Notice_of_Intent_to_Award.pdf

This is a Notice of Intent to Award from the City of Sanford, Florida Purchasing Division for an Informal Request for Quote (IRFQ) 25/26-302 concerning Museum Flat Roof Replacement services. The City of Sanford issued the solicitation on January 26, 2026, with responses due by February 12, 2026, at 2:00 P.M. local time. The scope of work encompasses a comprehensive silicone roof coating system installation and replacement at the Sanford Museum located at 520 E 1st Street, Sanford, Florida 32771, including permitting and compliance, mobilization, roof inspection, pressure washing, substrate repairs, primer application, seam reinforcement, flashing and penetration sealing, field coating application at a minimum rate of 1.5 gallons per 100 square feet, quality control verification, final inspection, and site cleanup. A mandatory site inspection was required, to be scheduled with Jerry Sullivan, Recreation Manager, at 407.688.5129 between 7:30 A.M. and 4:30 P.M., Monday through Thursday, on a first-come, first-serve basis. Project completion must occur no later than 60 days after purchase order issuance, with project commencement updates required at approximately 30 days, 7 days, and 24 hours prior to work initiation. The City of Sanford has issued this Notice of Intent to Award on February 19, 2026, naming Advanced Roofing Inc as the apparent successful bidder, subject to final approval by the department.

No specific award value or budget range is disclosed in the available documentation; however, bidders were required to submit a lump sum price covering all labor, materials, permits, equipment, transportation, tools, supervision, and any other items necessary to complete the project. Payment terms are net 30 days upon delivery and acceptance in accordance with the Prompt Payment Act, Section 218.70, Florida Statutes. Qualified contractors must possess a valid Florida State License, proof of insurance with minimum coverage limits, a completed W-9 form, business tax receipt license, and vendor registration confirmation, and must provide a Non-Dollar-Limit labor and material warranty issued by the manufacturer and/or contractor. The solicitation document does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. The City of Sanford is exempt from sales tax under Certificate No. 85-8012621681C-8, and all prices must remain firm for the initial term of this one-time purchase agreement with no price adjustments permitted after the due date and time. This Notice of Intent to Award does not constitute formation of an agreement and is subject to the apparent successful bidder's acceptance, negotiation, and execution of an agreement with terms and conditions acceptable to the City.