Non-Competitive Oversight Committee Justification Form and Janitorial Services RFP Summary

This Non-Competitive Oversight Committee Justification Form relates to Pinellas County, Florida's competitive Request for Proposals (RFP 26-0234-RFP) for comprehensive janitorial services supporting the Construction and Property Management Department's facilities throughout the county and related jurisdictions. The solicitation seeks qualified contractors to provide all labor, supervision, management, materials, supplies, and equipment necessary to deliver janitorial services across more than 50 facilities totaling over 2 million square feet, including courthouse complexes, sheriff's offices, detention centers, tax collector offices, emergency response facilities, animal services, museums, and administrative buildings organized into five regional service groups. Services encompass daytime porter operations, routine scheduled cleaning, floor maintenance, supplies distribution, and inventory management with six distinct service levels (A through F) specifying cleaning frequencies from daily to semi-annual based on facility type and traffic volume. Proposals are due March 17, 2026, at 3:00 p.m., with a question submission deadline of March 12, 2026, at 2:00 p.m.; no site visits or pre-conference meetings are scheduled. The initial contract term is 36 months from the award date with two optional 12-month renewal periods available at the County's discretion.

Required contractor qualifications include a minimum of five years in continuous business, local presence within 50 miles of Pinellas County, a minimum of three customer references, financial capacity documentation, equipment inventory listing, E-Verify compliance, and background-cleared employees with required security clearances. The previous contract was awarded to High Sources Inc. under Contract Number 23-0230-ITB with a total contract value of $5,556,534.84, representing an annual estimated expenditure of $1,852,178.28 over the three-year term. Pricing for this solicitation will be submitted through the OpenGov electronic platform using unit costs and monthly rates, with annual price adjustments permitted up to the lesser of the Consumer Price Index or 5% upon request 90-120 days prior to each contract anniversary. The County furnishes consumable items including toilet paper, paper towels, hand soap, and approved cleaning chemicals, while the contractor must provide all labor, supervision, equipment, materials, tools, and specialty products for floor stripping and refinishing. The contract is budgeted within the CPM Department Operating Budget with FY26 allocations of $2,598,160.00 for other contractual services and operating supplies, and will be programmed into CPM's FY27 budget submission. All contractors must comply with mandatory affidavits and attestations including the Common Carrier Attestation, Foreign Countries of Concern Affidavit, and Human Trafficking Affidavit.