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This is a Request for Quotation (RFQ) issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management – Military Bureau, for custodial and janitorial services at the Northern Maine Readiness Center (NMRC) in Presque Isle, Maine. The scope of work encompasses cleaning and maintenance of approximately 11,671 total square feet, including the main facility (6,421 square feet) and Drill Hall (5,250 square feet), with daily and weekly tasks such as trash removal, carpet vacuuming, floor cleaning, restroom sanitation, and equipment sanitization, supplemented by monthly, quarterly, semi-annual, and annual specialized cleaning services. The contract period begins July 1, 2026, with an initial one-year performance period followed by two optional two-year extension periods, extending potentially through June 30, 2031. A mandatory pre-bid walkthrough is scheduled for Tuesday, March 17, 2026, at 9:00 a.m., with advance coordination required by noon on March 16, 2026. Written questions must be submitted by March 25, 2026, and quotations are due by 4:00 p.m. Eastern Standard Time on April 1, 2026.

This solicitation is exclusively restricted to certified "Work Centers" as defined under Maine Revised Statutes Annotated § 1826-B.2, limiting competition to organizations meeting this specific state designation. Contractors must provide commercial-grade equipment including HEPA-filter vacuums and carpet cleaning equipment, while supplying materials with mandated recycled content minimums and PFAS-free products. Pricing must be submitted through Maine's electronic Vendor Self Service (VSS) system with costs broken down by task frequency categories and total five-year contract value. Contractors must maintain minimum insurance coverage of $300,000 commercial general liability and $300,000 automobile liability, pass federal background vetting, perform work during facility hours of 7:30 a.m. to 4:00 p.m., and limit subcontracting to no more than 15% of total work without state approval. Performance will be evaluated on a best-value basis with monthly mandatory evaluation tours using a rating system of Excellent, Good, Needs Improvement, and Unacceptable, with provisions for contract termination upon thirty days' notice if performance issues are not resolved within two weeks. Special event cleaning services are available at an hourly rate to be specified by the contractor at the time of bid submission.