Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form for Pinellas County, Florida's janitorial services procurement. The form pertains to a competitive Request for Proposals (RFP 26-0234-RFP) for comprehensive janitorial services across Construction and Property Management Department facilities. The solicitation encompasses management, supervision, labor, materials, supplies, and equipment for daytime porter operations, routine scheduled cleaning, floor maintenance, and inventory management across approximately 50+ facilities totaling over 2 million square feet, including courthouse complexes, sheriff's office locations, detention centers, tax collector offices, and administrative buildings organized into five regional service groups. Services are categorized into six distinct service levels (A through F) with cleaning frequencies ranging from daily to semi-annual based on facility type and traffic volume. The initial contract term is 36 months from award with two optional 12-month renewal periods. Proposals are due March 17, 2026, at 3:00 p.m., with a question submission deadline of March 12, 2026, at 2:00 p.m. No site visits or pre-conference meetings are scheduled. Award will be made to the most qualified responsive bidder based on established evaluation criteria.

The previous contract was awarded to High Sources Inc. under Contract Number 23-0230-ITB with a total value of $5,556,534.84 for a three-year term. The County furnishes consumable items including toilet paper, paper towels, hand soap, and approved cleaning chemicals, while the contractor must provide all labor, supervision, equipment, materials, tools, and specialty products. Contractors must maintain General Liability insurance with a $1,000,000 combined single limit and Workers' Compensation at statutory limits. Required qualifications include a minimum of five years continuous business, local presence within 50 miles of Pinellas County, three customer references, and E-Verify compliance. Pricing is submitted through the OpenGov electronic platform using unit costs and monthly rates, with annual price adjustments permitted up to the lesser of the Consumer Price Index or 5%. The contract is budgeted within the CPM Department Operating Budget with FY26 allocations of $2,598,160.00, and will require programming into the CPM FY27 budget submission due to its September 30, 2026, implementation date. The procurement does not specify set-aside designations or restrictions limiting response by disadvantaged enterprises.