Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to a competitive Request for Proposals (RFP 26-0234-RFP) issued by Pinellas County, Florida for comprehensive janitorial services across Construction and Property Management Department facilities. The solicitation seeks qualified contractors to provide all management, supervision, labor, materials, supplies, and equipment necessary to deliver janitorial services to approximately 50+ facilities totaling over 2 million square feet, including courthouse complexes, sheriff's office locations, detention centers, tax collector offices, emergency response facilities, animal services, museums, and administrative buildings organized into five regional service groups. Services encompass daytime porter operations, routine scheduled cleaning, floor maintenance, supplies distribution, and inventory management across six distinct service levels (A through F) with cleaning frequencies ranging from daily to semi-annual depending on facility type and traffic volume. Proposals are due on March 17, 2026, at 3:00 p.m., with a question submission deadline of March 12, 2026, at 2:00 p.m.; no site visits or pre-conference meetings are scheduled. The initial contract term is 36 months from the award date with two optional 12-month renewal periods available at the County's discretion.

Pricing will be submitted through the OpenGov electronic platform using unit costs and monthly rates, with annual price adjustments permitted up to the lesser of the Consumer Price Index or 5% upon request 90-120 days prior to each contract anniversary. The previous contract was awarded to High Sources Inc. under Contract Number 23-0230-ITB with a total contract value of $5,556,534.84, representing an annual estimated expenditure of $1,852,178.28. Required contractor qualifications include a minimum of five years in continuous business, local presence within 50 miles of Pinellas County, a minimum of three customer references, financial capacity documentation, equipment inventory listing, E-Verify compliance, and background-cleared employees with required security clearances. The County furnishes consumable items including toilet paper, paper towels, hand soap, and all approved cleaning chemicals, while the contractor must provide all labor, supervision, equipment, materials, tools, and specialty products. The contract is budgeted within the CPM Department Operating Budget with FY26 allocations of $2,598,160.00 and will require programming into CPM's FY27 budget submission. Award will be made to the most qualified responsive bidder based on established evaluation criteria, and contractors must maintain comprehensive insurance coverage including General Liability with a $1,000,000 combined single limit and Workers' Compensation at statutory limits.