Notice_of_Finalist_ITN-2024-3019.pdf

This document is a Notice of Finalist Firm issued by the School Board of Volusia County for Invitation to Negotiate (ITN-2024-3019) regarding District-Wide Multifunction Devices. The Evaluation Team has selected Toshiba Business Solutions to proceed with an equipment trial, which is tentatively scheduled to begin on Friday, October 25, 2024. The trial will be conducted on a pass/fail basis, with the goal of selecting a vendor to replace approximately 400 district-wide copiers with new multifunction devices.

The solicitation seeks comprehensive multifunction copier solutions with advanced technological capabilities, including LDAP authentication, color scanning, duplex printing, and compatibility with PaperCut MF educational printing management software. Key requirements include user authentication via HID proximity badges, scanning to email and network folders, full-featured drivers for multiple platforms, and options for 35-40 PPM and 60-65 PPM models. The contract is anticipated to have a three-year initial term with potential for one additional three-year renewal, with an estimated annual expenditure of approximately $585,000. Evaluation criteria include technical requirements, software integration, service and support, implementation plan, cost, and sustainability considerations.