Section_L_RFP_Final_Rev_D.pdf

NNJ16591116R SECTION L

CARGO MISSION CONTRACT 3

L-1

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer

(CO) will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/ http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

(End of provision)

NOTICE: The following contract provisions pertinent to this section are hereby incorporated by reference:

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

PROVISION

NUMBER

DATE TITLE

52.204-7 JUL 2013 System for Award Management

52.204-16 JUL 2015 Commercial and Government Entity Code Reporting

52.214-34 APR 1991 Submission of Offers in the English Language

52.214-35 APR 1991 Submission of Offers in U.S. Currency

52.215-1 JAN 2004 Instructions to Offerors – Competitive Acquisition

52.215-16 JUN 2003 Facilities Capital Cost of Money

52.215-22 OCT 2009

Limitations on Pass-Through Charges – Identification of

Subcontract Effort

52.222-24 FEB 1999

Preaward On-site Equal Opportunity Charges—

Identification of Subcontract Effort

52.222-46 FEB 1993 Evaluation of Compensation for Professional Employees

52.222-56 MAR 2015

Certification Regarding Trafficking in Persons

Compliance Plan

52.237-1 APR 1984 Site Visit

52.237-10 MAR 2015 Identification of Uncompensated Overtime http://www.acquisition.gov/far/ http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm

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II. NASA FAR SUPPLEMENT (48 CFR CHAPTER 18) PROVISIONS

Provision Number Date Title

1852.227-71 APR 2015 Requests for Waiver of Rights to Inventions

1852.227-84 APR 2015 Patent Rights Clauses

1852.228-80 SEP 2000 Insurance – Immunity From Tort Liability

1852.233-70 DEC 2015 Protests to NASA

L.2 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA OR DATA

OTHER THAN COST OR PRICING DATA (OCT 2010) – ALT. IV (OCT 2010)

(a) Submission of certified cost or pricing data is not required.

(b) Provide data described below: See Provision L.18, Volume III – Cost and Price Proposal

L.3 NFS 1852.215-81 PROPOSAL PAGE LIMITATIONS (APR 2015)

(a) The following page limitations are established for each portion of the proposal submitted in response to this solicitation.

Refer to Section L.16.2, PROPOSAL ARRANGEMENT, PAGE LIMITATIONS, COPIES, AND DUE DATES for provisions on page limitations.

Note: Offerors are highly encouraged to provide only the relevant information necessary to understand their proposal. Filling the page count with extraneous and/or repetitive information is highly discouraged.

(b) A page is defined as one side of a sheet, 8 1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type. Foldouts count as an equivalent number of

8 1/2" x 11" pages. The metric standard format most closely approximating the described standard 8 1/2" x 11" size may also be used.

(c) In addition, the Cost section of your proposal is not page limited, nor is 12 point type required (though the Offeror should ensure readability). However, this section is to be strictly limited to cost and price information. Information that can be construed as belonging in one of the other sections of the proposal will be so construed and counted against that section's page limitation.

(d) If final revisions are requested, separate page limitations will be specified in the

Government's request for that submission.

(e) Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror.

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L.4 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Single Award, Cost Plus Award Fee (CPAF) contract on ISS Core work and Orion Core work Option, and an Indefinite-Delivery, Indefinite Quantity (IDIQ) component resulting from this solicitation. The phase-in effort will be Firm Fixed Price (FFP).

L.5 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the

Government Accountability Office (GAO), shall be served on the Contracting Officer

(addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Hand Carried Call

David Wilson at (281) 483-3385

U.S. Mail

NASA Johnson Space Center

Solicitation: NNJ16591116R

Attn: BG/David J. Wilson

2101 NASA Parkway

Houston, TX 77058

Phone: 281-483-3385

E-Mail js-cmc3@mail.nasa.gov

Subject: Solicitation NNJ16591116R

Attn: David J. Wilson

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

L.6 FAR 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any NASA FAR Supplement Regulation (48 CFR Chapter

L-4

18) provision with an authorized deviation is indicated by the addition of

"(DEVIATION)" after the name of the regulation.

L.7 NFS 1852.215-77 PRE-PROPOSAL CONFERENCE (APR 2015)

(a) A preproposal/pre-bid conference was held as indicated below:

Date: January 31, 2017

Time: 9:00am – 10:30am

Location: Electronic Meeting / Teleconference

For additional information regarding the Conference and cost and pricing briefing, please reference the CMC3 Pre-Proposal Conference Notification on https://www.fbo.gov/.

Site tours and Prime One-on-One meetings were held on November 9, 2016, and

November 10, 2016, respectively.

(b) Participation in the preproposal/pre-bid conference is recommended; however, participation is neither required nor a prerequisite for proposal/bid submission and will not be considered in the evaluation.

(c) Offerors, individuals, or interested parties who plan to participate in preproposal/pre-bid conference must provide the Contracting Officer in writing, at a minimum, full name of the attendee(s), identification of nationality (U.S. or specify other nation citizenship), Lawful Permanent Resident Numbers in the case of foreign nationals, affiliation and full office address/phone number. Center-specific security requirements for this preproposal/pre-bid conference will be given to a company representative prior to the conference or will be identified in this solicitation as follows: (See Pre-Proposal

Conference Notification on https://www.fbo.gov/). Examples of specific identification information which may be required include state driver’s license and social security number. Except for foreign nationals, the identification information must be provided at least (see Pre-Proposal Conference Notification on https://www.fbo.gov/) working days in advance of the conference. This information shall be provided at least (see Pre-

Proposal Conference Notification on https://www.fbo.gov/) working days in advance of the conference for foreign nationals due to the longer badging and clearance processing time required. However, the Center reserves the right to determine foreign nationals may not be allowed on the Government site.* The Government is not responsible for

Offerors’ inability to obtain clearance within sufficient time to attend the conference.

Due to space limitations, representation of any potential Offeror may not exceed (see

Pre-Proposal Conference Notification on https://www.fbo.gov/) company representatives/persons per Offeror. Any “lobbying firm or lobbyist” as defined in 2

U.S.C. 1602(9) and (10), or any Offeror represented by a lobbyist under the Lobbying

Disclosure Act of 1995 shall be specifically identified.

https://www.fbo.gov/ https://www.fbo.gov/ https://www.fbo.gov/

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(d) Visitors on NASA Centers are allowed to possess and use photographic equipment

(including camera cell phones) and related materials EXCEPT IN CONTROLLED

AREAS**. Anyone desiring to use camera equipment during the conference should contact the Contracting Officer to determine if the site(s) to be visited is a controlled area.

(e) The Government will respond to questions regarding this procurement provided such questions have been received at least five (5) working days prior to the conference.***

Other questions will be answered at the conference or in writing at a later time. All questions, together with the Government’s response, will be transmitted to all solicitation recipients via the government-wide point of entry (GPE). In addition, conference materials distributed at the preproposal/pre-bid conference will be made available to all potential Offerors via the GPE using the NAIS Electronic Posting

System.****

[NOTES: * Foreign nationals will not be allowed on the Government site. ** All areas being toured are Controlled Areas. *** All questions asked before or during the Pre-

Proposal Conference and during tours will be answered in writing at a later time and posted to the GPE. ****The current GPE is FBO.gov.]

L.8 NFS 1852.231-71 DETERMINATION OF COMPENSATION REASONABLENESS

(APR 2015)

(a) The proposal shall include a total compensation plan. This plan shall address all proposed labor categories, including those personnel subject to union agreements, the

Service Contract Act, and those exempt from both of the above. The total compensation plan shall include the salaries/wages, fringe benefits and leave programs proposed for each of these categories of labor. The plan also shall include a discussion of the consistency of the plan among the categories of labor being proposed. Differences between benefits offered professional and non-professional employees shall be highlighted. The requirements of this plan may be combined with that required by the clause at FAR 52.222-46, "Evaluation of Compensation for Professional Employees."

(b) The Offeror shall provide written support to demonstrate that its proposed compensation is reasonable.

(c) The Offeror shall include the rationale for any conformance procedures used or those

Service Contract Act employees proposed that do not fall within the scope of any classification listed in the applicable wage determination.

(d) The Offeror shall require all service subcontractors provide, as part of their proposal, the information identified in (a) through (c) of this provision for cost reimbursement or non-competitive fixed-price type subcontracts having a total potential value expected to http://www.arnet.gov/far/current/html/52_222.html#1046973

L-6 exceed the threshold for requiring certified cost or pricing data as set forth in FAR

15.403-4.

L.9 NFS 1852.245-80 GOVERNMENT PROPERTY MANAGEMENT INFORMATION

(JAN 2011)

(a) The offeror shall identify the industry leading or voluntary consensus standards, and/or the industry leading practices, that it intends to employ for the management of

Government property under any contract awarded from this solicitation.

(b) The offeror shall provide the date of its last Government property control system analysis along with its overall status, a summary of findings and recommendations, the status of any recommended corrective actions, the name of the Government activity that performed the analysis, and the latest available contact information for that activity.

(c) The offeror shall identify any property it intends to use in performance of this contract from the list of available Government property in the provision at 1852.245-81, List of

Available Government Property.

(d) The offeror shall identify all Government property in its possession, provided under other Government contracts that it intends to use in the performance of this contract. The offeror shall also identify: The contract that provided the property, the responsible

Contracting Officer, the dates during which the property will be available for use

(including the first, last, and all intervening months), and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent, the amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges (June 2007), and the contact information for the responsible Government Contracting Officer. The offeror shall provide proof that such use was authorized by the responsible Contracting

Officer.

(e) The offeror shall disclose cost accounting practices that allow for direct charging of commercially available equipment, when commercially available equipment is to be used in performance of the contract and the equipment is not a deliverable.

(f) The offeror shall identify, in list form, any equipment that it intends to acquire and directly charge to the Government under this contract. The list shall include a description, manufacturer, model number (when available), quantity required, and estimated unit cost. Equipment approved as part of the award need not be requested under NFS clause 1852.245-70, L-7

(g) The offeror shall disclose its intention to acquire any parts, supplies, materials or equipment, to fabricate an item of equipment for use under any contract resulting from this solicitation when that item of equipment:

Will be titled to the government under the provisions of the contract; is not included as a contract deliverable; and the Contractor intends to charge the costs of materials directly to the contract. The disclosure shall identify the end item or system and shall include all descriptive information, identification numbers (when available), quantities required and estimated costs.

(h) Existing Government property may be reviewed at the following locations, dates, and times: [Enter the appropriate information]

Note: Information required in this clause shall be submitted as a separate tab after the Property

Management Plan (if the plan is required with the submittal) or in the Management Volume, unless stated otherwise in this RFP.

L.10 NFS 1852.245-81 LIST OF AVAILABLE GOVERNMENT PROPERTY (JAN 2011)

(a) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245-1, Government Property, included in this solicitation.

The Offeror shall notify the Government, as part of its proposal, of its intention to use or not use the property. See attachment J-11 Core Government Furnished Property List.

(b) The Government will make the following Government property available for use in performance of the contract resulting from this solicitation, on a no-charge-for-use basis in accordance with FAR 52.245-2, Government Property Installation Operation

Services, as included in this solicitation. The Offeror shall notify the Government of its intention to use or not use the property.

(c) The selected Contractor will be responsible for costs associated with transportation, and installation of the property listed in this provision.

L.11 JPI 52.215-109 PROPOSAL MARKING AND DELIVERY (AUG 2012)

(a) Methods of Proposal Delivery

Proposals shall be delivered to the designated proposal receiving office by one of the following methods:

U.S. Postal Service

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Commercial Delivery Service

Delivery by company employee or other individual agent

Regardless of the method of delivery chosen, the Offeror is responsible for delivery of the proposal to the designated receiving office no later than the date and time stated on the Standard Form 33.

(b) External Marking of Proposal Package(s)

All proposal packages must be closed, sealed, and marked in large letters “PROPOSAL

– DELIVER UNOPENED”. Proposal packages must include the solicitation number, the contract specialist’s name, mail code/stop, and the Offeror’s name and address clearly marked on the outside of the package.

The Offeror shall include a notice on the cover of the proposal package as follows:

“NOTICE: THIS PROPOSAL MUST BE DELIVERED TO THE SPECIFIED

ADDRESS NO LATER THAN (OFFEROR—ENTER DATE AND TIME).”

(c) Delivery Address

Proposals must be delivered to:

NASA Johnson Space Center

Attention: BG/David James Wilson

Central Receiving, Building 420

2101 NASA Parkway

Houston, TX 77058-3696

JSC Central Receiving can only be accessed through JSC Gate 4, which is located off

Space Center Boulevard. The Offeror is strongly encouraged to notify the Contracting

Officer one day in advance of the proposal submission. Proposals will be considered to be timely if the proposal package arrives in Building 420 by the due date and time*.

[Note: *For the purposes of proposal delivery, the proposal package is considered to have

“arrived” only after it has been time stamped in Building 420. Please allow ample time to process your package at Building 420.]

L.12 AVAILABILITY OF SPECIFICATIONS

(a) For the purpose of this RFP, the Technical Reference Library (TRL) contains the official versions of applicable and reference documentation. No other version of the documentation should be used.

(b) Technical documentation which is incorporated directly by reference in this solicitation

L-9 may be obtained from the Cargo Mission Contract 3 (CMC3) TRL which is available online at the following url:

http://procurement.jsc.nasa.gov/cmc3/

(c) In order to obtain a User-ID and password to access the documents above, please e-mail the following information to the Contract Officer at js-cmc3@mail.nasa.gov :

• Request for access to the TRL

• Requestor’s Name

• Full Company Name

• Company Address

• Company Security Point of Contact

• Phone Number

• Foreign Company (Yes/No)

• Commercial and Government Entity (CAGE) Code

(d) All copy-righted technical documentation which is incorporated directly by reference in this solicitation cannot be placed on the CMC3 TRL. If the Offeror desires to have these copy-righted documents to prepare their proposal they must be obtained, at the bidder's expense, from the organization that develops, establishes and/or publishes those documents.

(e) Upon request, the Contracting Officer will furnish to the Offeror NASA technical documents (Federal, Military, NASA, other Government Standards and Specifications, and technical documentation) not incorporated by reference.

Requests should be made on or before February 20, 2017, at 4:00 p.m. Houston, TX, local time to:

Name: David J. Wilson, Mail Code: BG

E-mail: js-cmc3@mail.nasa.gov

Address: NASA Johnson Space Center

2101 NASA Parkway

Houston, TX 77058-3696

The request should identify the solicitation number and the specification requested by date, title, and number, as cited in the solicitation. Any information that is requested and subsequently provided by the CO will be posted to the CMC3 TRL.

L.13 COMMUNICATIONS REGARDING THIS SOLICITATION

Any communications in reference to this solicitation shall cite the solicitation number and be directed to the following Government representative:

http://procurement.jsc.nasa.gov/cmc3/ mailto:js-cmc3@mail.nasa.gov

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Name: David J. Wilson – Contracting Officer

Phone: 281-483-3385

Email: js-cmc3@mail.nasa.gov

Address: Lyndon B. Johnson Space Center, mailcode: BG

2101 NASA Parkway, Houston, TX 77058

QUESTIONS REGARDING THIS SOLICITATION MUST BE PRESENTED IN

WRITING and shall be submitted electronically to the above e-mail addresses by February

28, 2017 in order that answers may be obtained and disseminated in a timely manner, since it is not expected that a proposal submission date will be extended. Oral communications are not acceptable in response to this solicitation. Questions shall not be directed to the technical activity personnel.

L.14 OFFEROR ACCEPTANCE PERIOD

Proposals submitted in response to this solicitation shall remain firm for at least

365 calendar days after the date specified for receipt by the Government. This shall be captured on the SF30.

L.15 PERIOD COVERED BY PROCUREMENT

This solicitation covers a period of a 89-day Phase-In, and a 6 ½ year period of performance for both the ISS Core work and Orion Core work Option, if exercised, which includes a 2-year base period, one 2-year option period, one 1 ½-year option period and one 1-year option period.

For contracting purposes:

Anticipated Dates Duration Contractual Coverage

01/02/18 – 03/31/18 89 Days Phase-In

04/01/18 – 03/31/20 2 Years Base Period

04/01/20 – 03/31/22 2 Years Option 1

04/01/22 – 09/30/23 1.5 Years Option 2

10/01/23 – 09/30/24 1 Year Option 3

The option periods identified above will be exercised only if the requirements of FAR

17.207(c), Exercise of Options, have first been met. The Government is not obligated to exercise any option if it determines for any reason that doing so is not in its best interest.

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L.16 INSTRUCTIONS TO OFFERORS FOR A SOURCE EVALUATION BOARD (SEB)

This section provides detailed instructions to Offerors to be used in the preparation of proposals. It is organized as follows:

L.16.1 INTRODUCTION

L.16.2 PROPOSAL ARRANGEMENT, PAGE LIMITATIONS, COPIES, AND DUE

DATES

L.16.3 VOLUME I – MISSION SUITABILITY

L.17 VOLUME II – PAST PERFORMANCE

L.18 VOLUME III – COST/PRICE PROPOSAL

L.19 VOLUME IV – RESPONSIBILITY CONSIDERATIONS

L.20 VOLUME V – MODEL CONTRACT

L.16.1 INTRODUCTION

This acquisition is being conducted as a competitive full and open competition. In providing these instructions, the Government’s intention is to solicit information that will permit a competitive evaluation of the Offeror’s proposal. The information solicited will demonstrate the Offeror’s competence and capability to successfully complete the requirements specified in the CMC3 Statement of Work (SOW).

Generally, the proposal shall:

(a) Demonstrate understanding of the overall and specific requirements of the proposed Contract; convey the company’s capabilities for transforming understanding into accomplishment; provide in detail, the plans and methods for so doing; and provide, as requested below, the cost/price associated with so doing.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and substantiation of all information. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

(c) Elaborate brochures or documentation, detailed artwork, or other superfluous embellishments are unnecessary and are not desired, unless specifically requested in a scenario response.

(d) Offerors are requested to provide information responsive to the items set forth below. This information is considered essential for the Government to conduct a fair and uniform evaluation of proposals in accordance with the evaluation factors and subfactors provided in Section M.

(e) The instructions in this part of Section L are directly related to the evaluation factors set forth in Section M.

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Table L-1 Cross Reference from Section L to Section M

Title Section ID Title Section ID

Mission Suitability (MS)

Factor - Volume I L.16.3 MS Factor – Volume I M.3

Management Approach

(MA) – MS Subfactor 1 L.16.3.1 MA - MS Subfactor 1 M.3.1

MA1. Overall Management

Approach

L.16.3.1, MA1

MA1. Overall Management

Approach

M.3.1, MA1

MA2. Total Compensation

Plan

L.16.3.1, MA2

MA2. Total Compensation

Plan

M.3.1, MA2

MA3. Contract Phase-In

Approach

L.16.3.1, MA3

MA3. Contract Phase-In

Approach

M.3.1, MA3

MA4. Key Personnel

Approach

L.16.3.1, MA4

MA4. Key Personnel

Approach

M.3.1, MA4

Technical Approach (TA) -

MS Subfactor 2 L.16.3.2 TA - MS Subfactor 2 M.3.2

TA1. Specific Technical

Understanding and

Resources

L.16.3.2, TA1

TA1. Specific Technical

Understanding and

Resources

M.3.2, TA1

Safety and Health Approach

– MS Subfactor 3 L.16.3.3

Safety and Health

Approach – MS Subfactor

M.3.3

Small Business Utilization

(SBU) MS – Subfactor 4 L.16.3.4

Small Business Utilization

(SBU) – MS Subfactor 4 M.3.4

SBU1. Small Business

Subcontracting

L.16.3.4, SBU1

SBU1. Small Business

Subcontracting

M.3.4, SBU1

SBU2. Commitment to the

Small Business Program

L.16.3.4, SBU2

SBU2. Commitment to the

Small Business Program

M.3.4, SBU2

Past Performance Factor

– Volume II L.17

Past Performance Factor

– Volume II M.4

Cost and Price Factor –

Volume III L.18

Cost and Price Factor –

Volume III M.5

Responsibility

Considerations – Volume

IV

L.19 Responsibility

Considerations – Volume

IV

M.6

Model Contract – Volume

V L.20

Model Contract –

Volume V M.7

L.16.2 PROPOSAL ARRANGEMENT, PAGE LIMITATIONS, COPIES, AND DUE

DATES

(a) The entire proposal is due by April 10, 2017, at 4:00 p.m. local time. Proposal

VOLUME II – PAST PERFORMANCE (including Attachment L-4, Past Performance

Questionnaire), and the Cognizant Federal Agency and Audit Office Template

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(CFAOT) of VOLUME III – COST/PRICE PROPOSAL, are requested on March 20, 2017, at 4:00 p.m. local time, but not officially due until the proposal submittal date.

The last version of the proposals submitted on time will be evaluated. The delivery location is specified in Section L.11, PROPOSAL MARKING AND DELIVERY. If

Subcontractors have already submitted sealed packages to the Prime with the original proposal submittal date of March 30, 2017, on their proposal deliverables, said

Subcontractor must provide an additional letter to the Government stating that there are no changes from their original submittal to the prime and their rates remain valid for 365 days from proposal submission at April 10, 2017.

(b) Offerors shall arrange their proposal as set forth below in Tables L-2a through L-

2e. Proposal sections excluded from the page limit shall be placed at the end of each volume. A single acronym list shall be provided that covers all proposal volumes. The acronym list shall be included at the end of Volume I. Mission

Suitability is page limited to 210 total pages as noted in Table L-2a. Past

Performance is limited as described in Table L-2b.

Information previously submitted, if any, will not be considered unless it is resubmitted as part of the proposal; it must not be incorporated by reference.

Offerors must not assume that the Source Evaluation Board (SEB) is aware of their company’s abilities, capabilities, plans, facilities, organization or any other pertinent fact that is important to the accomplishment of the work.

Table L-2a: Proposal Volumes and Page Limitations, Volume I

Volume No. Title Page Limit Hard

Copy

Electronic

Copy Format

I Mission Suitability 210 2 2

Sub-factor 1

MA1 Management Approach

- DRD-CMC-PM-01

- Organizational structure

- WBS and Dictionary

- (DRD-CMC-PC-02)

- Team Arrangements

MA2 Total Compensation Plan

- DRD-CMC-PR-03

MA3 Phase-In Approach

MA4 Key Personnel

MA1, MA3

and MA4

Included in

210; MA2

Page Limit

20 per team member submitting this (not included in

210)

MS Word

Sub-factor 2

Technical Approach

- Specific Technical Understanding and

Resources

Included in

210 (BOE

templates are not

Sub-factor 3

Safety and Health Approach

- DRD CMC-SA-02

No page

Limit (not

Sub-factor 4

Small Business Utilization Approach

- DRD CMC-PR-06

- SBU1 Small Business Subcontracting

No Page

Limit (not

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- SBU2 Commitment to Small

Business Program

Table L-2b: Proposal Volumes and Page Limitations

Volume II

Volume

No.

Title Page Limit

Hard

Copy CD-Rom Format

II Past Performance (PP) 26 2 2

Past Performance Description 25 MS Word

Introductory Material 1 MS Word

Past Performance Environmental and Safety Data, Insurance

Information, PP Attachments L-4 and L-5, Small Business

Participation Statements, and

Organizational Chart

No Page

Limit (not

26)

MS Word or

Native Format

Past Performance Information

(Matrix)

No Page

Limit (not included in

26)

MS Excel

Table L-2c: Proposal Volumes and Page Limitations Volume III

Title Page Limit

Hard

Copy CD-Rom Format

III Cost/Price No Page

Limit See below 2

Cost Narrative 2 MS Word

Templates None MS Excel

Table L-2d: Proposal Volumes and Page Limitations Volume IV

Title Page Limit

Hard

Copy CD-Rom Format

IV Responsibility Considerations No Page

Limit 2 2 MS Word

Organizational Conflict of Interest

(OCI) Information

Business System Adequacy

- Narrative

- Pre-Award Survey of

Prospective Contractor

Accounting System Checklist (L-

7, if required)

Table L-2e: Proposal Volumes and Page Limitations Volume V

Title Page Limit

Hard

Copy CD-Rom Format

V Model Contract No Page

Limit 2 2 MS Word

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Offerors shall submit the entire model contract, not just those pages which contained Offeror fill-ins. This includes a signed

SF33, completed Model Contract:

Sections A-J, with all fill-ins completed, and Section K, Representations and

Certifications, with all Offeror fill-ins completed

(c) The proposal text shall be printed on non-glossy white 8 ½ x 11-inch paper.

The metric standard format most closely approximating the described standard 8

½ x 11-inch size may also be used. Volumes shall be separately bound in 3-ring binders that permit the volume to lie flat when open. For hardcopies, multiple volumes may be submitted in the same binder, if each volume is tabbed and labeled. Staples shall not be used. A cover sheet shall be included on each binder, clearly marked with date of offer, volume number, title, copy number, solicitation number and the Offeror name. The same identifying data should be placed on the spine of each binder. Information shall not be incorporated by reference. A suitable table of contents shall be provided with each volume for ready reference to sections, tables, and figures. Pages shall be formatted in a standard page style, without the use of numerous columns. Offers shall tab each subsection within each volume for ease of reference. Tabs and dividers are not included in the page count limitations and shall not contain any proposal material.

The following requirements apply to the sections of the proposal which are page limited:

Sections of the proposal which are page limited shall be prepared and submitted using non-compressed Arial font with single-spaced 12 point text printed on both sides of the sheet with a one-inch margin on all sides in accordance with Microsoft Word default settings. Character spacing shall be

“Normal” per Microsoft Word settings. Text in diagrams, charts, tables, artwork, and photographs shall also be non-compressed Arial font with 12 point text size. Diagrams, charts, tables, artwork and photographs shall not be used to circumvent the text size limitations of the proposal. The margins may contain headers and footers but shall not contain any proposal content to be evaluated.

All pages in each volume shall be numbered sequentially with Arabic numerals

(1, 2, 3, etc.) for contents subject to page limitations. Each side of the sheet, tab, or divider containing proposal material will be counted as part of the appropriate volume’s page limitations. Information that can be construed as belonging in another volume of the proposal will be so construed and counted against the appropriate volume’s page limitation. Partial pages will count as a whole page.

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Title pages, table of contents, cross-reference matrices, glossaries, and acronym lists that do not contain information that can be construed as proposal information will not be counted as part of the page limitations. However, these pages shall be numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government.

Foldout pages may only be used for large tables, charts, graphs, plans, figures, diagrams and schematics, not for pages of text. Foldouts shall be counted as two pages against the page limitations, shall be printed on one side only, shall be printed on 11 x 17-inch paper with a one-inch margin on all sides, and shall fold entirely within the volume.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror in accordance with NFS 1815.204-70(b). Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other Offerors may be accepted if it is immaterial to the acquisition. However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

The following requirements apply to the sections of the proposal which are not subject to page limitations:

Sections of the proposal which are not page limited do not need to abide by the font, size or margin requirements of the page limited sections, though the

Offeror should ensure readability. All pages in each section shall be numbered sequentially with Arabic numerals (1, 2, 3, etc.) Title pages, table of contents, cross-reference matrices, glossaries, acronym lists, etc. shall be numbered with lower case Roman numerals (i, ii, iii, etc.) in order to provide ease of reference for the Government.

(d) If final proposal revisions are requested, separate page limitations will be specified in the Government's request for that submission.

(e) Each Offeror is required to submit its proposal in two formats, one conventional hard copy bound format in the quantities specified above, and one in an electronic format in the quantities specified above. The electronic submission is requested on a non-rewritable (CD-R) disk(s) and must be compatible with the software and hardware specification described below. Electronic media must be labeled or tagged with the RFP Number, Company Name, Date Prepared, version of Microsoft Office® application used, an indication of the files or range of files contained on the disks marked and in accordance with FAR

52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-5, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

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(f) Electronic copies of the proposal shall be prepared and submitted in Microsoft

Office® applications (Word and Excel) compatible with Microsoft Office® version 2013. Further, the Microsoft Excel spreadsheets shall be submitted in

Microsoft Excel format, not in a scanned Microsoft Word or Adobe PDF file.

Microsoft Word documents shall be submitted in Microsoft Word format, not in an Adobe PDF file.

To the extent of any inconsistency between data provided electronically and proposal hard copies, the electronic copy of the proposal will be considered to be the intended data to measure compliance with the page limitations specified in this provision.

For electronic submissions, each volume of the proposal should be submitted as a separate electronic file. If a volume extends to multiple disks, the Offeror shall clearly indicate the sequence number. The Offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

(g) A cover sheet should be contained as the first page of each book, clearly marked with volume number, title, solicitation identification, and the Offeror’s name.

Be sure to apply all appropriate markings, including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-5, Disclosure, Protection, and Marking of Contractor Bid or

Proposal Information and Source Selection Information.

(h) Provide a Cross Reference List that tracks the page and paragraph numbers of the Offer’s proposal to the page and paragraph numbers in the Government’s instructions. A Cross Reference List shall be submitted in each Volume for that particular volume.

(End of Provision)

L.16.3 VOLUME I – MISSION SUITABILITY FACTOR

The following Subfactors apply to the Missions Suitability Factor – Volume I:

Subfactor 1. Management Approach

Subfactor 2. Technical Approach

Subfactor 3. Safety & Health

Subfactor 4. Small Business Utilization

The proposal shall be detailed and complete enough to clearly and fully demonstrate that the Offeror understands the requirements and the inherent risks associated with the objectives of this procurement. It is inadequate to simply state that the Offeror understands and will comply with the requirements, or to paraphrase the requirements such as: “standard procedures will be employed to…”

L-18 and “well-known techniques will be used for…”. The Mission Suitability Proposal shall comprehensively explain how you propose to comply with the applicable specifications, as well as the techniques and procedures you propose to implement.

For any proposed innovations and/or efficiencies that could lead to an overall cost savings, provide supporting rationale for your claim and descriptive language for each and document in Contract Section J-21, Innovations and Efficiencies.

L.16.3.1 SUBFACTOR 1 – MANAGEMENT APPROACH (MA) - MISSION

SUITABILITY

The Offeror management approach for fulfilling the contract requirements will be evaluated in accordance with the subfactor’s elements as discussed below:

MA1 OVERALL MANAGEMENT APPROACH

The Offeror shall provide in Volume I their Overall Management approach for fulfilling all contract requirements as required in the Cargo

Mission Management Plan (DRD CMC-PM-01). Additionally, The

Offeror shall propose an organizational structure and Work Breakdown

Structure and Dictionary (DRD CMC-PC-02) to meet contract requirements, and deliver as part of Volume I, Management. The organizational structure and how it is applicable to the contract requirements should be described and supporting rationale provided. The

Offeror shall describe their approach to evolving the organizational structure to accommodate operational surges and to allow for cross-utilization of personnel between functional areas and among various physical locations of the contract.

Discuss the details of your formal teaming arrangements. Describe how these arrangements will be used to meet requirements and to maintain control of quality, schedule, and cost for subcontractors, team members, or joint venture partners. Describe the communication channels, lines of authority, reporting relationships, and responsibilities of all organizational elements with respect to the prime contractor’s organizational structure and management processes.

MA2 Total Compensation Plan

The Offeror shall provide in Volume I, the Total Compensation Plan

(DRD-CMC-PR-03). The Total Compensation Plan must correspond with the data provided on the Compensation Templates (a) through (d) in

Volume III, Cost and Price.

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MA3 Contract Phase-In Approach

The Offeror shall provide in Volume I, their Contract Phase-in approach for fulfilling all Contract requirements. The Government anticipates a phase-in period of 89 days prior to contract start for the purpose of obtaining full operational readiness on the first day of the contract, including all deliverables due on contract start. The Contract Phase-in

Plan shall describe the Offeror’s overall strategy and approach for ensuring a smooth and seamless transition of personnel and all non-personnel resources without compromising effective and efficient operations and without any disruption in services.

The Offeror’s plan shall include a discussion of critical and high-risk operations and activities to be transitioned and the associated risk mitigation strategies, as well as an approach for staffing, training and certifying personnel and facilities. The Offeror shall identify key milestones with associated schedules and measures for success, for accomplishing contract phase-in activities including any incumbent contractor support. Discuss in detail your proposed phase-in milestones, and specific plans for successfully completing each phase-in performance milestone. For each milestone, Offerors are requested to: (a) provide a detailed plan inclusive of responsible personnel, (b) provide all relevant interim and final schedule dates to be met, and (c) propose objective criteria that can be used to determine if the milestone has been achieved.

The Offeror shall describe activities and schedules for obtaining or updating licenses, systems, plans, processes and procedures required to support this contract. The Offeror shall describe their approach for establishing contacts and interfaces with the Government and other contractors. The Offeror’s approach shall address a comprehensive phase-in of all critical activities and should contain, at a minimum, the following information with rationale:

A. Facilities, Flight Hardware, and Ground Support Equipment (GSE)

Discuss the schedule, rationale, and method for certification for any facility proposed for maintaining, repairing, and manufacturing flight hardware as well as processing cargo for flight. Describe core capabilities that must be put in place and certified to perform the technical requirements documented in the solicitation. Describe your approach and schedule for transitioning of inventory of flight hardware, GSE, and all associated sub-components. Hardware and GSE inventory data are contained in Attachment J-11 Core Government Furnished

Property List. Describe your approach for managing transition of inventory records and if required, associated data systems.

B. Cargo In-Flow

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Describe your approach and rationale for determining and coordinating the transition from CMC2 to CMC3 for each flight in-flow during the contract phase-in (see Attachment L-8 Work Load Indicators), ensuring full CMC3 responsibility and operations at the end of the phase-in period. Include a discussion of planning information, analytical integration data, flight hardware in-process, and integrated cargo not yet turned over to the Next Level Integrator (NLI). Also address transition of support for on-orbit return stowage integration operations and the separation of Certification of Flight Readiness (CoFR) responsibilities with the incumbent contractor. Identify any steps the

Government, the incumbent contractor, and NLI can take with respect to each flight to facilitate the transition.

MA4 Key Personnel Approach

The Offeror shall provide in Volume I the approach and rationale for identifying, selecting, filling, and retaining key positions. The Offeror shall address the key personnel positions listed in Clause H.5 Key

Personnel and Facilities. The Offeror shall provide the basis for selection of the individuals and a summary of their qualifications to fill those positions. Describe the minimum qualification standards (training, certifications, type and length of experience, etc.) you will use to replace key personnel, if required, during the term of the contract. Provide this information for each key position. Describe how you will ensure key personnel will maintain the minimum qualification standards.

For the key personnel listed in Clause H.5, provide their education

(including licenses and certifications), current position, current significant responsibilities or projects, previous positions, and professional activities and achievements (including patents and significant publications).

Additionally, the Offeror shall provide evidence of commitment, for each individual proposed for a key position.

A minimum of three personal references shall be provided for each individual proposed for a key position. Where an Offeror chooses to request a personal reference for key personnel from a civil servant employee at JSC, please be advised that a Limited Communications

Notice (LCN) has been issued in conjunction with this solicitation. The

LCN directs that all civil service personnel at JSC shall refrain from communicating with industry on any matters related to this competitive procurement; as a result, while the civil servants may provide a personal reference they will be unable to provide status to the Offeror, or communication in any other fashion with the Offeror, as it relates to this solicitation, about that personal reference request.

If key personnel are currently being proposed for other contracts, or for other reasons are not planned to be 100% dedicated to this contract, L-21 describe the level of commitment proposed. Please discuss your rationale for how the work can be effectively performed with key personnel who are not fully committed to this contract. Include in the discussion, scenarios that may lead to less than their full commitment to this contract and any alternatives you propose. If the commitment of key personnel is contingent upon the outcome of another competition, alternate key personnel should be proposed along with evidence of commitment.

L.16.3.2 SUBFACTOR 2 – Technical Approach (TA) - Mission Suitability

TA1 Specific Technical Understanding and Resources

The Offerors are required to demonstrate their understanding of the requirements and the specific labor resources needed to successfully perform the requirements of this Contract. Since the paragraphs and

Tables described in these instructions are also intended to facilitate the technical evaluation of the Offeror’s Cost and Price proposal, Offerors should carefully follow these instructions.

The Offeror’s response to this section should be consistent with the proposed Management Approach. Likewise, the Work Year Equivalent

(WYEs) listed on the Technical Resources Summary Templates (TRSTs) must agree with the resources in the Volume III, Cost and Price. WYEs are defined as the proposed productive hours needed to comprise one average full time employee. This may be one employee or several part time employees. Productive Hours are defined as the total available hours for productive work in a year, excluding overtime, less paid time off.

The Offeror’s approach to meeting the technical requirements of the RFP shall demonstrate an in-depth understanding of cargo mission operations, Sustaining Engineering (SE), Maintenance and Operations (M&O) and hardware development and the various support functions needed to satisfactorily achieve mission success. Proposed innovations and efficiencies pertaining to the implementation of the work should include supporting rationale. Innovations and efficiencies may be proposed for all aspects of the contract scope (SOW, DRDs, clauses, etc.).

The Offeror’s proposed approach shall discuss how cost, schedule and quality will be maintained while (a) performing multiple phases of the cargo mission process, SE, M&O and hardware development, (b) managing diverse, dynamic and late changing requirements and priorities, and (c) managing the complexity of interfaces related to multiple customers and associate contractors.

Refer to Attachment L-8, Workload Indicators, for a summary of workload indicators for contract scope associated with this solicitation. Pressurized cargo integration for the Orion Program shall be

L-22 proposed separately from ISS pressurized cargo integration and shall be proposed as contract options.

The Offeror shall provide requested information as detailed in paragraphs

A through F below:

A. Hardware Sustaining and Maintenance and Operations

The Offeror shall describe their approach, processes, rationale, and tools for performing both M&O and SE responsibilities. The Offeror shall demonstrate their understanding of processing, maintenance, and manufacturing of the different categories of hardware on this contract. The Offeror shall specify the skills, facilities, and equipment required to perform the processing, maintenance, and manufacturing of each hardware category (categories proposed by Offeror). The Offeror shall describe their approach to identify, mitigate and prioritize supportability risks to flight hardware and GSE. The Offeror shall describe their approach for working anomalies which have occurred either on ground or on-orbit, including technical integration with the

Government. Note: Hardware to be sustained and maintained is listed in Contract Section J-9, Hardware List. The following hardware categories in SOW Section 3 should not be proposed on as there is currently no hardware in these categories on contract. Specific scope and contract value for hardware in these categories will be added via

Program Change Requests once the contract begins:

– Commercial Hardware for Technology Demonstrations

– Payload Support Equipment

– Simple Payload Facility Hardware

– System Support Hardware

– New unpressurized cargo transport hardware designed under this contract

B. Hardware Development and Manufacturing

The Offeror shall describe their ability to access or acquire design and manufacturing capabilities as required for hardware specified in Section

5 of the SOW. Describe your processes, methodologies, and activities for flight hardware projects. Include in this discussion your approach to requirements development and creative conceptual studies, schedule development and management, design, development, testing, evaluation, production, fabrication, integration, certification, and end item delivery, including inspection and acceptance.

C. Pressurized Cargo Integration

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Describe your approach, schedule, rationale, and process for performing all of the cargo integration functions as described in the solicitation, while maintaining cost and schedule. Include a description of your approach for ensuring hardware provider and operations community packing and labeling requirements are incorporated into analytical products prior to bag packing, and for enabling a virtual or remote review of as-packed cargo bags by the hardware providers and operations community. Describe the extent to which your process accommodates late changes to flight schedules, manifest requirements and, or late deliveries of hardware items. Describe the process for filling Water Storage System (WSS) resupply tanks and Iodine

Compatible Water Containers (ICWCs) with iodinated water per JSC

66695, EMU Water Quality Specification.

D. Operational Scenarios

The Offeror’s shall provide recommendations and solutions to the operational scenarios in Attachment L-9, Operational Scenarios.

E. Basis of Estimate (BOE)

Explain the BOE (see attachment L-6 for template) by providing supporting rationale for all labor…