Preproposal_Conference_Charts-CMC3-1-31-17-final.pptx

Welcome to the Johnson Space Center Cargo Mission Contract (CMC) 3 Virtual Pre-proposal Conference

January 31, 2017

Johnson Space Center

National Aeronautics and Space Administration

Agenda

Welcome

Office of Procurement

Introduction

David Wilson Contracting Officer

Disclaimer These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the Draft Request For Proposal (DRFP).

To the extent there are any inconsistencies between this briefing and any future RFP, the RFP will govern.

Disclaimer Please note that the DRFP is not an official solicitation and potential Offerors should not submit a proposal in response thereto.

If the Government issues an RFP for the CMC3 procurement, Offerors should submit their proposals according to the instructions contained therein which may be different from the information in the DRFP.

Issuance of the DRFP in no way obligates the Government to issue any official solicitation or award any contract.

Purpose of Pre-proposal Conference The purpose of this Pre-proposal Conference is to help industry understand the Government’s requirements.

Questions:

Verbal questions will not be entertained until the end of the conference. However, written questions can be submitted to the Contracting Officer. Questions asked may be answered during the conference. Verbal responses, if provided, are not official.

Official responses to written questions received by the Contracting Officer will be posted to Federal Business Opportunities (FBO) website and the CMC3 acquisition website:

http://procurement.jsc.nasa.gov/cmc3/ If a difference exists between verbal and written responses to questions, the written responses shall govern.

The deadline for submitting questions regarding this conference is February 3, 2017 at noon Central Standard Time (CST).

Points of Contact Contracting Officer:

David J. Wilson js-cmc3@mail.nasa.gov

(281) 483-3385

CMC3 web address:

http://procurement.jsc.nasa.gov/cmc3/ Click on the “Anonymous Questions to Contracting Officer” link to submit a question.

This link will remain active until the release of the Final RFP, if a final RFP is released; afterwards, communication will be in accordance with the Section L.13, Communications Regarding This Solicitation, provision.

Ombudsman Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at: http://prod.nais.nasa.gov/pub/pub_library/Omb.html”

Industry Assistance Office Contact Information E-mail:

jsc-industry-assistance@mail.nasa.gov Location:

Building 1, Suite 453 Address:

NASA Johnson Space Center, Industry Assistance Office Mail Code: BA 2101 NASA Parkway Houston, TX 77058

Main phone number

(281) 483-4512

Charles T. Williams Senior Small Business Specialist

Richard Slater Small Business Specialist

Current Contract Overview

Hugh Jamison

Current Contract Overview

Contract Number: NNJ10GA35C Prime Contractor: Leidos Contract Type: Cost-Plus-Award-Fee (CPAF) Period of Performance:

Base: 4/1/11 thru 3/31/14 Option 1: 4/1/14 thru 3/31/15 Option 2: 4/1/15 thru 3/31/16 Option 3: 4/1/16 thru 3/31/17 Option 4: 4/1/17 thru 3/31/18 Skills currently provided on contract include: Management, Technical Professionals, Analysts, Information Technology Professionals, Technicians, Drafters, and Business Professionals.

ISS Program

Space Station Program Directorate

Dark orange denotes primary orgs associated with the execution and operation of the JOIST contract.

Light orange denotes orgs with a minor role in the JOIST contract execution.

All orgs will utilize the services of the JOIST contract.

Statement of Work Overview

SOW Overview: Structure

The CMC3 Statement of Work (SOW) consists of

1.0 Management Integration and Control

2.0 Safety and Mission Assurance/Risk Management

3.0 Sustaining Engineering and Maintenance and Operations

4.0 Pressurized Cargo Integration

5.0 Hardware/Software Development, Modification and Recertification

6.0 Discrete Tasks

Highlighted SOW Requirements

1.0 Management Integration and Control

1.3.5 Data, Analysis, Input to ISS Program Boards, Panels, and Working Groups

1.5.2 Configuration Control / Change Management

2.0 Safety and Mission Assurance/Risk Management

2.3.1 Assessments

3.0 Sustaining Engineering and Maintenance and Operations

3.2.10 ISS Applications Sustaining

4.0 Pressurized Cargo Integration

4.1.1 Manifest Assessments

4.4.6 Foam Services

4.4.12 Early Destow

Highlighted SOW Requirements

“provide integration services”

5.4 Engineering Drawings/Data

Overview of Anticipated RFP NNJ16591116R

General Information

NAICS Code and Size Standard The NAICS Code is 541690 The size standard is $15M Contract Type: CPAF Period of Performance contemplated is:

89 day Phase In, 2 Year Base Period, one 2-Year Option, one 1 ½ Year Option and one 1-Year Option

The CMC core work provides pressurized cargo packing/unpacking for delivery to and from the ISS, the Orion Program, and (potentially) future Exploration Programs.

GENERAL INFORMATION (Con’t.)

The CMC provides sustaining engineering for:

Flight Crew Equipment (FCE) Pressurized cargo packing and transport hardware System support hardware Simple payload facilities Payload support equipment, and Commercial hardware to use for technology demonstrations Additionally, there is the capability to build/modify/re-certify hardware as needed to support the above categories of hardware plus unpressurized transport hardware.

GENERAL INFORMATION (Con’t.)

In accordance with FAR 16.301-3(a)(3), a cost-reimbursable contract may only be used when the contractor’s accounting system is adequate for determining costs applicable to the contract or order. This requirement also extends to subcontractors performing under a cost-reimbursable subcontract.

Offerors should review Chapter 8 of the DCAA Audit Manual to determine if they are subject to full or modified Cost Accounting Standards (CAS) coverage and if they require an adequate Disclosure Statement prior to award. The link is: http://www.dcaa.mil/cam/Chapter_08_-_Cost_Accounting_Standards.pdf.

RFP Clauses and Provisions When reading the DRFP, note that:

Important information is contained throughout the document and numerous clauses and provisions that have been incorporated via full text and/or by reference.

Clauses incorporated by reference have the same force and effect as if they were included in their full text.

Sections J and L include documents, exhibits, and other attachments.

Clauses containing “to be determined” or “TBD” will be filled-in by the Government after award.

Clauses and provisions containing “Offeror fill-in, “OFI” shall be filled in by the Offeror and submitted with the proposal.

System for Award Management (SAM) The System for Award Management (SAM) is a Federal Government-owned and -operated free web site that collects data from suppliers, validates and stores this data, and disseminates it to various Government acquisition agencies.

The SAM website is located at: https://www.sam.gov/portal/SAM/#1 We recommend that you create an account in SAM in order to verify that your information in this database is current or to add information to SAM.

Subcontractor Arrangement Information

If a subcontracting arrangement is proposed, Offerors shall include specific detail as defined in the RFP within clause L.19, Volume IV - Responsibility Considerations This will enable the Government to determine that the prime contractor making the offer will be performing the primary and vital requirements of the contract.

Section C

Section C contains the Statement of Work The contract requirements are contained in

1.0 Management Integration and Control

2.0 Safety and Mission Assurance/Risk Management

3.0 Sustaining Engineering and Maintenance and Operations

4.0 Pressurized Cargo Integration

Highlighted Section H Requirements

H.5 Key Personnel and Facilities The following positions have been identified as critical:

Program Manager Deputy Program Manager H.6 Small Business Subcontracting Goals H.8 Administrative Leave H.10 ISS Contract Strategy Conflict of Interest Agreement H.11 Special Computer Software Provision H.15 Government-provided Russian Language and Logistics Services (RLLS) Contract Services

Section J – DRDs The Data Requirements List (DRL) sets out the documentation requirements of this contract

Each Date Requirements Description (DRD) prescribes the required data product, content, schedule, type, and other particulars for specified data submission requirements

Costs to produce the DRDs shall be included in the cost proposal

Section J

Overview of Proposal Instruction

General The proposal shall:

Demonstrate that the Offeror understands the overall and specific requirements and the inherent risks associated with the objectives of this proposed contract Convey the company’s capabilities for transforming understanding into accomplishment Provide, in detail, the plans and methods for so doing Provide the cost/price associated with so doing It is inadequate to simply state that the Offeror understands and will comply with the requirements, or to rephrase or restate the requirements.

Section L L.16, Instructions to Offerors For A Source Evaluation Board (SEB) Though the Government reserves the right to conduct discussions with Offerors in the competitive range, the intent is to award without discussions Therefore, the Offeror’s initial proposal should contain the Offeror's best terms from a cost or price and technical standpoint If discussions are held, the Offeror will be requested to resubmit the SF33 with Final Proposal Revisions (FPR) which will include clearly marked changes

Section L L.11, Proposal Marking and Delivery Proposals must be delivered to:

JSC Central Receiving can only be accessed through JSC Gate 4, which is located off Space Center Boulevard. The Offeror is strongly encouraged to notify the Contracting Officer one day in advance of the proposal submission. Proposals will be considered to be timely if the proposal package arrives in Building 420 by the due date and time*.

[Note: *For the purposes of proposal delivery, the proposal package is considered to have “arrived” only after it has been time stamped by Building 420. Please allow ample time to process your package at Building 420.]

L.16.2, NFS 1852.215-81

Proposal Page Limitations

L.16.2, Proposal Arrangement, Page Limitations, Copies, and Due Dates It is important that you carefully read the page definitions as defined in this provision Offerors are highly encouraged to provide only the relevant information necessary to understand their proposal Observe the proposal due dates Review all instructions and page count limitations; the Government will NOT evaluate pages that exceed page limitations. These pages will not be evaluated by the Government, will not be adjusted by the Government to conform to the RFP requirements, and will be returned to the Offeror.

L.16.2, Proposal Arrangement, Page Limitations, Copies, and Due Dates Proposal information must be provided in the correct volume and section Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations Having non-conforming pages returned may effect the government’s evaluation of a proposal, and how this proposal is ultimately rated.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the Offeror in accordance with NFS 1815.204-70(b).

Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other Offerors may be accepted if it is immaterial to the acquisition.

However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

L.16.3, Mission suitability, Volume I The Technical/Management approach shall comprehensively explain how you propose to comply with the applicable specifications, as well as the techniques and procedures you propose to implement.

Volume 1 consists of the following sub-factors:

Sub-factor 1. Management Approach Sub-factor 2. Technical Approach Sub-factor 3. Safety & Health Sub-factor 4. Small Business Utilization

L.17, Past Performance, Volume II Offerors with no past performance experience shall so state.

Offerors shall consider the recency and relevance, as they relate specifically to this solicitation

Past Performance Questionnaires (Attachment L-4) should be sent to the references who should then send them directly to the Contracting Officer by the Volume II proposal submission date Offerors are to provide the company names, addresses, and point of contact information for the references mentioned above

L.18, Cost/price proposal, Volume Iii Certified cost or pricing data is not required; however, data other than certified cost or pricing data is required. To ensure that the Government is able to perform a fair assessment of the proposed cost, the prime Offeror and all “major subcontractors” are required to submit a cost proposal that is suitable for evaluation.

A copy of the prime and all major subcontractor’s cost proposals (both electronic and hardcopy) are to be delivered to each respective cognizant Defense Contract Audit Agency (DCAA) field audit office concurrent with delivery to the Johnson Space Center.

L.19, Responsibility considerations, Volume IV Provide information addressing all of the elements under FAR 9.104, Standards, to demonstrate responsibility. Additionally, state whether all business systems, including but not limited to accounting, property control, purchasing, estimating, project reporting and employee compensation, which require Government acceptance or approval (as applicable) are currently accepted/approved, by the DCAA, without condition.

L.20, Model Contract, Volume V Offerors shall also submit with its proposal, in Volume V, the Model Contract in its entirety (basic and any amendments, including all Offeror fill-ins). All proposed efficiencies and innovations must be captured in the model contract. With the submission of its proposal, the Offeror acknowledges that the Government will incorporate the Offeror's approved Data Requirement Descriptions into the model contract. This may result in the renumbering of contract pages. The model contract will not be evaluated for selection purposes. It will, however, be reviewed to ensure that it was signed by a person authorized to commit the Offeror, that there is completion of all fill-ins, and that it accurately captures the content as set forth in the Offeror’s proposal.

Tips for Timeliness For your proposal to be considered timely, your package must be delivered to Building 420 by the due date and time stated in the RFP.

Review all proposal delivery instructions with your courier to stress the importance of timeliness and the proper location of delivery.

Shipping and Receiving will give your courier a receipt of delivery.

When delivering a proposal in person, remember to deliver the proposal through Gate 4, and not through the Central JSC Gate 1.

Directions to Gate 4 are in the proposal instructions (provision L.9) Allow at least 48 hours to over-night a proposal through a mail carrier A commercial/government mail carrier may have a mechanical breakdown or otherwise fail to deliver in a timely manner.

Tips for Timeliness If you choose to deliver in person on the due date, remember that late flights, traffic jams, congestion in the JSC area, weather, and acts of God may affect the timeliness of your proposal.

Review the proposal instructions, coordinate with the point of contact in advance of the delivery, and ask questions if any instructions are not clear.

Review paragraph (c)(3) of FAR 52.215-1, Instructions to Offerors – Competitive Acquisition

Special Considerations

NOTE TO PROSPECTIVE OFFERORS

Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract

Labor Relations Requirements

JSC Contractor Industrial Relations Officer Office of Procurement

Draft RFP Requirements

Department of Labor (DOL) Wage Determination

Data Requirements Descriptions (DRDs) Total Compensation Plan

Labor Relations FAR Clause Updates

References

DOL Wage Determination (WD) The following Service WD is applicable to the DRFP and resultant contract:

Wage Determination 2015-5234, Revision 1 (TX)

The WD applies to all non-exempt labor categories, and sets forth the minimum labor rates, health and welfare benefits, vacation/holiday leave and sick leave for these categories.

Based upon your company’s unique staffing approach, please ensure you are mapping all non-exempt labor categories to the appropriate WD Labor Category.

DOL Wage Determination (WD) Offerors will identify places of performance in their proposal. (See FAR 52.222-49) The WD(s) associated with these places of performance will be incorporated into the final contract of the successful Offeror.

See WDOL.gov for your applicable WD and price your initial proposal accordingly.

The WD applies to all non-exempt labor categories, and sets forth the minimum labor rates, health and welfare benefits, sick leave, and vacation/holiday leave for these categories.

Based upon your company’s unique staffing approach, please ensure you are mapping all non-exempt labor categories to the appropriate WD Labor Category.

Even-Numbered WD When an average cost, even-numbered, wage determination applies, the per hour health and welfare benefit is an average cost fringe benefit requirement computed on the basis of “all hours worked” by service employees on the contract.

The Health and Welfare benefit is currently $4.27 an hour.

The term “all hours worked” includes overtime hours and is not limited to 40 hours per week or 2,080 hours per year for each employee; the term “all hours worked” does not include paid leave hours, such as for vacations, holidays, or sick leave. Also, it does not include unpaid leave time, such as that provided under the Family and Medical Leave Act.

Under the average cost concept, the fringe benefits provided by the contractor may vary among individual service employees, and compliance is achieved when the actual cost of these benefits divided by the total hours worked by service employees in a payment period equals or exceeds the amount required by the wage determination.

WD Responsibilities Offeror responsibilities include the following:

Proposing exempt and non-exempt labor categories, based upon their own unique staffing approach.

29 CFR 541 defines exempt and non-exempt employees.

For service non-exempt employees:

Mapping the non-exempt labor categories to an appropriate category in the WD.

The SCA Directory of Occupations includes a detailed listing of each labor category listed in the wage determination.

Proposing at least the minimum labor rates for the mapped categories.

Proposing at least the minimum health and welfare, vacation, sick leave, and holiday benefits that are stated in the WD.

Total Compensation Plan (TCP) The TCP (CMC-PR-03) is due with the proposal.

TCPs identify and discuss wages, salaries, and fringe benefits for professional employees and non-exempt service employees for both the prime and all major subcontractors.

The compensation subcontract threshold can be found in NFS 1831.231-71(d).

The SEB is required to evaluate TCPs per FAR 52.222-46, “Evaluation Of Compensation for Professional Employees” and NFS 1852.231-71(d), “Determination of Compensation Reasonableness”.

Offeror teams can submit a separate TCP for each team member, a combined TCP for all team members, or any combination thereof.

Submit Compensation Templates a-d in your Cost/Price volume.

Tip: Be specific when describing employee fringe benefits.

Is the benefit employer versus employee paid, or a combination?

What is the specific benefit and cost to the employee?

When are employees eligible for this benefit?

Recent Update to the TCP DRD Block 6 - References: The title to FAR 52.222-41 was changed from Service Contract Act to Service Contract Labor Standards.

Block 8 – Scope: “The Total Compensation Plan and Compensation Templates (a) through (d) shall be required for both the prime team members and all subcontractors that meet the criteria in NFS 1852.231-71(d).”

The subcontractor threshold for TCPs is different than the thresholds used for pricing or past performance evaluations.

Block 8 – Scope: “The Total Compensation Templates shall be provided as part of the Cost/Price Volume of the proposal, and will be evaluated as part of both the Total Compensation Plan and the Cost/Price Volume.”

All team members that submit a TCP are required to submit the Compensation Templates.

Recent Update to the TCP DRD Item 1: “State the company name(s) of the prime Offeror (or joint venture team members) and subcontractor(s), using the subcontractor definition found at NFS 1852.231-71(d).”

The team structure must be defined in the TCP even if the structure is defined elsewhere in the proposal.

Item 8: “Discuss the contractor’s company’s fringe benefit policies and practices.”

The fringe benefits listed in this table are examples only of common fringe benefit. Offerors may add fringe benefit categories to the table below. The table may be modified to be convey the information; however, all items must be addressed.

FAR 52.222-60, “Paycheck Transparency (Executive Order 13673)” This clause, dated October 2016 must be read in depth.

Wage statement: In each pay period, the Contractor shall provide a wage statement document to all individuals performing work under the contract subject to FAR 52.222-41 or the Fair Labor Standards Act, i.e. non-exempt employees, that includes:

The total number of hours worked in the pay period;

The number of those hours that were overtime hours;

(iii) The rate of pay (e.g., hourly rate, piece rate);

(iv) The gross pay; and

(v) Any additions made to or deductions taken from gross pay.

The clause also requires contractors to provide independent contractors written notice of their status.

Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts that exceed $500,000, at all tiers, for other than commercially available off-the-shelf items.

FAR 52.222-62, “Paid Sick Leave Under Executive Order 13706” This clause, dated January 2017 must be read in depth.

This clause to all individuals performing work under the contract subject to FAR 52.222-41 or the Fair Labor Standards Act, i.e. non-exempt employees.

The Contractor shall permit each non-exempt employee engaged in performing work on or in connection with this contract to earn not less than 1 hour of paid sick leave for every 30 hours worked.

The paid sick leave required by this clause is in addition to the Contractor's obligations under the Service Contract Labor Standards statute, i.e. Health and Welfare benefit, vacation and holiday leave.

Labor Relations Points of Contact

References

Department of Labor Directory of Occupations https://www.dol.gov/whd/regs/compliance/wage/

Safety & Health Programs

Safety and Test Operations Division

Guidelines for responding to Safety Requirements in the RFP

Overview of NASA Safety Program NASA shall comply with all applicable regulations NASA Safety & Health requirements (JPR 1700.1) Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT The NASA Safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities.

The NASA Safety Policy stresses responsibility of each employee for their own safety and that of their co-worker.

NASA requires every employee report workplace hazards, and ensures that there is no reprisal for doing so.

Overview of NASA Safety Programs The OSHA has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP) As a VPP Star, JSC has a comprehensive and successful safety and health program, and is below the national average for the industry in injury/illness rates.

What Is Expected of Contractors at JSC All contractors performing work at JSC shall comply with all applicable safety and health regulations Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan Safety and health approach shall follow OSHA, JSC and VPP guidelines Failure to comply with safety and health requirements may result in one or more of the following - contract termination, lower fee, and exclusion from future contract awards

Safety & Health Deliverables The CMC3 acquisition has been evaluated to be a MEDIUM RISK hazard exposure effort; therefore, a tailored Safety & Health (S&H) plan will be required with the initial proposal. The FULL S&H Plan will be required from the winning Offeror.

Provide detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees, and to ensure safe working conditions throughout the performance of the contract Pay special attention to the miscellaneous reports matrix contained in the body of the Safety & Health Plan DRD under Other Deliverables – building fire warden roster; hazardous materials inventory; roster of terminated employees; material safety data sheets; OSHA logs; program self evaluation.

The following items should cover the last three years, 2014, 2015, & 2016:

Statement regarding past OSHA and EPA citations and corrective actions taken to prevent recurrence Records of the company occupational injuries and illnesses (OSHA logs or equivalent) Your company insurance carrier information-including Experience Modifier Rates (EMR)

5-Minute Break

Cost/Price Proposal Volume III

Rosa Arevalo Cost/Price Analyst, Source Selection, Policy & Analysis Office

Agenda SEB Pricing Process Government Resource Estimate (GRE) IDIQ Specified Resources (SR) Workbook Templates Overview Workbook Process Flowchart Workbook Technical Templates Workbook Core and IDIQ Templates Common Cost/Price Volume Errors

The SEB Pricing Process

What does the SEB do with your cost/price proposal?

Read all narrative portions of Cost/Price Volume Validate all Offerors’ Excel Pricing Models (EPMs) Integrate EPMs of prime and major subs Test EPMs

Make probable cost /cost realism adjustments (only if necessary) Error Corrections/Reconciliations Direct Labor Rate and/or Indirect Rates Adjustments Staffing Adjustments (WYEs and/or Skill Mix) Non-Labor Resources Adjustments DCAA/DCMA input, as applicable

(Continued)

SOME EXAMPLES OF PROBABLE COST/COST REALISM ADJUSTMENTS:

Error Corrections/Reconciliations Math, linking or formula errors Subcontractor FBRs utilized by the Prime Offeror do not match the FBRs proposed by the Subcontractor Direct Labor Rates Adjustments Incumbent Labor Rates An incumbent is defined as the “current person performing same or similar function on current contract.”

Where an Offeror proposes to hire all incumbents and pay their prevailing wages; however has not utilized the incumbent direct labor rate, the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent direct labor rate (reference the EPM Templates “TC(d)-Incumbency Assumptions. (Average composite labor rates will be available in technical library) Scenario A: Offeror proposes 100% incumbent retention for SLC “X” and indicates intention to pay incumbent direct labor rates to 100% of incumbents, but does not utilize the incumbent direct labor rate. 100% of the Offeror’s proposed direct labor rate will be adjusted to reflect the incumbent’s direct labor rate.

SOME EXAMPLES OF PROBABLE COST/COST REALISM ADJUSTMENTS:

Direct Labor Rates Adjustments Con’t:

Incumbent Labor Rates Con’t:

SOME EXAMPLES OF PROBABLE COST/COST REALISM ADJUSTMENTS:

Direct Labor Rates Adjustments Con’t:

Other Than Incumbent Labor Rates – Use latest Department of Labor (DOL) wage determination rates and/or area survey for non-exempt labor categories Use current labor market surveys for exempt labor categories

Indirect Rate Adjustments DCAA/DCMA input, as applicable.

Current DCAA audit report of Offerors’ indirect rates, if available DCMA rates information, such as latest incurred cost audits, billing rates, etc.

Use information contained on the Offeror’s Overhead and G&A templates

Technical/Management Evaluation (Staffing and NLRs) – Core Effort Only (ISS and Orion) Based on all technical or management weaknesses related to resources (WYEs and/or Skill Mix and/or NLRs) Discrepancies between Technical and Cost/Price Volumes

Develop Pricing Charts for Presentation to the Source Evaluation Board (SEB) & the Source Selection Authority (SSA) Proposed Cost vs. Probable Cost and Delta Rationale for Probable Cost Adjustments

Government Resource Estimate (GRE) What is the GRE?

Grass roots estimate, not budgetary Government’s best estimate of resources (WYEs and skill mix) and Non-Labor Resources (NLRs) Assists in assessing the general overall scope of the statement of work GRE is provided in four Tables [Section L, Tables L.4(a) - Table L.4(d)] to assist in scoping the ISS Core and Orion Work requirements for SOW 1.0—SOW 4.0 First table [L.4(a)] GRE represents (ISS Core Work) overall staffing by Work Breakdown Structure (WBS) (Base and Option Years) Second table [L.4(b)] GRE represents (Orion Core Work) overall staffing by WBS (Base and Option Years) Third table [L.4(c)] GRE represents Non-labor Resources (NLRs) for ISS Core Work (Base and Option years) Fourth table [L.4(d)] GRE represents NLRs for Orion Core Work (Base and Option Years)

IDIQ Specified Resources (SR) What are IDIQ Specified Resources (SR)?

Specified Resources (Labor Hours and Non-Labor Costs) for each Contract Year for the IDIQ effort are provided by the Government in the RFP Excel Pricing Model (EPM) ISCT-SR Template SR Hours assigned to each NASA Standard Labor Category (SLC) indicates anticipated labor distribution for typical projects for a Task Order SR Hours and NLR Costs do not reflect relative sizing nor reflect actual estimates of each Anticipated Task Order Offerors shall not change these Government provided SR Hours for each NASA SLC and NLR Costs are considered plug numbers per Contract Year

IDIQ Specified Resources (SR)

What are IDIQ Specified Resources (SR)?- Continued For Government’s use in the Evaluation of Proposed Rates for Anticipated Task Orders:

Fully Burdened Rates (FBRs) per NASA SLC per Contract Year Indirect Rates Applied to NLR Costs per Contract Year, if applicable Fee Rates

NOTE: Offerors shall propose FBRs for all NASA SLCs listed in Section B.6 of the Model Contract and in Volume III Cost/Price Proposal, EPM ISCT- SR Template.

Workbook Templates Overview

Workbook Process Flowchart

CORE EFFORT

Workbook Templates Overview (Continued)

Workbook Process Flowchart

IDIQ EFFORT

Workbook Technical Templates Technical Resources Summary Templates - Core (TRST-Core) Template (ISS and Orion) One template that covers all contract years.

Functions as the link between Volume I – Mission Suitability and Volume III – Cost/Price Proposal

Technical Resources Templates (TRT) – Core (SOW 1.0, 2.0, 3.0 and 4.0) (ISS and Orion)

NOTE: All Technical Templates are required from the Prime Offeror only

Workbook Templates Overview (continued) Workbook Cost Templates Core Effort Templates LPT- Labor Pricing Template (P & MS) OPT- Overtime Pricing Template (P & MS) MSCST- Major Subcontractor Cost Template (MS) PCST- Prime Cost Summary Template (P) MST- Minor Subcontract Template (P) Total CMC3 Price Template (P)

(P) Required from the Prime Offeror (MS) Required from each Major Subcontractor (Contract Value of $35M or > over the period of performance)

Workbook Templates overview (Continued) Workbook Cost Templates IDIQ Effort Templates FBR- Fully Burdened Rates Template (P) ISCT- SR- IDIQ Summary Cost Template- Specified Resources (P) Government Specified Hours (Anticipated Future Task Orders, although not guaranteed)

(P) Required from the Prime Offeror only

Workbook Cost Templates Other Templates MST- Minor Subcontract Template (P) OHT- Overhead Template (P & MS) GAT- G&A Template (P & MS) TC(a), TC(b), TC(c), TC(d),- Total Compensation Templates (P & MS) PIT- Phase-in Template (P) CFAOT- Cognizant Federal Agency and Audit Office Template (P & MS)

(P) Required from the Prime Offeror (MS) Required from each Major Subcontractor (Contract Value of $35M or > over the period of performance)

Other Templates (Con’t) Total Compensation Templates In Total Compensation Template (a) and (b), escalation should be expressed as a percentage and not a number.

Total Compensation Template (c) is used to determine whether the proposal is responsive to the Service Contract Labor Standards.

The minimum Health and Welfare Benefit is $4.27 an hour and so the “Average Cost per Labor Hour” column should total $4.27 or more for non-exempt employees.

Do not propose an amount for non-exempt employees lower than this amount.

Follow up with any proposed subcontractors to ensure they understand this Health and Welfare requirement.

Do not include benefits which are required by law, (i.e. statutory taxes, bonuses, etc.) in the Health and Welfare benefit calculation.

Common Cost/PRICE Volume Errors Proposals with omissions:

Lack of detail on Overhead, G&A, and Other Indirect Rates Lack of narrative supporting rationale Logic Issues Inconsistent content within the proposal Failure to follow template instructions:

Fully Burdened rates in cost proposals do not match proposed Section B rates (Very common) Placing hard numbers instead of formulas/links where appropriate Placing Fully Burdened Labor Rates where straight time Direct Labor Rates are Required

Lack of reconciliation between different areas of the proposal Technical Management Staffing Cost Basis of any estimate are Not:

Specific Clear Detailed

COMMON COST/PRICE VOLUME ERRORS (Cont’d)

Cost/Price Questions?

COST/PRICE PROPOSAL

Conference Questions and Answers

Thank you for attending the Johnson Space Center Pre-Proposal Conference for the Cargo Mission Contract (CMC3) image4.jpeg image5.jpeg image6.gif image1.png image7.png image8.emf oleObject1.bin

FULLY BURDENED RATES TEMPLATE (FBR)

(Major Subcontractor)

FULLY BURDENED RATES TEMPLATE (FBR)

(Prime)

FBR from MINOR SUBCONTRACT TEMPLATE (MST)

IDIQ SUMMARY COST TEMPLATE – SR

(ISCT – SR)

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