Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to Pinellas County, Florida's competitive Request for Proposals (RFP 26-0234-RFP) for comprehensive janitorial services across Construction and Property Management Department facilities. The solicitation seeks qualified contractors to provide all management, supervision, labor, materials, supplies, and equipment necessary to deliver janitorial services across approximately 50+ facilities totaling over 2 million square feet, including courthouse complexes, sheriff's office locations, detention centers, tax collector offices, emergency response facilities, animal services, museums, and administrative buildings organized into five regional service groups. Services encompass daytime porter operations, routine scheduled cleaning, floor maintenance, supplies distribution, and inventory management with six distinct service levels (A through F) specifying cleaning frequencies ranging from daily to semi-annual. The Service Level Matrix establishes detailed performance standards covering general office areas, conference rooms, restrooms, fitness centers, kitchens, lobbies, corridors, stairways, elevators, sensitive equipment areas, and detention facilities. Proposals are due on March 17, 2026, at 3:00 p.m., with a question submission deadline of March 12, 2026, at 2:00 p.m.; no site visits or pre-conference meetings are scheduled. The initial contract term is 36 months from the award date with two optional 12-month renewal periods available at the County's discretion.

Required contractor qualifications include a minimum of five years in continuous business, local presence within 50 miles of Pinellas County, a minimum of three customer references, financial capacity documentation, equipment inventory listing, E-Verify compliance, and background-cleared employees with required security clearances. The incumbent contractor, High Sources Inc., held Contract Number 23-0230-ITB with a total contract value of $5,556,534.84, representing an annual estimated expenditure of $1,852,178.28 over a three-year term from September 30, 2026, through September 30, 2029. Pricing shall be submitted through the OpenGov electronic platform using unit costs and monthly rates, with annual price adjustments permitted up to the lesser of the Consumer Price Index or 5% upon request 90-120 days prior to each contract anniversary. The County furnishes consumable items including toilet paper, paper towels, hand soap, and all approved cleaning chemicals, while the contractor must provide all labor, supervision, equipment, materials, tools, and specialty products for floor stripping and refinishing. The contract is budgeted within the CPM Department Operating Budget with FY26 allocations of $2,598,160.00 and will require programming into CPM's FY27 budget submission. Contractors must maintain comprehensive insurance coverage including General Liability with a $1,000,000 combined single limit and Workers' Compensation at statutory limits, and must comply with mandatory affidavits and attestations including Common Carrier Attestation, Foreign Countries of Concern Affidavit, and Human Trafficking Affidavit.