MSOC_Pre-Proposal_Conference_Charts.pdf

Welcome to the NASA/Johnson Space Center Mission Systems Operations Contract (MSOC) Pre-Proposal Conference

June 21-23, 2016

NASA-JSC

Gilruth Center, Alamo Ballroom

Welcome

Scott A. Stephens Contracting Officer

MSOC Pre-Proposal Conference Agenda

• Day 1, Tuesday, June 21

– 8:00 a.m. – 9:00 a.m. Check-in and Seating

– 9:00 a.m. – 11:30 a.m. Presentations

– 1:00 p.m. – 1:45 p.m. Tour and Prime One-on-One Overview

– 2:00 p.m. – 4:00 p.m. Cost and Pricing Overview (also available via Skype for Business)

• Day 2, Wednesday, June 22

– 7:45 a.m. – 8:15 a.m. Bus loading for Flight Operations Directorate (FOD) Tours

– 8:15 a.m. – 12:00 p.m. FOD Tours

– 1:30 p.m. – 1:45 p.m. Bus loading for Flight Operations Directorate (FOD) Tours

– 1:45 p.m. – 4:00 p.m. FOD Tours continued

• Day 3, Thursday, June 23

– 8:00 a.m. – 12:00 p.m. Prime One-on-One Meetings

– 1:00 p.m. – 7:00 p.m. Prime One-on-One Meetings (continued)

Day 1 - Morning Presentation Agenda

Topic Presenter Welcome and General Information Scott Stephens

Opening Remarks Debra Johnson

Flight Operations Directorate Steve Koerner

Orientation and Procurement Overview Scott Stephens

Statement of Work (SOW), J Attachments, and Data Requirement Descriptions (DRDs)

Mitchell Macha

Security Briefing Wayne Sings

Government Property Mike Puryear

Overview of the Draft Request for Proposal (DRFP) Scott Stephens

Small Business Charles Williams

Labor Relations Overview Kendrea Vallien Safety and Health Programs Ken Poast

Schedule and Closing Remarks Scott Stephens

Opening Remarks

Debra L. Johnson Director Office of Procurement

FOD Vision and Objectives

Steve Koerner Flight Operations Directorate

Orientation and Procurement

Overview

Disclaimer (Orientation)

• These slides are not to be interpreted as a comprehensive description of the requirements in the DRFP.

• To the extent there are any inconsistencies between this briefing and any future RFP, the RFP will govern.

Purpose of Pre-proposal Conference

• The purpose of this Pre-proposal Conference is to help industry understand the Government’s requirements.

• Questions:

• Index cards are available for written questions for both the conference and tours.

• Following the conference presentation this morning initial responses to written questions will be provided.

• Initial responses to verbal questions will be provided during the Cost/Price Workshop and the Prime One-on-One Sessions.

• To provide consistent information on all tours please submit questions in writing on the index cards provided.

• OFFICIAL responses to all questions will be posted without attribution to the MSOC procurement website after this conference.

• The deadline for submitting questions regarding this conference, the Technical

Reference Library (TRL) and the DRFP is July 7, 2016, at 12:00 p.m. CDT. See the cover letter to the DRFP for additional guidance related to questions about the TRL and DRFP.

MSOC Source Selection Authority and Acquisition Team Members

Source Selection Authority Melanie Saunders, Associate Director- Johnson Space Center

Acquisition Team CD Mission Systems Division Mitchell Macha SEB Chair BR Operations Support Office Scott Stephens Contracting Officer CA3 Mission Integration Office James Lowery Team Member

CD Mission Systems Division Pat Carreon Team Member CD Mission Systems Division Carey Cobb Team Member CI Spaceflight Systems Division Chris Farrar Team Member CM Flight Dynamics Division Barbara Conte Team Member CO Operations Division Nicole Bolinger Team Member CX EVA, Robotics, & Crew Systems Division Jeff Musler Team Member

Points of Contact

Contracting Officer:

Scott A. Stephens jsc-msoc@mail.nasa.gov 281-792-7859

MSOC web address:

http://procurement.jsc.nasa.gov/msoc/

• Questions may be submitted by:

• Emailing jsc-msoc@mail.nasa.gov

• Clicking on the “Anonymous Questions to the Contracting Officer and Feedback” link to submit an anonymous question. This link will remain active until the release of the final RFP.

• In accordance with Section L.13, Communications Regarding This Solicitation, questions related to the final RFP must be submitted in writing to the email address above by September 23, 2016 at 4:00 p.m. CDT.

mailto:jsc-msoc@mail.nasa.gov http://procurement.jsc.nasa.gov/msoc/ mailto:jsc-msoc@mail.nasa.gov

Ombudsman

• Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman …”

• JSC Ombudsman:

Glenn Lutz/XB 2101 NASA Parkway Houston, TX 77058 Phone: (281) 483-3157 Email: glenn.c.lutz@nasa.gov

• The agency listing of “Ombudsmen for Acquisition” is located at http://prod.nais.nasa.gov/pub/pub_library/Omb.html mailto:glenn.c.lutz@nasa.gov

Current FDOC Contract Overview

• Contract Number: NNJ09HD46C

• Prime Contractor: Lockheed Martin Space Operations

• Contract Type: Cost Plus Award Fee (CPAF) with Indefinite Delivery, Indefinite Quantity

(IDIQ) and Level of Effort (LOE)

• Period of Performance: 01/01/2009 - 09/30/2016

• Plus one 1 year option (10/01/2016 – 09/30/2017)

• Skills currently provided on contract include:

• Software and hardware systems engineering, sustaining engineering, systems development/modification and maintenance for Mission Control Center Systems (MCCS) and Training Systems (TS)

• Ground Controller real-time mission execution “Fly” activities

• Spaceflight mission support for ground systems operations

• Mission Systems support scheduling

Current NSOC Contract Overview

• Contract Number: NNJ10HD35C

• Prime Contractor: Raytheon Technical Services Company

• Contract Type: Cost Plus Award Fee/Incentive Fee

• Period of Performance: 10/01/2010 - 09/30/2017

• Plus two 1 year options: It is not the Government’s intent to exercise the options

- 10/01/2017 - 09/30/2018

- 10/01/2018 - 09/30/2019

• Skills currently provided on contract include:

• Software and hardware systems engineering, sustaining engineering, systems development/modification and maintenance for mockups and Information Technology support systems

• Spaceflight training and mission support operations

• Event support and scheduling

SOW, J Attachments, DRDs, TRL Overview

Mitchell Macha SEB Chair

DRFP Highlights - Section C (SOW)

• Section 1 – Mission Systems Operations Contract Overview

• Describes the Mission Systems that are within the scope of the MSOC

• Description of Programmatic Support

• Description of Flight Operations Mission Systems

• Mission Control Center Systems (MCCS)

• Training Systems (TS)

• Space Vehicle Mockup Facility (SVMF)

• Integration, Test, & Development Environments

• Section 2 – Management and Administrative Requirements

• Comprises the effort required to manage the contract and provide general management and administrative services such as:

• Contract Management (financial, property, data management, IT, procurement, records)

• Risk Management

• Safety and Health, Environmental

• Quality

• Security and Technology Protection Management

• Configuration Management

• In Section 2.6, please note the requirement that personnel working with the IT Cyber Security and COMSEC (Communications Security) System must have the required security clearance on Day 1 of the contract

• Secret or Top Secret as required at contract start; SCI will be obtained after contract start

DRFP Highlights - Section C (SOW) (cont)

• Section 3 – Mission Systems Support

• Contains the work requirements for each Mission System and is divided into three areas:

• Common work content for all Mission Systems

• Unique work content for Mission Systems or environment

• LOE

• Section 3 – Mission Systems Support (cont)

• Common work content for all Mission Systems

• Management

• Development, Modification, and Systems Engineering

• Maintenance and Sustaining Engineering

• Mission Systems Operations

• Performance Standards

• Test and Checkout

• Interface Support

• Certification and Training

• Metrics/Data and Reports

• Requirements Documentation

• Special Projects (IDIQ)

• Section 3 – Mission Systems Support – (cont)

• Unique work content to each Mission System or environment

• MCCS Support

• TS Support

• Integration and Test Environment Support

• Development Environments Support

• SVMF Support

• Section 3 – Mission Systems Support – (cont)

• LOE work content

• Ground Segment Control Board (GSCB)

• Program Requirements Document (PRD)

• Human Space Flight (HSF) Network Operations Integration

• Systems Engineering and Integration Support

• Architectural and Engineering Support

• Mockup Management

• Test Direction

• Facility Management

• All work described in SOW Sections 2 and 3 are considered baseline unless specifically identified as IDIQ or LOE

DRFP Highlights – Section J

• J-1 Glossary

• J-2 Applicable Documents List

– Most documents available in the TRL

• J-3 Award Fee Plan

– Appendix 2 – Award Fee Distribution

• J-4 Small Business Subcontracting Plan (DRD-MSOC-0009)

• J-5 Safety & Health Plan (DRD-MSOC-0021)

• J-6 Security Classification

– Form DD254, Department of Defense Contract Security Classification Specification

• J-7 Total Compensation Plan (DRD-MSOC-0035)

• J-8 Off site Government Furnished Property

Green – Offeror deliver with proposal White – Government provided Gold – Offeror deliver after contract award

DRFP Highlights – Section J (cont)

• J-9 JSC on site Installation Accountable Property

• J-10 Custom and COTS Software

• J-11 Phase-In (DRD-MSOC-0005)

• J-12 Standard Labor Categories

• J-13 Continuous Improvement Plan (DRD-MSOC-0020)

• J-14 Contractor Organizational Conflict of Interest (OCI) Avoidance Plan

(DRD-MSOC-0032)

• J-15 Government Organizational Conflict of Interest (OCI) Assessment of

MSOC

• J-16 Data Requirements Description (DRD) List

• J-17 Data Requirements Description Sheets

– 54 DRDs encompassing all significant aspects of the contract

Green – Offeror deliver with proposal White – Government provided Gold – Offeror deliver after

• J-18 List of Facilities

• J-19 Acronyms

• J-20 Labor Rates Table

• J-21 MSOC Work Breakdown Structure (WBS) and Dictionary (DRD-MSOC-

0001)

• J-22 Floor Space

Green – Offeror deliver with proposal White – Government provided Gold – Offeror deliver after

DRFP Highlights – DRDs

The following Data Requirement Descriptions (DRDs) are due with proposal, and are included as part of the 500 page limit of Mission Suitability and Past Performance listed in Section L.16.2.

• DRD-MSOC-0002, Management Plan

• DRD-MSOC-0005, Phase-In Plan

• DRD-MSOC-0017, Staffing and Critical Skills Plan

• DRD-MSOC-0020, Continuous Improvement Plan

• DRD-MSOC-0030, Contractor Security Management Plan

• DRD-MSOC-0035, Total Compensation Plan

• DRD-MSOC-0043, Change Control Process and Plan

• DRD-MSOC-0044, Configuration Management Plan

• DRD-MSOC-0057, Software Standards and Development Plan

The following DRDs are due with proposal, and are not included as part of the 500 page limitation.

• DRD-MSOC-0001, MSOC Work Breakdown Structure (WBS) and Dictionary

• DRD-MSOC-0009, Small Business Subcontracting Plan

• DRD-MSOC-0021, Safety and Health Plan

The following DRD is due with proposal as part of Volume IV – Responsibility Considerations.

• DRD-MSOC-0032, Organizational Conflict of Interest (OCI) Plan

The following DRD is due at the Contracting Officer’s request prior to Contract Award (see L.16.6 (d) for further details).

• DRD-MSOC-0008, Government Property Management Plan

DRFP Highlights – DRDs (cont)

• The SEB took a zero-based approach to DRDs. All DRDs associated with the current contracts have been evaluated for inclusion in the MSOC solicitation

MSOC DRDs:

• Contract Work Breakdown Structure and Dictionary

• Management Plan

• Risk Management

• Contract Configuration Management Plan

• Phase-In Plan

• Phase-Out Plan

• Technical Metrics Plan and Reports

• Government Property Management Plan (PMP)

• Small Business Subcontracting Plan and Reports

• Information Technology (IT) Capital Planning and

Investment (CPIC)

• Emergency Preparedness and Disaster Recovery Plan

• Status Reports and Reviews

• Reprocurement Data Package

• Financial Reporting of Contractor-Held Property

• FOD Supplemental Cost Reports (SCRs)

• NF533 Cost Reporting

• Staffing and Critical Skills Plan

• Fiscal Year (FY) Operating Plan and Planning, Programming, Budgeting, and Execution (PPBE)

• Travel Plan

• Continuous Improvement Plan

• Safety and Health Plan and Reports

• Identification and Assertion of Use, Release, or

Disclosure

• Environmental and Energy Consuming Product

Compliance Reports

• System Safety Program Plan

• Quality Plan and Reports

• Software Quality Assurance Plan and Reports

• Government Industry Database for Electronic Parts

(GIDEP) and NASA Advisory Problem Data Sharing and Utilization Program Documentation and Reporting

• Non-conformance Record Template

• Non-Government Use of Mission Systems Package

• Contractor Security Management Plan

• Mission Systems Security Plan

• Organizational Conflict of Interest (OCI) Plan

• Records Management Plan

• New Technology Reporting

• Total Compensation Plan

• ISS Retirement Plan

• Certificate of Flight Readiness Endorsement

• MSOC Software List

• Training and Certification Plan

• Change Control Process and Plan

• Configuration Management Plan

• Level A and B Requirements

• Interface Control Document

• Systems Lifecycle Process

• Equipment Replacement Plan

• Reports Required for Logistics

• Test and Verification Approach

• T&V Plans, Procedures, and Reports

• Standard Operating Procedure

• Acceptance Review Package

• Design Review

• Architecture & Design Specifications

• Software Development Folder

• Software Standards & Development Plan

Eliminated DRDs: Added DRDs Combined DRDs

• Earned Value Measurement (EVM) Plan and Reports

• Workforce Reports

• Deficient Government Furnished Property (GFP) Report

• System Requirements Operations Concept

• Shuttle Retirement Plan

• Software Documentation Delivery

• Action Items

• NBL and SVMF Database Management Plan and Databases

• ISS Retirement Plan

• Total Compensation Plan

• Phase-Out Plan

• Environmental and Energy

Consuming Product Compliance Reports

• Non-Government Use of Mission Systems Package

• Reports Required for Logistics

• Staffing and Critical Skills Plan

• Test and Verification Plans and Procedures & Test and Verification Report

• Safety and Health Plan & Safety and Health Plan Metrics, Self Eval, & Safety Lessons Learned

• Standard Operating Procedures & Maintenance Plan

• Status Reports and Reviews & Daily Report

• Status Reports and Reviews &

Management Review Report

• Status Reports and Reviews & SVMF and

NBL Weekly Report

Award Fee Plan – Attachment J-3 (Weighting)

1. Performance and Compliance with Management, Technical, & Safety and Health Requirements

• Flight Safety, Mission Preparation, Training, and

Execution

• Staffing, Certifications, and Retention

• Technical and management performance

• Program Management

• Safety and Health

65%

2. Cost 25%

3. Small Business Goals 10%

MSOC Online Technical Resource Library (TRL)

• Access the online TRL from the MSOC procurement portal

• http://procurement.jsc.nasa.gov/msoc/

• What it is:

• Contains FOD technical data associated with the SOW, Task Orders and other contract requirements

• Library table of contents and description file included

• Organized by type for ease of use

• Ensures a reasonable set of background information is available for all Offerors to consider in their response to the RFP

• All content is located in a single technical library

• Final RFP release is planned for August 15, 2016 at which time the online TRL is planned to be frozen (i.e. no documents added or removed).

• Any updates to the TRL after this point will be announced on the MSOC procurement portal.

http://procurement.jsc.nasa.gov/msoc/

MSOC Online TRL - Export Control Notice:

• Offerors are reminded that the library contains material which has not been reviewed for Export Control considerations and should therefore be treated as if it is export controlled.

• This library also contains material that is considered sensitive and therefore all files shall be treated as sensitive material.

• The material shall not be released or transmitted to any foreign person or to any person representing any foreign person, either directly or indirectly, without specific prior approval by a knowledgeable, authorized export control official.

• Significant criminal and civil penalties including fines, debarment, and incarceration may be incurred for violation of Export Control regulations.

• Use of this library is for the sole purpose of the MSOC activity only and the sharing of this information for any other purpose is prohibited.

MSOC Online TRL - Structure / Contents

• Top Level of the Library consists of:

– Documents folder

– Forms folder

– READ ME file

– Table of Contents file

– FDOC and NSOC SOWs

• Documents Folder – contains all technical documents for MSOC

• Forms Folder – contains Federal Government, NASA, and JSC forms that are applicable to MSOC

MSOC Online TRL Structure / Contents of Documents Folder

• FDOC – folder containing FDOC delivery orders, task orders, and status reports

• FOD – folder containing FOD documents

• GFE Tools – folder containing files on GFE tools such as Fox and ServiceNow

• MCCS – folder containing files on MCCS, including requirements, ICDs, and ops procedures

• NASA – folder containing NASA and JSC files, including NPRs, JPRs, NPDs, etc.

• NSOC – folder containing sample NSOC delivery orders and reports

• Procurement – folder containing relevant procurement notices

• Program Documents – folder containing relevant ISS, Orion, and commercial services documents

• Standards – folder containing national standards documents relevant to MSOC

• SVMF – folder containing files on SVMF, including requirements, ICDs, analysis reports, safety reports, and ops procedures

• TS – folder containing files on TS, including requirements, ICDs, and ops procedures

Other DRFP Highlights

• The Government intends to locate the MSOC workforce and MSOC warehouse operations on-site at JSC.

• Anticipated seat count and warehouse capability will be provided for the final RFP in J-22, Floor Space.

• Warehouse space is comprised of TBD square footage in four locations: Bldg.

30, Bldg. 5, Bldg. 59, and TBD Warehouse.

Security Briefing

Wayne Sings Security Specialist

Government Property

Mike Puryear, CPPM, CF Industrial Property Officer

Property Clauses

NASA FAR SUPPLEMENT (NFS):

• NFS 1852.245-70 Contractor Requests for Government-Provided Equipment (GFP) + Alt 1

(Aug 2015) (clause G.4)

• Must have prior CO consent to acquire or fabricate property, with few exceptions

• Explains exceptions and the process

• Covers property obtained from excess sources is provided as-is, where-is

• Contractor screens Government sources for availability of property

• NFS 1852.245-71 Installation-Accountable Government Property (IAGP) + Alt I (Jan 2011) (clause G.5)

• This is NASA JSC accountable and managed property

• Not accountable to the contractor

• Provided for use on the center and CO authorized locations

• Details the NPRs and JPRs applicable to the IAGP

• Alt I states contractor may not use JSC Central Receiving as official receiving facility; must use contractor run facility

• NFS 1852.245-73 Financial Reporting of NASA Property in the Custody of Contractors (Jan 2011) (clause G.6)

• NASA Form (NF) 1018 Reporting – First report due Oct 15 after contract start based on property data from Oct 1 the previous year through September 30 of the current year.

• Pay special attention to NFS 1845.7101 (instructions) on:

• NF 1018 annual reporting by FY

• Property classification

• Transfers of property

• Total unit acquisition costs and deletion of records

• NFS 1852.245-74 Identification and Marking of Government Equipment (Jan 2011) (clause D.1)

• Explains how to physically mark equipment delivered to the Government

• NFS 1852.245-75 Property Management Changes (Jan 2011) (clause G.7)

• Lists the situations when you must submit proposed changes to property management processes and procedures to the Government Property Administrator

• NFS 1852.245-76 List of Government Property Furnished Pursuant to FAR 52.245- 1 (Jan 2011) (clause G.8)

• List of GFP for performance of the contract

• NFS 1852.245-78 Physical Inventory of Capital Personal Property (Aug 2015) (clause G.9)

• Covers requirement for annual physical inventory of any property items (material or equipment) with a total acquisition cost of $500,000 or greater

• This is in addition to the physical inventory requirements in FAR 52.245-1

• NFS 1852.245-79 Records and Disposition Reports for Government Property with Potential Historic or Significant Real Value (Jan 2011) (clause G.1)

• Lists additional data required in the contractor’s property database necessary to identify NASA property with potential historic value or significant monetary value

• NFS 1852.245-80 Government Property Management Information + Alt I (Jan 2011) (clause L.9)

• Lists 7 questions the contract must respond to related to their current Government property management system, plans to use existing Government property, accounting practices allowing for direct charging of commercially available equipment, intent to acquire additional property

• This data will be evaluated by the SEB.

• NFS 1852.245-81 List of Available Government Property (Jan 2011) (clause L.1)

• Relates to 52.245-1 and -2 wherein the Government will make the Government property available for use in performance of the contract.

• NFS 1852.245-82 Occupancy Management Requirements (Jan 2011) (clause G.10)

• Relates to work in and around Government real property

• Addresses installing or removing contractor-owned property on site

• Addresses construction or installation of fixed improvements or structural alterations in Government buildings

• Requires contractor to report real property no longer needed

• NFS 1852.245-83 Real Property Management Requirements (Jan 2011) (clause G.1)

• In addition to FAR 52.245-1, provides requirements for compliance of real property

• NFS 1852.246-72 Material Inspection and Receiving Report (Apr 2015) (clause E.1)

• DD250 required for official tangible contract deliverables

Property Clauses Other Property Related Items

FEDERAL ACQUISITION REGULATIONS (FAR):

• FAR 52.245-1 Government Property (Apr 2012) (clause I.1)

• This is the primary Government Property clause

• Covers processes from pre-acquisition to post disposal

• Mirrors DRD-MSOC-0008 for the Government Property Management Plan

• FAR 52.245-9 Use and Charges (Apr 2012) (clause I.1)

• Covers use of Government property on commercial contacts

ATTACHMENTS:

• Attachment J-9 - Installation Accountable Government Property (IAGP)

• Listing of Government property being provided for use in support of this contract onsite

• JSC will retain accountability for this property

• Attachment J-8 Government Furnished Property (GFP)

• Listing of Government property being provided for use in support of this contract offsite

• MSOC will be accountable for this property

Other Property Related Items cont.

DRD’S:

• DRD for a Government Property Management Plan (DRD-MSOC-0008)

• Explains how the contractor will administer and control Contractor Acquired Property (CAP) and Government Furnished Property (GFP)

• Initial draft due when requested by the CO during the evaluation process

• Final plan will be due 30 days after contract award and must be coordinated with the assigned

Government Property Administrator and have their concurrence

• Must provide qualifications and experience of the proposed property manager

• DRD for Financial Reporting of Contractor-Held Property (DRD-MSOC-0014)

• Explains monthly reporting for Contractor-Held Property (CHATS)

• NASA Form (NF) 1018 reports submission

• DRD for Reports Required for Logistics (DRD-MSOC-0049)

• Reports are required when on site storage totaling $75K or greater is in one location and not controlled by JSC/JB Logistics

• Reporting quarterly, bi-annual, annual; negative reports are required

Other Property Related Items cont.

SPECIAL DATA REQUIREMENT:

• Office Supplies (L16.5(e)5) – Identify how offices supplies will be charged and application of

FAR 52.245-1

Overview of the

DRFP

NNJ16100117R

General Information

• If an RFP is issued, the actual issued RFP and amendments take precedence over this conference or any draft RFP issued

• Period of Performance:

• Phase-In Period: 8/01/17 to 9/30/17

• 2 year Base Period: 10/01/17 to 9/30/19

• Option 1 (Years 3-4): 10/01/19 to 9/30/21

• Option 2 (Years 5-6): 10/01/21 to 9/30/23

• Option 3 (Years 7-8): 10/01/23 to 9/30/25

General Information

• Contract Type: Single Award CPAF contract with IDIQ and LOE

• Competition: Full and Open Competition

• NAICS Code: 541712 Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology), Exception C, Space Vehicles and Guided Missiles, their Propulsion Units, their Propulsion Units Parts, and their Auxiliary Equipment and Parts.

• Size Standard in number of employees is 1,250 (by exception).

Section A – Solicitation and Contract Form

• Complete, sign, and date the Standard Form 33 (SF 33)

• Block 12 of Standard Form 33, Solicitation, Offer, and Award is to be completed

• In accordance with provision L.14, Offeror Acceptance Period, proposals submitted in response to this solicitation shall remain firm for at least 365 calendar days after the date specified for receipt by the Government and shall contain a statement to this effect. In addition, Offerors shall complete Block 12 of Standard Form 33, Solicitation, Acceptance, and Award accordingly.

Section B – Supplies or Services and Prices/Costs

• B.3 Estimated Cost and Award Fee

• Offeror to complete all Offerer-Fill-Ins (OFIs) in the Total Estimated Cost and Award Fee Chart including Estimated Cost, Award Fee and Total Estimated Cost & Award Fee for all supplies/services.

• Attachment J-20, Labor Rate Tables

• Propose all fully-burdened labor rates (exclusive of prime fee) for each labor category in the rate table.

• Propose the award fee rate in the rate table. This fee rate represents the maximum fee rate which may be proposed or negotiated for individual task orders during contract performance.

• B.5 IDIQ Minimum and Maximum Ordering Limits

• The guaranteed minimum to be ordered under this contract is: $50,000.

• The maximum which may be ordered under this contract is: $405,380,000.

Section F – Deliveries or Performance

• F.5 Option for the Incremental Increase of Effort

• Fill-in the per hour increases that are applicable during the period the flex option is executed, including the increase in estimated cost for each direct labor hour ordered by exercising flex option(s) and the increase in maximum available award fee estimated for each direct labor hour ordered by exercising flex option(s). Provide these values for the Base Period, Option 1, 2, and 3.

F.6 Options to Extend Period of Performance

• Fill-in the additional Estimated Costs, Maximum Award Fee, and Total Cost and Maximum Award

Fee to be added for each option period (Options 1, 2, and 3).

Section G – Contract Administration Data

• G.2 Award Fee For Service Contracts (NFS 1852.216-76)

• Award fee evaluations will be conducted every 6 months for the first year.

• At the Governments discretion, the award fee period evaluation can be changed to be conducted every 12 months.

• The Government reserves the right to return to 6 month evaluations at any time during the performance of this contract, at the Government’s sole discretion.

• G.11 Security/Badging Requirements for Foreign National Visitors and Employees/Representatives of Foreign Contractors (JSC 52.204-91)

• The badging process can be lengthy so allow sufficient lead time.

Section H – Special Contract Requirements

• H.2 Limitation on Future Contracting (NFS 1852.209-71)

• A limitation on future contracting opportunities may be imposed if it is determined that an Organizational Conflict of Interest (OCI) issue cannot be adequately mitigated.

• H.4 Key Personnel and Facilities (NFS 1852.235-71)

• Clause must be filled in by offeror for personnel considered to be essential to the work being performed.

• H.6 Submission of Vouchers for Payment (JSC 52.216-92)

• Offeror to note NSSC Mailing Address in H.6(b).

• H.9 Small Business Subcontracting Goals (JSC 52.219-90)

• The Offeror shall fill-in the goals as identified in the Attachment J-4, Small Business

Subcontracting Plan.

Section H – Special Contract Requirements

• H.12 Non-Government use of NASA Facilities

• The Government may allow non-exclusive, non-Government use of NASA facilities, Mission

Systems, equipment [as defined in FAR 52.245-1 (APR 2012)], and technical capabilities (e.g.

skills, tools) for purposes other than contract performance. (See provision for further details.)

• H.13 No Cost Reimbursement or Fee for Business Development Associated with the Non-Governmental Use of NASA Facilities

• The Government will not reimburse, either directly or indirectly, any costs associated with the Contractor’s efforts to market, solicit, capture, or otherwise establish agreements with customers for the non-Government use of Government equipment and/or facilities as identified in clause H.12, Non-Government use of NASA Facilities. Such business development costs are determined to be unallowable in accordance with FAR 31.201-6, Accounting for unallowable costs. The contractor pursues business development of the non-Government use of NASA facilities at their own risk. (See provision for further details.)

Section L - Instructions, Conditions, and Notices to Offerors

• L.1 Instructions To Offerors – Competitive Acquisition (FAR 52.215-1)

• Though the Government reserves the right to conduct discussions, the intent is to award without discussions

• Therefore, the Offeror’s initial proposal should contain the Offeror's best terms from a cost/price and technical standpoint

• L.10 Proposal Marking And Delivery (JSC 52.215-109)

• For proposal delivery, the Offeror is strongly encouraged to notify the CO one day in advance of the proposal submission.

Section L - Instructions to Offerors

• L.16.2 Proposal Arrangement, Page Limitations, Copies, And Due Dates

• Observe proposal due dates: Proposal Volume II, Past Performance and the Cognizant Audit Office Template (CAOT) of Volume III – Cost/price Proposal are requested to be delivered on September 14, 2016; approximately 30 days prior to other volumes of the proposal.

• Review all instructions and page count limitations; the SEB will not evaluate pages that exceed page limitations. These pages will be returned to the Offeror.

• It is important that you carefully read the page definitions as defined in this provision.

• Offerors are highly encouraged to provide only the relevant information necessary to understand their proposal.

• Mission Suitability and the Past Performance Description are page limited to 500 total pages combined. The Past Performance Description should not exceed 50 pages.

Table L-2: Overview of Proposal Volumes and Page Limitations

Volume No. Title Page Limit Hard Copy CD-ROM Format

1 Mission Suitability 9 2 MS Word

Sub-factor 1 Technical Approach (TA1-2)

• Narrative

• DRD-MSOC-0030

• DRD-MSOC-0043

• DRD-MSOC-0044

• DRD-MSOC-0057

Included in

Sub-factor 2 Management Approach (MA1-4)

• DRD-MSOC-0002

• DRD-MSOC-0005

• DRD-MSOC-0017

• DRD-MSOC-0020

• DRD-MSOC-0035

Included in

Sub-factor 3 Safety & Health Approach (SH1)

• DRD-MSOC-0021

No Page Limit

Volume No. Title Page Limit Hard Copy CD-ROM Format

I Mission Suitability (cont.) 9 2 MS Word

Sub-factor 4 Small Business Utilization Approach (SB1-2)

̵ DRD-MSOC-0009

No Page Limit

Appendix A Basis of Estimate and Technical Resources No Page Limit Appendix B Key Personnel See Note 1 Appendix C DRD-MSOC-0001 MSOC Work Breakdown Structure (WBS) and Dictionary No Page Limit

II Past Performance 6 2 MS Word

Past Performance Description Included in 500 Past Performance Relevancy Matrix (L-7) No Page Limit MS Excel

Past Performance Attachments No Page Limit MS Word or Native Format

Note 1: The page limit for Key Personnel is one page for each key position proposed.

Table L-2: Overview of Proposal Volumes and Page Limitations (cont.)

Table L-2: Overview of Proposal Volumes and Page Limitations (cont.)

Volume No. Title Page Limit Hard Copy

CD-ROM Format

III Cost/Price No Page Limit 4 2

Cost Narrative MS Word

Templates MS Excel

IV Responsibility Considerations No Page Limit 2 2 MS Word

Business System Adequacy

- Pre-Award Survey Of Prospective Contractor Accounting System checklist (L-5 if required)

Organizational Conflict of Interest (OCI) Information

̵ DRD-MSOC-0032

V Model Contract No Page Limit 2 2 MS Word

**Standard Form 33 and Sections A-J, with all fill-ins completed, and Section K, Representations and Certifications, with all fill-ins completed

The offeror shall describe its Technical approach as described in TA1 and TA2 of the MSOC RFP for MCCS, TS, SVMF, an IDIQ Sample Delivery Order for the Orion Mission Simulator and its overall Quality System approach.

L.16.3.1 Volume 1 Mission Suitability Subfactor 1 — Technical Approach

(TA)

• TA1. Specific Technical Understanding, Resources, and Supporting Processes

• TA2. Orion Mission Simulator (OMS) Sample Delivery Order (DO)

The Offeror shall describe its Management approach as described in MA1 through MA4 of the MSOC RFP for Staffing, its Total Compensation Plan, its Continuous Improvement Strategy, its Organizational Strategy, and its 61-day Phase-in Plan that addresses its readiness to assume ongoing operations and development responsibilities in the SOW at contract start.

L.16.3.2 Mission Suitability Subfactor 2 — Management Approach (MA)

• MA1. Overall Management Approach

• MA2. Staffing and Critical Skills Approach

• MA3. Continuous Improvement Approach

• MA4. Contract Phase-In Approach

The Offeror shall describe its approach to meeting the safety and health requirements of the SOW.

L.16.3.3 Mission Suitability Subfactor 3 — Safety & Health Approach (SH)

• SH1. Safety and Health Approach

The Offeror shall describe its Small Business Utilization approach as addressed in Subfactor 4.

L.16.3.4 Mission Suitability Subfactor 4 — Small Business Utilization (SB)

• SB1. Small Business Subcontracting

• SB2. Commitment to the Small Business Program

The Offeror shall be responsive to the appendices.

L.16.3.A-C Mission Suitability Appendices:

• Appendix A: Basis of Estimate and Technical Resources (templates provided)

• Appendix B: Key Personnel information (template provided)

• Appendix C: DRD-MSOC-0001 MSOC Work Breakdown Structure (WBS) and Dictionary

The Offeror shall provide its Past Performance in Volume 2 L.16.4. Volume 2 Past Performance

The Offeror shall provide its Cost/Price information in Volume 3 L.16.5 Volume 3 Cost/Price

• Title pages, cover sheets, tables of contents, acronym listings (or a glossary of abbreviations), Technical Resources Summary Templates, and requested cross reference lists are excluded from the page counts as conveyed in the instructions. These exclusions cover narrative and DRD’s due with proposal.

• Putting evaluation information on the documents mentioned above will result in these pages being considered as part of the page limitation.

M.2 Evaluation Factors For Award

• Mission Suitability and Past Performance when combined are significantly more important than Cost/Price

• Mission Suitability is more important than Past Performance

• Mission Suitability and Cost/Price are approximately equal in importance

M.3 Mission Suitability Factor

• Mission Suitability – Scored on a 1,000 point system, with the following allocation:

Section M – Evaluation Factors for Award

M.4 Past Performance – Evaluated using confidence ratings

M.5 Cost/Price – Evaluated on price analysis and cost analysis to include a cost realism analysis

• The lack of resource realism may adversely affect the Offeror’s Mission Suitability scores and result in cost realism adjustments under the cost /price factor.

M.6 Responsibility Considerations

• An Offeror must be eligible for award in accordance with FAR subpart 9.104, Responsible Prospective Contractors. Business System Adequacy, Government Property adequacy and Organizational Conflict of Interest Information are used to determine responsibility. However, these items may not constitute all eligibility considerations that will be addressed by the SEB pursuant to FAR 9.10

M.7 MODEL CONTRACT AND ADDITIONAL REQUIREMENTS

• The model contract will not be evaluated for selection purposes. It will, however, be reviewed to ensure that it was signed by a person authorized to commit the Offeror, that there is completion of all fill-ins, and that it accurately captures the content as set forth in the Offeror’s proposal. Errors or inconsistencies in the Model Contract may result in an Offeror being removed from consideration for award.

Special Considerations

NOTE TO PROSPECTIVE OFFERORS:

Prospective Offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Small Business

Charles Williams Small Business Specialist

Small Business Utilization SB1

• This solicitation contains FAR clause 52.219-9, “Small Business Subcontracting Plan with Alternate II.”

– Offerors Other than Small are to address the 11 main elements (per FAR 19.704) in their Small Business Subcontracting Plan.

• Small Business Offerors are not required to submit a Small Business Subcontracting Plan, nor will be evaluated under SB1.

• Section M.5 Small Business Offerors will receive full credit under the Small Business Utilization sub-factor.

Recommended Small Business Goals

SB Category Small Business

Goals

Small Businesses (SB) 25.0%

Small Disadvantaged Business Concerns (SDB) (Includes SDB’s in represented and under-represented areas*)

5.0%

Women Owned Small Business Concerns (WOSB) 11.0%

Historically Black Colleges and Universities and Other Minority Educational Institutions (HBCU/MEI)

0.5%

HUBZone Small Business Concerns (HUB) 1.8%

Veteran Owned Small Business Concerns (VOSB) 4.0%

Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB) 3.5%

Small Business Goals Template

Column A Column B Column C

Business Category Goal as Percent of Contract Value

Dollar Value to be subcontracted per Category

Goal as Percent of Subcontracting Value

Small Business Concerns

Large Business Concerns N/A

Total Dollars to be Subcontracted N/A

Subcategories of Small Business Concerns Women Owned Small Business

Small Disadvantaged Business

Veteran Owned Small Business

Service-Disabled Veteran-Owned Small Business

HUBZone Small Business

Historically Black Colleges and Universities and Other Minority Educational Institutions (HBCU/MEI)

Small Business Goals Example

Column A Column B Column C

Business Category Goal as Percent of Contract Value

Dollar Value to be subcontracted per

Category

Goal as Percent of Subcontracting Value

Small Business Concerns 25 percent $25,000,000 50 percent

Large Business Concerns N/A $25,000,000 50 percent

Total Dollars to be Subcontracted N/A $50,000,000 100 percent*

Subcategories of Small Business Concerns** Women Owned Small Business 9 percent $9,000,000 18 percent

Small Disadvantaged Business 5.0 percent $5,000,000 10 percent

Veteran Owned Small Business 2.5 percent $2,500,000 5 percent

Service-Disabled Veteran-Owned Small Business 1.5 percent $1,500,000 3 percent

HUBZone Small Business 1.5 percent $1,500,000 3 percent

Historically Black Colleges and Universities and Other Minority Educational Institutions (HBCU/MEI)

1.5 percent $1,500,000 3 percent

List of Small Business Subcontractors Example

Company Name DUNS/ Cage Code Type of Business NAICS SOW Ref. Dollar Value

XYZ Corp 123456789 SB, SDB 811212 3.2 $400,000

Acme Ltd. 5KWH50 Large 541579 2.1 $1,520,000

Smith & Jones VOSB, SDVOSB 541512 2.4 $4,650,000

Total $6,570,000

Labor Relations Overview Guidelines for Responding to Labor Relations

Requirements in the MSOC Draft Request for Proposal

(DRFP)

Kendrea D. Vallien JSC Contractor Industrial Labor Relations Officer

• Waiver of Service Contract Labor Standards

• Total Compensation Plan

• Non-Displacement of Qualified Workers

• References

RFP Labor Relations Requirements

Waiver of Service Contract Labor Standards

• The Contracting Officer has made a determination that FAR 52.222-41: Service Contract Labor Standards is not applicable to the MSOC contract.

• “The SCA applies to every contract entered into by the United Stated or District of Columbia, where the principle purpose is to furnish services through the use of service employees.

• In practice, a 10 to 20 percent guideline has been used to determine whether there is more than a minor use of service employees. (Preamble at 48 Fed. Reg. 49736, 49743-44 (Oct. 27, 1983).)”

• Historically, the percentage of non-exempt employees that perform the MSOC functions has been less than 10%.

• Because the Service Contract Labor Standards has been waived, a wage determination and the following clauses will not be incorporated into the MSOC contract.

• FAR 52.222-41, Service Contract Labor Standards

• FAR 52.222-42, Statement of Equivalent Rates for Federal Hires

• FAR 52.222-55, Minimum Wages Under Executive Order 13658

Waiver of Service Contract Labor Standards

• Offerors are still required to submit a Total Compensation Plan (TCP) (DRD- MSOC-0035) with their initial proposal.

• The proposed compensation of all MSOC employees will be evaluated in terms of its impact upon recruiting and retention, its realism, and its consistency with a total plan for compensation. (FAR 52.222-46 and NFS 1831.231-71)

• Be advised that if the percentage of non-exempt employees increases to 20% or more during contract administration, then the MSOC Contractor will be subject to FAR 52.222-41 and the corresponding wage determination.

Total Compensation Plan (TCP)

• The TCP (DRD-MSOC-0035) is due with the proposal.

• TCPs identify and discuss wages, salaries, and fringe benefits for professional employees and non-exempt service employees for both the prime and all major subcontractors.

The SEB is required to evaluate TCPs per FAR 52.222-46, “Evaluation Of Compensation for

Professional Employees” and NFS 1852.231-71, “Determination of Compensation Reasonableness”.

• Offeror teams can submit a separate TCP for each team member, a combined TCP for all team members, or any combination thereof.

• Submit Compensation Templates a-d in your Cost/Price volume.

• Tip: Be specific when describing employee fringe benefits.

Is the benefit employer versus employee paid, or a combination?

What is the specific benefit and cost to the employee?

When are employees eligible for this benefit?

Recent Updates to the TCP DRD (1 of 3)

• Block 6 - References: The reference to FAR 52.222-41: Service Contract Labor Standards is removed for the MSOC TCP.

• Block 8 – Scope: “The Total Compensation Plan and Compensation Templates (a) through (d) shall be required for both the prime team members and all subcontractors that meet the criteria in NFS 1831.205-670(b).”

Note that the threshold for subcontractors has changed.

“The subcontract has a total potential value expected to exceed the threshold for requiring certified cost or pricing data as set forth in FAR 15.403-4.”

This subcontractor threshold for TCPs is different than the thresholds used for pricing or past performance evaluations.

Recent Updates to the TCP DRD (2 of 3)

• Block 8 – Scope: “The Total Compensation Templates shall be provided as part of the Cost/Price Volume of the proposal, and will be evaluated as part of both the Total Compensation Plan and the Cost/Price Volume.”

All team members that submit a TCP are required to submit the Compensation

Templates.

• Item 1.0: “State the company name(s) of the prime offeror (or joint venture team members) and subcontractor(s), using the subcontractor definition found at NFS 1852.231-71(b).”

The team structure must be defined in the TCP even if the structure is defined elsewhere in the proposal.

Recent Updates to the TCP DRD (3 of 3)

• Item 1.0: “For subcontractors that will submit a TCP, state whether the Government can share your compensation data with the prime offeror.”

This information is important so the source evaluation board can protect subcontractor data, as requested, when writing Mission Suitability findings and questions/comments on the Cost/Price Proposal.

• Distribution: Reports are now submitted electronically and no longer in hard copy.

• DRL: The TCP is included in the Mission Suitability 500 page limitation.

FAR 52.222-17, Nondisplacement of Qualified Workers

• FAR 52.222-17 applies to service contracts for performance by service employees (non-exempt) of the same of similar work at the same location.

• Predecessor non-exempt employees are offered a right of first refusal only for positions for which they are qualified and a position is available.

• The successor contractor is not obligated under this clause to pay the incumbent employees their current wages.

• There is no requirement to hire exempt (professional) employees; although many contractors choose to hire a significant number of incumbent employees for their expertise and relationships with the technical community.

Reference Title FAR Part 22 Application of Labor Laws to

Government Acquisitions https://www.acquisition.gov/?q=/browse/f ar/22

NFS Part 1822 Application of Labor Laws to Government Acquisitions http://www.hq.nasa.gov/office/procureme nt/regs/nfstocA.htm

FAR 52.222-17 Nondisplacement of Qualified Workers https://www.acquisition.gov/?q=/browse/f ar/52

Department of Labor, Wage and Hour Division, Prevailing Wage Resource Book http://www.dol.gov/whd/recovery/pwrb/toc .htm

29 CFR 541 Defining and Delimiting the Exemptions for Executive, Administrative, Professional, Computer and Outside Sales Employees https://www.law.cornell.edu/cfr/text/29/par t-541

References

Safety & Health Programs Guidelines for responding to Safety Requirements in the MSOC DRFP

Ken Poast Safety and Test Operations Division

Overview of the NASA Safety Program

• NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, or environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities

• NASA shall comply with all applicable regulations

• NASA Safety & Health Requirements

• Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT

• NASA requires every employee to report workplace hazards

• NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions

Overview of the NASA Safety Program

• The NASA Safety Policy stresses individual responsibility of each employee for their own safety and that of their co-workers. Risk within the work environment must be managed to control hazards and we strive to continuously improve workplace conditions

• OSHA has recognized JSC as a leader in health and safety by awarding the “STAR” designation level of achievement in the Voluntary Protection Program (VPP)

• As a VPP STAR, JSC is recognized as having a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in working with OSHA, and serves as a safety & health mentor

What would be expected of you at JSC

• All contractors performing work at JSC shall comply with all applicable safety and health regulations

• Every major onsite contractor shall have a designated safety official and shall conform to a written safety and health plan

• Safety and health approach shall follow OSHA, JSC and VPP guidelines

• Failure to comply with safety and health requirements may result in one or more of the following - contract termination, lower fee, or exclusion from future contract awards

The Safety & Health Deliverables

• Submission of detailed safety and health data is required as part of the proposal including;

• Safety & Health Plan which includes a detailed discussion of the policies, procedures, and techniques that will be used to ensure the safety and occupational health of your employees and to ensure safe working conditions throughout the performance of the contract.

• Statement regarding past OSHA & EPA citations and corrective actions taken to prevent recurrence.

• Records of OSHA recordable injuries (OSHA 300 & 300A logs & calculated frequency rates).

• Insurance carrier information – including Experience Modifier Rates

(EMR).

A Successful Safety Program Model

• Based on 4 Basic VPP elements defined by OSHA

Worksite Analysis Hazard Prevention and Control

Management Leadership Employee Involvement

Safety and Health Training

The Safety & Health Plan

• Safety & Health Plan provisions you should expect to address on a typical JSC service contract

• Management Leadership and Employee Involvement

• Policy, Goals and Objectives - Discuss company policies, goals and objectives for safety and health. Describe top leadership’s level of commitment for achieving objectives

• Management Leadership and Employee Participation - Discuss visible leadership actions that motivate and reinforce safety and health performance and discuss meaningful opportunities for employees to engage and support the safety and health program

• Assignment of Responsibility – Discuss roles, responsibilities and accountability of safety representatives

• Program Evaluation – Discuss annual evaluation of safety and health program consistent with OSHA’s VPP criteria

Worksite Analysis

• Hazard Identification – Describe the methods and techniques used to systematically identify hazards

• Inspections – Describe the procedures and frequency for regular inspections and who will be accountable for implementing corrective measures

• Employee Reports of Hazards – Describe the methods to be used to encourage employees to report hazards and how the reports will be analyzed and resolved

• Mishap Investigations – Discuss methods of response, reporting, and investigation of mishaps

• Trend Analysis – Discuss approach in performing trend analysis and methods of documenting data

• Hazard Prevention and Control

• Discuss the approach to be used for selecting controls appropriate to the hazardous operations associated with this contract

• Maintain a list of hazardous operations and processes

• Develop written procedures to…