Yes Yes Yes Yes Yes
Attachment “I” Insurance Requirements (Required)
Yes Yes Yes Yes Yes
Attachment “J” Certification of NON- SEGREGATED Facilities Form
Yes Yes Yes Yes Yes
Attachment “K” Disputes Disclosure Form (Required)
Yes Yes Yes Yes Yes
Attachment “L” Drug Free Workplace Yes Yes Yes Yes Yes
Attachment “M” Non-Scrutinized Companies Yes Yes Yes Yes Yes
Attachment “N” Illegal Alien Workers Affidavit Yes Yes Yes Yes Yes
Attachment “O” E-Verify Compliance Affidavit (Reference)
Yes Yes Yes Yes Yes
Attachment “P” References (Required)
Yes Yes Yes Yes Yes
Attachment “Q” ADA Affidavit (Required)
Yes Yes Yes Yes Yes mailto:karen@jenkinsroofingtampa.com mailto:evazque@pa-roofing.com mailto:tdenny@prstampa.com mailto:Lisa@Rooflab.com mailto:stephanie@rms-orlando.com
4 Rev. 10/2016
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IRFQ 25/26-302
BID | PROPOSAL SUBMITTAL CHECKLIST Museum Flat Room Replacement
Additional Information COI, New Vendor Pack, Sun Biz COI, New Vendor Pack, Sun Biz COI, New Vendor Pack, Sun Biz
COI, New Vendor Pack, Sun Biz
COI, New Vendor Pack, Sun Biz
5. Yes” means submitted in substantial form to meet the requirements of the Solicitation.
6. “No” means item not submitted or found by the review of the original unbound version of the response.
7. “Incomplete” means item was not submitted in substantial form to meet the requirements of the Solicitation.
8. “N/A” means not applicable under the requirements of this Solicitation.
5 Rev. 10/2016
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IRFQ 25/26-302
BID | PROPOSAL SUBMITTAL CHECKLIST Museum Flat Room Replacement
I T E
Sun Coast Roofing Services 1919 N Dixie Freeway
New Smyrna Beach, FL 32168 386.423.0656
Tecta America Southeast 588 Monroe Road Sanford, FL 32771
407.330.9303
Weatherproofing Technologies 3735 Green Rd
Beachwood, OH 44122 407.375.0713
Xtreme Roofing & Construction 147 Parliament Loop
Suite 1001 Lake Mary, FL 32746
407.402.9590
Eric Johnsa e.johnsa@suncoastroofing.net
Tiffany Lebeda yvelazquez@tectaamerica.com
James McDonald twessels@tremcoinc.com
Matt Appeil Jr Mattjr.appell@xrcfi.com
Attachment “A” Addendum Receipt Ack
Yes Yes Yes Yes
Attachment “B” Bid Price Schedule and Acceptance of Bid Terms and Conditions
Yes $39,100
Yes $34,975
Yes $103,712.52
Yes $42,254.40
Attachment “C” Security and Public Safety Yes Yes Yes Yes
Attachment “D” Non-Collusion Affidavit Yes Yes Yes Yes
Attachment “E” Conflict of Interest (Required)
Yes Yes Yes Yes
Attachment “F” Florida Public Entity Crime (Required)
Yes Yes Yes Yes
Attachment “G” Compliance with the Public Records Law Affidavit
Yes Yes Yes Yes
Attachment “H” Receipt of Exempt Public Records
Yes Yes Yes Yes
Attachment “I” Insurance Requirements (Required)
Yes Yes Yes Yes
Attachment “J” Certification of NON- SEGREGATED Facilities Form
Yes Yes Yes Yes
Attachment “K” Disputes Disclosure Form (Required)
Yes Yes Yes Yes
Attachment “L” Drug Free Workplace Yes Yes Yes Yes
Attachment “M” Non-Scrutinized Companies Yes Yes Yes Yes
Attachment “N” Illegal Alien Workers Affidavit Yes Yes Yes Yes
Attachment “O” E-Verify Compliance Affidavit (Reference)
Yes Yes Yes Yes
Attachment “P” References (Required)
Yes Yes Yes Yes mailto:e.johnsa@suncoastroofing.net mailto:yvelazquez@tectaamerica.com mailto:twessels@tremcoinc.com mailto:Mattjr.appell@xrcfi.com
6 Rev. 10/2016
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IRFQ 25/26-302
BID | PROPOSAL SUBMITTAL CHECKLIST Museum Flat Room Replacement
Attachment “Q” ADA Affidavit (Required)
Yes Yes Yes Yes
Additional Information COI, New Vendor Pack, Sun Biz COI, New Vendor Pack, Sun Biz
COI, New Vendor Pack, Sun Biz COI, New Vendor Pack, Sun Biz
9. Yes” means submitted in substantial form to meet the requirements of the Solicitation.
10. “No” means item not submitted or found by the review of the original unbound version of the response.
11. “Incomplete” means item was not submitted in substantial form to meet the requirements of the Solicitation.
12. “N/A” means not applicable under the requirements of this Solicitation.
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