RFI Responses 10-31-25.pdf

Q&A # Document Name / Attachment Number

Section and/or Page Number

Offeror's Question Final

1 Presolicitation_Notice_for_NIH

_FY2026_AE_MATOC

Criterion 4, Page 11 Reference: Presolicitation Notice for NIH FY2026 A/E MATOC – Section H, Page 11

We understand that Section H of the SF 330 is to include a one-page narrative addressing Criterion 4 – Capacity to accomplish the work in the required time (as stated on page 11 of the presolicitation notice). We would like to confirm whether it is permissible to include up to 15 additional pages in Section H to further highlight our firm’s expertise, capacity, and relevant experience beyond the required one-page response.

Additionally, could you please clarify whether these supplemental pages may include 11x17 formatted sheets?

Allow up to 2 pages for Criterion 4.

Yes, supplemental pages may include 11x17 formatted.

2 Presolicitation Notice for NIH

FY2026 AE MATOC

Section B. Contract Information

Regarding the (5) Construction Quality Management

MATOC IDIQ:

Can a firm submit qualifications to only provide a singular service from the provided list, i.e commissioning services only? Or does the Government intend to award the contract to include all services listed (Commissioining, CQM Services, Estimating, Technical Design Reviews, etc.)?

No, the CQM MATOC IDIQ shall include Commissioning (Cx) Support and Construction Quality Management (CQM) with all tasks described under these sections.

3 Presolicitation Notice for NIH

FY2026 AE MATOC

General Information Is there an overall small business goal and/or goals for each socio-economic category?

The FY26 small business goals are not yet released. The FY25 goals will be utilized for now. The FY26 goals will be shared and negotiated when it becomes available. The FY 2025 small business goals are:

Small Business: 24.50% Small Disadvantaged: 5% ServiceDisabledVeteran-Owned Small: 5% Women Owned Small: 5% HUBZone: 3% Subcontract: 23%

4 Presolicitation Notice for NIH

FY2026 AE MATOC

Criterion 2, Pages 10 and 11

If we have a PPQ for a project (not in the NIH format), can we submit that instead of requesting another PPQ from the client?

Yes

5 Presolicitation Notice for NIH FY2026 AE MATOC Criterion 2, Pages 10 and 11 Please confirm only the single page Part I of Attachment 3 (PPQ) should be submitted with the response.

PPQ is one per applicable project.

PPQ Form Part I- only the single page PPQ Form Part II- 4 pages to 5 pages without instruction page is allowed.

6 Presolicitation Notice for NIH FY2026 AE MATOC Criterion 3, Page 11 Can the Org Chart (Section D) be on 11x17 paper?

Yes

7 Presolicitation Notice for NIH

FY2026 AE MATOC

Criterion 3, Page 11

Since the CMQ and Commissioing contrat have different requirements than the A/E Services MATOC, can we provide additional resumes specific to the CMQ and Commissioning services?

Criterion 3 has been revised to included the following CQM MATOC Key Personnel requiring resumes:

Primary Principal Senior Project Manager Senior Commissioning Authority Senior Cost Estimator Senior Scheduler Senior Construction Manager

8 Presolicitation Notice for NIH

FY2026 AE MATOC

Criterion 3, Page 11

Since the Key Personnel listed are typical for an A/E scope of work, are we required to provide resumes for these roles if we are only pursuimg the CMQ and Commissioning contract?

Refer to Response to Question 7

9 Presolicitation Notice for NIH

FY2026 AE MATOC

Criterion 3, Page 11 For Key Personnel - Are there specific roles and certifications needed for the CMQ and Cx scopes?

Criterion 3 has been revised to include the following CQM MATOC Key Personnel requiring resumes:

Primary Principal Senior Project Manager Senior Commissioning Authority Senior Cost Estimator Senior Scheduler Senior Construction Manager Cx Key personnel and/or their Firm must be Licensed.

CQM Key Personnel do not need to be Licensed.

MASTER AE MATOC 2026 Q&A

NIH FY2026 A/E MATOC

ATTACHMENT 4 - QUESTION AND ANSWER TEMPLATE

Instructions to Offerors: Please submit all questions via email to thuy.le@nih.gov, anamarie.pagulayan@nih.gov, and magan.miller@nih.gov by 12:00 PM EDT on Friday, September 5, 2025. Questions shall be submitted via Excel format in the Att h t 4 A E MATOC Q&A T l t D t PDF

10 Attachment 1 Proposal Notebook Table of Contents

1 Is there a size requirement for the binders?

There are page limitations as specified in Attachment 1 - NIH A/E MATOC SF 330 Proposal Notebook Table of Contents. The requirement for hard copy submission has been removed. Only electronic copy is required.

11 Presolicitation + Notice Page 8, Criterion 1 If submitting for multiple locations, can we submit 5 Section F projects for each location we are eligible for for?

No. There is a Five Project maximum for each proposal.

12 Presolicitation + Notice Page 10, Criterion 3 Structural and Civil Engineers have different design requirements. Would the Government consider separating Senior Structural/Civil Engineer into two separate disciplines, Senior Structural Engineer and Senior Civil Engineer?

Presoliciation Notice is revised to separate Senior Structural and Civil Engineer.

13 Presolicitation + Notice Page 10 Criterion 3 Can one resume be provided for multiple disciplines? Yes. An Individual can be submitted for multiple Key Personnel positions, however, the position must be clearly designated as to which roles that align with the designated Key Personnel in the solicitation.

14 Presolicitation + Notice Page 10, Criterion 3 If submitting for multiple locations, can multiple resumes be provided for each discipline to show key personnel in each location?

Yes, include resumes for only Key Personnel listed. State licenses for any additional staff may be included in TAB 1 under Registrations/Licenses.

15 Presolicitation + Notice Page 10, Criterion 3 Please confirm resumes for additional disciplines are not required to be submitted.

Confirmed.

16 Attachment 1 - Table of Contents

Page 1 Tab 11 Are Part IIs for the Prime and all subconsultants required to be submitted?

Prime only.

17 Presolicitation Notice for NIH

FY2026 AE MATOC

Section D, Page 7 Is there an anticipated schedule that the NIH can share that outlines the length of the submission review period and the potential timing of interviews?

Typical timeframe for submission review is 4 to 8 weeks. The interview phase will commence following that.

18 Presolicitation Notice for NIH

FY2026 AE MATOC

Section E, Page 10 Are the CPARS to be submitted directly to the NIH or as part of the submission?

CPARS are to be submitted with the submission

19 Presolicitation Notice for NIH

FY2026 AE MATOC

Section E, Page 10 Will new CPARS need to be completed by the client, or can the team utilize completed past performance CPARS that have been submitted during the past project efforts?

No, a new CPARS does not need to be completed by the client.

Yes, the team can utilize completed past performance CPARS that have been submitted during the past project effort

20 Attachment 1 NIH A-E MATOC Notebook Table of Contents

Page 2, Tab 10 Please confirm the page limits for the entirety of Section H (Tab 10).

2 pages.

21 Presolicitation Notice for NIH

FY2026 AE MATOC

Section E, Page 11 Is the following question all that is expected to be answered in Section H? -- Describe how the firm/team deals with unanticipated increases in workload to ensure continuity of services and availability of additional staff.

Yes

22 Presolicitation Notice for NIH

FY2026 AE MATOC

Section E, Page 10 Are additional resumes for Key Personnel other than those listed under Criterion 3 acceptable?

No.

23 Presolicitation Notice Criterion 3 - Professional

Qualifications

Senior Structural/Civil Engineer is listed as (1) role, typically this is two different personnel. Will NIH accept separate resumes for these roles?

Refer to Response to Question 12.

24 Presolicitation Notice General - Submission Requirements

Please confirm NIH would like to receive (7) hard copies of our submission. Is this accurate? Electronic submission only has been accepted in the past.

The requirement for hard-copies has been removed. All submissions shall be electronic via email. Presolicitation Notice is updated to reflect Submission Requirements.

25 Notebook Table of Contents - Attachment 1

General - Submission Requirements

Is there an overall page limitation for the submission? Refer to Response to Question 10.

26 Presolicitation Notice Criterion 1 - Specialized Experience

Solicitation states (5) projects within the past (5) years must be submitted. Does this mean design or construction completed within the past (5) years?

The design should be 100% completed, along with a performance evaluation, that will enable NIH to complete a thorough evaluation of the outcomes.

27 Presolicitation Notice Criterion 1 - Specialized Experience

Would NIH accept a D/B RFP/POR project has a relevant project? This type of project would not be fully designed nor fully constructed.

No.

28 Notebook Table of Contents - Attachment 1

Criterion 2 - Past Performance

Please confirm we should include a CPARS/PPQs immediately following each Section F, Attachment 2 Form for the (5) submitted projects.

Confirmed.

29 Presolicitation Notice General - Award Can firms be awarded multiple contracts? For example, can the same firm be awarded a contract for Bethesda and a contract for RML?

Each of the A/E Design MATOC Contracts will have the opportunity to be awarded work in MD, NC, AZ and MT per their Licensing capability in those states.

30 Presolicitation Notice General - Award Can members of a JV submit as individual primes as well as with the JV? Could the JV be awarded a contract and an individual member awarded a contract?

An offeror in a JV for an AE MATOC IDIQ contract may also submit a proposal on its own for an AE MATOC IDIQ award.

31 Presolicitation Notice General - Award Can a firm submit as a prime on one team and as a subconsultant on another?

Yes

32 Presolicitation Notice Criterion 5 - Location Please confirm if the distance preferrence applies to only the prime or to all subcontractors as well?

Distance preferrence is defined as physical presence of key personnel.

33 Presolicitation Notice Criterion 3 - Professional

Qualifications

Please confirm only (1) resume should be submitted for each key personnel role. Or can multiple resumes be submitted?

One resume for each of the Key Personnel listed.

34 Presolicitation Notice for NIH

FY2026 AE MATOC

B. Contract Information (pg 1)

The Pre-Solicitation notice says “Awardees of the A/E MATOC for design services will not be eligible to receive an award of the IDIQs for Cx, CQM, technical design review and other professional services of an architectural or engineering nature.”

a.If Firm A is a sub on the A/E MATOC and a prime on the A/E Cx/CQM MATOC, would Firm A be disqualified for an award of the Cx/CQM MATOC if their team was awarded the A/E MATOC?

Submitters must indicate they are interested in the AE MATOC and/or CQM MATOC. If a submitter is selected for the AE MATOC, they are not eligible for the CQM MATOC. The AE MATOC will be reviewed first.

If a submitter is a subcontractor to a Prime, the submmiter will not be eligible for award of CQM MATOC when that Prime is awarded an AE MATOC task order.

35 Presolicitation Notice for NIH

FY2026 AE MATOC

Criterion 2 - Past performance (pg 10)

Would NIH accept recent PPQs (PPQs that were received for other proposals within the last 2 years) for projects that do not have CPARS?

Refer to Response to Question 4.

36 A/E OFFEROR - PROJECT

EXPERIENCE BLOCK 24

FORM

Please confirm the minimum/maximum number of project required in Section F of the SF 330. The form only has 5 check boxes.

Five project maximum.

37 Presolicitation Notice for NIH

FY2026 AE MATOC

Criterion 3 - Professional qualification (pg 10)

This key personnel list appears to be specific to the A/E MATOC. Are there any specific key personnel required for the Cx/CQM MATOC?

Refer to Response to Question 7.

38 Presolicitation Notice for NIH

FY2026 AE MATOC

The Presolicitation Notice for Solicitation NIH_FY2026_AE_MATOC requests that the Offeror’s references complete Part 2 of the PPQ and return the completed form via email directly to the NIH contracting contacts provided. Unfortunately, due to recent personnel changes as a result of DOGE, many of our reference contacts who worked on our recent and relevant projects are no longer with the government agency. Would you please consider allowing previously completed PPQs to be submitted by the Offeror within the submission?

Previously completed PPQs are allowed.

However, the Government must be provided contacts for PPQs to validate the information is factual.

39 How many incumbent A/E CQM MATOC contracts are there?

There are no incumbent CQM contracts.

40 Please identify the CQM incumbents. There are no incumbent CQM contracts.

41 Do the responding CQM firms need to be licensed A/E firms in all states identified in the Contract Information requirements?

The A/E Firm submitting their proposal must be Licensed in the State(s) they intend to work in (MD, MT, NC). CQM Key Personnel do not need to be Licensed. Cx Key personnel and/or their Firm must be Licensed.

42 Since most of the work is in the state of Maryland will a firm’s Maryland Architectural or Engineering license/registration suffice for consideration?

Yes

43 If a firm chooses to use subcontractors as part of their team, can one or more of the 5 projects examples within the submission be from the subcontractor?

Yes. Be sure to specify both the value of the work performed and the total project value. If the project description does not clearly identify the scope of work completed by the team member or team entity, the project may be excluded from consideration. For projects where the Offeror or team member served as a subcontractor, the description must clearly detail the specific work performed by the Offeror or team member—not just the overall project scope.

44 Should it be assumed that offerors submitting for the A/E CQM MATOC only, will be required to submit all of the Key Personnel as identified in Criterion 3?

Yes

45 Must all Key Personnel as identified in Criterion 3 possess an individual Architectural and/or Engineering license?

Refer to Response to Question 41.

46 Presolicitation Notice for NIH

FY2026 AE MATOC/ NA

Is it really necessary that the AE Firm be registered/licensed in each state where they intend to be eligible to perform work for the NIH (NC, MD, AZ, and/or MT) or can they be registered as long as it’s anywhere in the U.S.? If the requirement is necessary, is it acceptable if the AE Firm is in the process of obtaining their registration/licenses in those states at the time of the proposal due date?

The A/E Firm submitting their proposal must be Licensed in the State(s) they intend to work in (MD, MT, NC). CQM Key Personnel do not need to be Licensed. Cx Key personnel and/or their Firm must be Licensed.

The submitter is required to submit "Evidence that all proposed firms are permitted by law to practice the professions of architecture or engineering" as stated under TAB 1of ATTACHMENT 1.

47 Presolicitation Notice for NIH

FY2026 AE MATOC/ NA

1 Are the resumes you are requesting for both the A/E MATOC IDIQs and the Construction Quality Management MATOC IDIQ?

Refer to Response to Question 7.

48 Presolicitation Notice for NIH

FY2026 AE MATOC/ NA

1 If we are only submitting for the Construction Quality Management MATOC IDIQ, are we allowed to include additional resumes? We believe doing so would best demonstrate our capability and expertise to perform the required work.

Criterion 3 has been revised to included the following CQM MATOC Key Personnel requiring resumes:

Primary Principal Senior Project Manager Senior Commissioning Authority Senior Cost Estimator Senior Scheduler Senior Construction Manager All other capability must be included in other sections of the submission.

49 Presolicitation Notice for NIH

FY2026 AE MATOC/ NA

11 Is there a page count for the submission? Refer to Response to Question 10.

50 Attachment 1 NIH A-E MATOC Notebook Table of Contents

1 Can you confirm that seven (7) hard copies of the proposal notebook submission are required to be mailed.

Refer to Response to Question 24.

51 Pre-solicitation Notice Section B, 2nd paragraph (page 1)

Clarify the difference and services under Design versus CQM. Will firms that are selected for Design Services be able to perform cost estimating, post-design services, etc.

for projects they design, if requested by Task Order NIH Statement of Work?

A/E Design services include all traditional primary A/E services, Post Design, and Cost Estimating. CQM services includes CQM and Cx but not traditional A/E services. Same A/E would provide Post Design Services (PCAS) and cost estimating of the project that they design.

52 Pre-solicitation Notice Section B, 1st paragraph (page 1)

Will large firms that are not eligible for the local small business (RML and RTP) be eligible to work on projects at RML and RTP?

All large and small AE firms that are licensed in the states of RML (Montana) and RTP (North Carolina) will be eligible for performing work at those locations. Large and Small Business AEs will be considered based on technical evaluation factors of specific project's SOW at the Task Order level.

53 Pre-solicitation Notice Section B, 2nd paragraph (page 2)

Does NIH have specific Small Business goals or sub-goals for large firms? Confirm that a Small Business Subcontracting Plan is not required with the qualifications response.

Yes, NIH has specific small business goals. The FY26 goals have not yet been finalized. Therefore we are utilizing the FY25 goals for now. The new goals will be shared and negotiated when it becomes available.

Small Business Subcontracting Plan is not required with the qualifications response.

54 Pre-solicitation Notice Section E, Criteria 3, 2nd paragraph (page

10)

Can the Key Personnel for Structural/Civil Engineer be two separate people - one for Structural and another for Civil? Note that these are two different professionals.

Refer to Response to Question 12.

55 Pre-solicitation Notice Section E, Criteria 1, 4th paragraph (page

8):

Define “within the past five years”. Confirm that “within the past five years” is defined as a project that the firm has performed any work on in last five years.

100% completed design or CQM/Cx work, date of completion is within 5 years of the date of this synposis.

56 Presolicitation Notice for NIH

FY2026 AE MATOC

Sec. F SUBMISSION

REQUIREMENTS,

Will the government consider removal of the hardcopy requirement for this proposal response?

Yes. The requirement for hard copies has been removed.

57 Attachment 1 - NIH A/E MATOC SF330 Proposal Notebook Table of Contents

First bullet point, In furtherance of question 1 above, we request the removal of the requirement for a 3-ring binder with front and rear insert pockets.

Refer to Response to Question 24.

58 Presolicitation Notice for NIH

FY2026 AE MATOC

Sec. E SELECTION CRITERIA, Criterion

3, page 10

The key personnel roles are specific to A/E design activities. Are there different key personnel (and resume) requirements for those firms whishing to be considered for the Construction Quality Management (CQM) contract award? If so, what are those key personnel?

Refer to Response to Question 7.

59 Presolicitation Notice for NIH

FY2026 AE MATOC

Sec. E SELECTION CRITERIA, Criterion

3, page 10

The key personnel role of "Senior Structural/Civil Engineer" combines two distinct disciplines into one role.

Please confirm it is acceptable to submit two resumes for this requirement, one Senior Civil Engineer and one Senior Structural engineer.

Refer to Response to Question 12.

60 Presolicitation Notice for NIH

FY2026 AE MATOC

Criterion 3 - Professional qualification necessary for satisfactory performance of required services

Are the six (6) disciplines listed the only disciplines that resumes should be provided for? Or do firms have the option to add additional disciplines and supporting resumes?

Refer to Response to Question 22.

61 Presolicitation Notice for NIH

Criterion 3 - Professional qualification necessary for satisfactory performance of required services

Can firms provide more than one (1) resume per discipline? Or is the requirement one (1) and only one

(1) resume per each discipline listed?

One (1) resume must be provided for each Key personnel listed in Criterion 3.

62 Attachment 1 NIH A-E MATOC Notebook Table of Contents

Page 2, Tab 5-9 section

Does the "Combined 5 Page Limit" apply for each tab 5-9 (projects 1-5) ? Or does the "Combined 5 Page Limit" include all contents for tabs 5-9?

Combined 5 Page Limit applies to each Project.

63 Presolicitation Notice 10 Can firms include additional key personnel resumes? Refer to Response to Question 22.

64 Presolicitation Notice General -Contract Information

For the (5) Cx/CQM MATOC contracts - will there be a separate presolicitation notice released or is this A/E presolicitation notice what should be followed for a submission for the Cx/CQM MATOC?

No, the anticipated five Cx/CQM MATOC contracts are part of the overall FY2026 A/E MATOC contract notice.

65 Presolicitation Notice General -Contract Information

Please confirm these same evaluation criteria should be followed for submission of qualifications for the Cx/CQM MATOC contracts. Example: For Criterion 3, are the same key personnel required for a Cx/CQM submission? Will there be requirements for different key personnel?

Evaluation of Criterion 1, 2, 4, and 5 will be applied to both AE Design and the Cx/CQM contracts. Criterion 3 has been revised and will be applied as following:

For AE MATOC IDIQ:

Primary Principal Senior Structural Civil Engineer Senior Architect Senior Mechanical Engineer Senior Electrical Engineer Senior Plumbing Engineer

For CQM MATOC IDIQ:

Primary Principal Senior Project Manager Senior Commissioning Authority Senior Cost Estimator Senior Scheduler Senior Construction Manager

66 Presolicitation Notice General -Contract Information

Can an A/E MATOC awardee be a subcontractor to a Cx/CQM MATOC awardee?

No.

67 NIH A/E MATOC SF 330

Proposal Notebook Table of Contents / Attachment 1

Tab 4, Pages 1 and 2 Tab 4 requests for SF 330, Part 1 - Section G - Key Personnel Participation in Projects which does not follow the alphabetical order of the SF 330. Please confirm this is the correct order for the submissions.

The Alphabetical order is not being followed.

Please follow the Notebook Table of Contents provided.

68 NIH A/E MATOC SF 330

Proposal Notebook Table of Contents / Attachment 1

Tabs 5-9, Page 2 The Block 24 Data Sheet provided is 2-pages. Are we limited to 5 total pages, which would limit us to two projects, or does each 2-page data sheet count as 1 "page"? Or does each project get 5 pages which includes the SF 330 form and the Block 24 form?

Each of the Five project Tabs has a Five page limit including the Block 24 Data Sheet. There are 5 Project Tabs for a maximum page total of 25 pages for Section F.

69 NIH A/E MATOC SF 330

Proposal Notebook Table of Contents / Attachment 1

Tabs 5-9, Page 2 Confirm the PPQs are one per project and there is no page limit. (Each PPQ is 6 pages and there is a 5 page limit listed.)

Refer to Response to Question 5.

70 Presolicitation Notice for NIH FY2026 AE MATOC.pdf

Criterion 3, Page 10 Can additional resumes be submitted in addition to Key Personnel?

No

71 Presolicitation Notice for NIH FY2026 AE MATOC.pdf

A/E Services, Page 5 Confirm if the A/E Design Services team should include a Cost Management/Estimating consultant on their team.

Cost Management /Estimating consultant is not a Key Personnel for the AE MATOC Design Services. They certainly can be included in the proposed Team composition.

72 Presolicitation Notice for NIH FY2026 AE MATOC.pdf

Criterion 1 - Specialized experience and technical competence in the type of work required, Page 8

Confirm if projects within the past five (5) years must be completed.

Refer to Response to Question 55.

73 Presoliciation Notice E. Selection Criteria For the Selection Criteria on page 7, what, if any, licensure/registration will be required for firms proposing only on the CQM services?

Refer to Response to Question 41.

74 Presoliciation Notice B. Contract Information & C.

Project Information

For the services to be supported by the five A/E CQM MATOC IDIQ Contracts described in the contract information section, can you please confirm that the list of Architect / Engineer Pre-Design and Design Services on page 5 will not be required to be provided by a selected CQM that is not a licensed A/E design firm.

CQM Key Personnel do not need to be Licensed.

75 Presoliciation Notice B. Contract Information

Per the Note in Contract Information, are firms who submit for the CQM MATOC IDIQ contract as a Prime Contractor, permitted to be on other A/E Teams as a subconsultant to support the 12 A/E MATOC IDIQ contract as well?

Refer to Response to Question 66.

76 Presoliciation Notice B. Contract Information

Per the Note in Contract Information, are A/E firms who submit for the A/E MATOC IDIQ contracts as a Prime Contractor, permitted to be on a A/E CQM MATOC IDIQ team as a subconsultant?

Refer to Response to Question 66.

77 Presoliciation Notice E. Selection Criteria Criterion 3 - Professional Qualifications lists 6 positions for Primary Principal and Senior Architect/Engineer staff that are applicable to submit for firms pursuing the A/E MATOC IDIQ contract, however those positions are not applicable for CMA firms that will be submitting key personnel for the A/E CQM MATOC IDIQ.

For firms submitting for the A/E CQM MATOC IDIQ only, can you please confirm that the following list of key personnel would be acceptable including: Primary Principal, Senior Project Manager, Senior Commissioning Authority, Senior Cost Estimator, Senior Scheduler, and Senior Construction Manager.

Refer to Response to Question 7.

78 Attachment #1 SF330 Notebook Tab Instructions

Tabs 5 - 9 For the SF330 Section F page count, can you please confirm that the "Combined 5 page limit" for the SF330 form is 5 pages per Tab for Tabs 5 - 9 for a total of 25 pages and not a combined total of 5 pages to limit the SF330 form to 1 page per tab.

Confirmed - Five page limit per Project Tab, 5 Tabs, for a total of 25 pages.

79 Page 1 of the solicitation notice states, "In addition to the anticipated twelve (12) A/E MATOC IDIQs, the Government anticipates awarding five (5) Construction Quality Management MATOC IDIQ contracts for commissioning (Cx), Construction Quality Management (CQM), Estimating, technical design reviews, and other professional services of an architectural or engineering nature. The actual number of contracts awarded may be different based on the responsiveness and quality of responses received."

80 Page 1 of the solicitation notice also states "NOTE:

Awardees of the A/E MATOC for design services will not be eligible to receive an award of the IDIQs for Cx, CQM, technical design review and other professional services of an architectural or engineering nature" - this is contradictory to the rest of the solicitation for qualifications that seems to require an AE firm paired with CQM capabilities. This solicitation seems to be written where the AE MATOC and the CQM/CX services are not separate IDIQs but are one and the same overall MATOC. The next sentence down on the solicitation seems to note firms can designate which pool they want to submit to.

Lastly Page 1 notes, “Submitters must designate in their SF 330 if they choose to be considered for both pools of IDIQ awardees, or just one of the anticipated pool of awardees (A/E MATOC or A/E CQM MATOC).”

82 a) Please confirm if there is one AE MATOC to be awarded that contains AE and CQM services, or two separate contract vehicles, an AE MATOC IDIQ and a CQM MATOC IDIQ?

b) Would NIH consider a CQM firm that submits with only CQM / CX standalone services (no AE services) able to be awarded for this contract solicitation? Or must AE services be part of the services offered by all proposal respondees?

c) Moreover, are all contracts intended to be full-service contracts regardless of who the lead firm/practice is (i.e. do all contract submissions and awards require AE, CQM and CX)?

d) Please confirm that a CQM firm can prime any submission, and can also submit and be a part of an AE firm team as a subcontractor in a separate submission.

e) Regardless of 1 or 2 contract vehicles overall, please confirm a CQM firm can prime the submission AND also submit as a subcontractor or teaming partner to a prime AE firm.

f) If there are two contract vehicles, can a CQM firm participate in both the AE MATOC and AE CQM MATOC?

g) If there is only one joint AE CQM MATOC, please provide a separate selection criterion for the CX/CQM portion of this contract.

h) If there are two contracts, one AE MATOC and one CQM MATOC, please provide selection criteria for the CX/CQM

MATOC.

Presolicitation Notice for NIH

FY2026 AE MATOC

Section E. Selection Criteria, Criterion 3 -

Professional qualification necessary for satisfactory performance of required services /

Page 10 of the solicitation notice, Criterion 3 notes all key personnel requested for the AE scope of services portion of this solicitation. No CQM key personnel and their requirements are provided.

Refer to Response to Question 7.

There are two separate contract pools. One with anticipated (12) A/E MATOC IDIQs and the other with anticipated (5) CQM MATOC IDIQs.

Offerors can submit proposals for both; however, you can only be awarded one or the other. The AE MATOC will be reviewed first. If a submitter is a subcontractor to a Prime, the submmiter will not be eligible for award of CQM MATOC when that Prime is awarded an AE MATOC task order.

The anticipated (12) A/E MATOC IDIQ will provide traditional Design Services. The anticipated (5) CQM MATOC IDIQ will provide CQM, Cx, Estimating, technical design reviews, and other professional services of an architectural or engineering nature.

This is the intent of the two different IDIQs; 1) AE MATOC (design services) 2) CQM services.

The Government desires the CQM pool to be independent of the AE MATOC (design services) as to not create a conflict of interest.

Presolicitation Notice for NIH

FY2026 AE MATOC

Section B. Contract Information / Page 1

Presolicitation Notice for NIH

FY2026 AE MATOC

Section E. Selection Criteria, Criterion 3 -

Professional qualification necessary for satisfactory performance of required services /

Please provide CQM key personnel who are identified as key CQM and CX positions to review resumes for.

Recommendations include positions such as “Mechanical CX Agent, Electrical CX Agent, BAS/Controls CX Agent, Qualified Elevator Inspector, Mechanical Inspector, Electrical Inspector, Plumbing inspector, RE/CMs, schedulers, estimators”, etc who are more aligned with that type of primary service sought by the

RFQ?

Refer to Response to Question 7.

Attachment 3 A-E MATOC Past Performance Questionnaire

(PPQ)

Attachment 3 A-E MATOC Past Performance

Questionnaire (PPQ) / Pages 1 - 6

The PPQ in the solicitation specifically seems to reflect design experience and does not have any CQM sections within it for any evaluation of the CQM contractors submitting on the CQM MATOC. Please provide a CQM PPQ or include requirements in the present one.

"Attachment- 3" is revised to ADD a separate Form for CQM per Amenment # 0002 and updated per Amedment # 0003.

Attachment 2 A-E MATOC Block 24 Form

Attachment 2 A-E MATOC Block 24 Form / Pages 1 - 2

The SF330 sheets provided as part of the solicitation package appear to be tailored to AE Firms, please confirm if they will be edited to be generalized to CQM firms as well. For instance, the current received SF330 is Section F Block 24 and contains the AE offeror name and AE information, but nothing specific to the CQM entity.

"Attachment- 2" is revised to ADD a separate Form for CQM per Amendment # 0002

Presolicitation Notice for NIH

FY2026 AE MATOC

Section C. Project Information, Commissioning Support Services /

Page 6 of the solicitation denotes CX support services.

Please confirm CX support services include full MEP, BAS/Controls, and Building Envelope CX as part of this scope in addition to Electrical and mechanical.

Yes

Presolicitation Notice for NIH

FY2026 AE MATOC

Section F.

Submission

Requirements / Page 11 and Attachment 1

NIH A-E MATOC

Notebook Table of Contents / Page 1

Page 11 of the solicitation states, "Firms shall submit seven (7) hard copies and one (1) electronic copy via email to the Acquisition Team." Please confirm that the one (1) electronic copy should be sent via email, instead of being placed on a thumb drive and delivered with the seven (7) hard copies.

Refer to Response to Question 24.

89 Presolicitation Notice Criterion 3 Is the list of only 6 key personnel provided considered to be the minimum requirement? Can additional Key Personnel resumes of team members be provided in order to support the range of project experience described in Criterion 1?

Refer to Response to Question 22.

90 Presolicitation Notice Submission Requirements

Can the deadline for Questions be extended? No.

91 Pre-Solicitation Notice for NIH

FY2026 AE MATOC

Page 8, Section E Regarding the requirement for proof of firm licensure, can you please clarify whether this applies solely to the prime Offeror, or if all proposed subcontractors are also required to provide licensure documentation?

Refer to Response to Question 41.

92 Pre-Solicitation Notice for NIH

FY2026 AE MATOC

Page 1, Section B The solicitation notes that Offerors may elect to be considered for both the A/E MATOC pool and the CQM MATOC pool, but that awardees of the A/E MATOC will not be eligible for the CQM MATOC awards. Could you please clarify whether submissions will first be evaluated under the A/E MATOC pool before consideration is given to the CQM MATOC pool, or if both pools will be evaluated concurrently?

Refer to Response to Question 79. The AE MATOC will be evaluated first.

93 Pre-Solicitation Notice for NIH

FY2026 AE MATOC

Page 1, Section B Adding on to the previous question, if evaluations for both pools are conducted concurrently and a proposed team is determined to be qualified for both, how will the Government decide with pool the team is ultimately placed in?

Refer to Response to Question 79.

94 Pre-Solicitation Notice for NIH

FY2026 AE MATOC

Page 1, Section B Further to the previous questions, could you please clarify whether the Government intends to make final pool assignment decisions prior to oral presentations or after?

AE MATOC identification of the “most highly qualified” will be conducted first.

95 Pre-Solicitation Notice for NIH

FY2026 AE MATOC

Page 7, Section E The solicitation requires subcontractors to submit either a signed copy of the subcontract agreement or a signed copy of letter(s) of intent. Could you please clarify whether a signed teaming agreement between Offeror and subconsultant(s) would satisfy this requirement?

Yes

96 Pre-Solicitation Notice for NIH

FY2026 AE MATOC

Page 8, Section E, Criterion 1

The solicitation directs Offerors to use Attachment 2, Block 24 Form in lieu of completing Block 24 within SF330 Section F. Could you please clarify whether it is acceptable to present this form in our own branding and formatting, provided that all required content is included without modification?

Yes

97 Pre-Solicitation Notice for NIH

Page 1, Section B The solicitation states that "awardees of the A/E MATOC for design services will not be eligible to receive an award of the IDIQs for Cx, CQM, technical design review, and other professional services." Can you confirm whether this restriction applies to all forms of participation, including Joint Venture entities?

Specifically, if a firm is award an A/E MATOC for design services as a prime contract, is that same firm permitted to participate as a Joint Venture partner on a separate CQM/Cx MATOC?

The restriction applies to all forms of participation, including Joint Venture entities.

98 Pre-Solicitation Notice for NIH

FY2026 AE MATOC

The solicitation requires Offerors to provide five projects within the past five years and references "completed" projects. Can you confirm whether "completed" referes to design completion, construction completion, or if either will be acceptable?

See comments of question 26

99 Attachment 01 Notebook Table of Contents

N/A Could you please confirm whether Offerors may include a cover letter or executive summary of up to one (1) page before Tab 1?

Acceptable

100 Attachment 01 Notebook Table of Contents

N/A Could you please confirm whether Offerors may include an acronym list within the submission for evaluator reference before Tab 1?

Acceptable

101 Attachment 01 Notebook Table of Contents

Page 3, Tab 2 Instructions

This document notes that we have up to three pages for Section D. Can Offerors submit Section D on size 11x17 paper, provided it counts as two 8.5x11 pages toward the three-page limit?

Acceptable

102 Solicitation Notice Section E, Specialized

Experience, Pg 8

Would the Government consider expanding the past performance experience recency requirement from 5 years to something greater than the POP of the existing MATOC (recommend 7 to 10 years)? Rationale: As the solicitation is currently written, the recency requirement of five years resembles the POP of the existing contract.

It is therefore impossible for non-incumbent firms to show recency with NIH, giving incumbent contractors a distinct competitive advantage over non-incumbents.

Extending the recency recency requirements will diminishes the competitive advantage and increases competition.

The recency requirement will not be changed.

Submitters are allowed to provide commercial and industrial projects from outside NIH with other Government agencies and Non-Government sources.

103 Solicitation Notice Section E, Section E, Criterion 1, page 8

Are key personnel required to be U.S. citizens? Must be a US Citizen or US Lawful Permanent Resident.

104 Solicitation Notice Section E, Section E, Criterion 1, page 8

Are there any security clearance requirements for contractor personnel working on this contract?

Must be a US Citizen or US Lawful Permanent Resident.

105 Solicitation Notice Section E, Go/No-Go Criteria - Proof of

Firm’s Registration/Licenses

, page 8

Does the prime A-E firm need to be the registered firm eligible to practice in the particular state or would the subconsultant team member's eligibility count?

Refer to Response to Question 41.

106 Solicitation Notice Section E, Go/No-Go Criteria - Proof of

Firm’s Registration/Licenses

, page 8

What proof is required to demonstrate a firm's eligibility to practice in the state?

Insert photo copy of License(s) of Company and/ or Key Personnel in your proposal.

107 Solicitation Notice Section E, Criterion 2, Pg 10

Should any project owner deny providing a PPQ for whatever reason, would the Government accept a Project Data Sheet or equivalent that outlines the project, what was done, etc that resembles a PPQ? We are requesting guidance on this issue.

All reasonable efforts should be made to furnish the requested PPQ. In the event this cannot be achieved, a best-available substitute should be submitted, accompanied by the client or government point of contact’s information, including organization and telephone number for verification purposes.

108 Solicitation Notice Section E, Criterion 2, Pg 10

Will the Government consider accepting previously completed USACE/NAVFAC past performance questionnaires as a basis of evaluation?

Refer to Response to Question 38.

109 Solicitation Notice Section E, Work Type Priority, Pg 8

Can proposals for only a particular Work Type Priority, i.e. Priority A, B or C ONLY be submitted as acceptable to the Government?

Yes

110 Solicitation Notice Section E, Specialized

Experience, Pg 8

Would the Government consider allowing the submission of more than 5 projects or is 5 a firm number?

Only the first 5 projects will be considered. It is recommended that subcritical elements of these 5 projects be identified.

111 Presolicitation_Notice_for_NIH _FY2026_AE_MATOC.pdf

E. Selection Criteria /

Is a firm permitted to submit a proposal as the "Prime Contractor" and also join another team as a subconsultant?

Yes

112 Presolicitation_Notice_for_NIH _FY2026_AE_MATOC.pdf

E. Selection Criteria /

Is it acceptable to show a planning project as "completed" work?

No.

113 Presolicitation Notice Section D / Page 7 Is there an estimated timeline for the selection process and full application?

The typical review time is 4 - 8 weeks followed by interviews.

114 Presolicitation Notice Section E / Page 10 We will be providing a primary team, if individual task orders require, can you confirm that we can add a specialist if the need arises?

For IDIQ Task Orders the A/E Team can be expanded as applicable.

115 Presolicitation Notice Section F / Page 11 Is there any guidance or alternative method for submitting our electronic files if they exceed the allowable email size limit?

Please contact the Contracting Officer if the electronic files exceed email size limit. Most submissions are below 10MB which NIH email will accept.

116 Presolicitation Notice Section B / Page 1 Regarding the 541330 NAICS code listed in the Presolicitation Notice, will any other NAICS codes be acceptable for Prime? Example: 541310 - Architectural Services?

Only NAICS code of 541330- Engineering Services is acceptable.

117 Presolicitation Notice Section B / Page 1 Regarding the small business award for RTP - if one wanted to specifically apply for local set aside, is there anything they need to mark in the application?

Submitter should identify its interest in Block 24 of SF330.

118 Synopsis / Solicitation Criterion 3 Professional

Qualifications

The solicitation requires a resume for a Senior Structural/Civil Engineer. Should offerors include a separate resume for a structural engineer and separate resume for a civil engineer? Firms do not typically combine these disciplines into 1 resume.

Refer to Response to Question 12.

119 Synopsis / Solicitation Section D Organization Chart

Will NIH allow a 11x17 sheet, Z-folded for the organizational chart?

Yes

120 Synopsis / Solicitation Criterion 3 Professional

Qualifications

SF330 Section E form includes placeholders for 5 projects per resume. Given that each resume can be 2 pages, will NIH allow each resume to include more than 5 projects?

Each Project has a 5 page limit.

Each Resume is 2 pages.

121 Synopsis / Solicitation Criterion 1 Specialized Experience

Can NIH confirm that the 5-page limit applies to each Section F project example (to include the Section F form and Block 24 form which at a minimum will be 3 pages)?

Confirmed that the 5-page limit applies to each Section F project.

122 Attachment 3 PPQ Attachment 3 Will PPQs previously completed by other clients and in similar formats as the one provided be acceptable?

Yes, if the information in the PPQ is provided.

123 Synopsis / Solicitation General Can NIH provide small business subcontracting goals for this contract?

Refer to Response to Question 53.

124 Synopsis / Solicitation Criterion 2 Past Performance

Can NIH clarify what is meant by the following requirement? "If the Offeror’s reference is a member of the NIH, then, prior to the closing date of this notice, send the PPQ request to thuy.le@nih.gov, anamarie.pagulayan@nih.gov, and magan.miller@nih.gov for authentication and processing." Should offerors do this instead of asking their NIH reference to complete and submit the PPQ form as instructed in the synopsis?

If a Final NIH CPARS has already been completed, the PPQ shall not be sent as it will not be answered. The PPQ should only be used when a completed CPARS is not available. In the event the final CPARS has not been completed, submit the PPQ request, which involves an NIH Contracting Officer's Representative (COR), NIH will monitor the completion of the form before the due date. If the designated COR is no longer with NIH, an Alternate COR will be assigned to complete the PPQ.

125 Synopsis / Solicitation B. Contract Information

Section B. Contract Information states: "In addition to the anticipated twelve (12) A/E MATOC IDIQs, the Government anticipates awarding five (5) Construction Quality Management MATOC IDIQ contracts for commissioning (Cx), Construction Quality Management (CQM), Estimating, technical design reviews and other professional services of an architectural or engineering nature. The actual number of contracts awarded may be different based on the responsiveness and quality of responses received. Two (2) awards will be reserved for small business. Submitters must designate in their SF 330 if they choose to be considered for both pools of IDIQ awardees, or just one of the anticipated pool of awardees (A/E MATOC or A/E CQM MATOC)." Are the additional awards for Cx, CQM, estimating, and technical design reviews one IDIQ or one for each service? In other words is there a Cx IDIQ, a CQM IDIQ, etc.?

The Government anticipates 5 CQM MATOC IDIQ contracts. Each of these contracts include CQM, Cx, estimating, technical design reviews and other professional services of an architectural or engineering nature.

126 Synopsis / Solicitation B. Contract Information

Section B. Contract Information states: "In addition to the anticipated twelve (12) A/E MATOC IDIQs, the Government anticipates awarding five (5) Construction Quality Management MATOC IDIQ contracts for commissioning (Cx), Construction Quality Management (CQM), Estimating, technical design reviews and other professional services of an architectural or engineering nature. The actual number of contracts awarded may be different based on the responsiveness and quality of responses received. Two (2) awards will be reserved for small business. Submitters must designate in their SF 330 if they choose to be considered for both pools of IDIQ awardees, or just one of the anticipated pool of awardees (A/E MATOC or A/E CQM MATOC)." First, Firms have a preference which IDIQ they would like to be selected for and may even choose to be a sub to a SB on one if they don't win the primary opportunity. The structure of this pursuit with multiple IDIQs under one opportunity does not appear to allow the AE to select which IDIQ they would prefer to have and does not allow an AE to prime one and be a sub on another. How does NIH intend on evaluating this and making their selections?

Refer to Response to Question 92.

127 Synopsis / Solicitation General As the DRM is updated frequently, will the DRM be associated with the MATOC over the 6-year period or will it coincide with each individual task order awarded?

IDIQ Task Orders will require use of the latest version of the Design Requirements Manual (DRM) which will be provided.

128 Synopsis / Solicitation General Will the contract have a requirement for the assessment of hazardous materials that require an Industrial Hygienist?

If so, would NIH like firms to include our quals in the form of a resume?

NIH has in-house Industrial Hygienist available and therefore these services are not normally required as part of Task Order requirements.

129 Synopsis / Solicitation General The AE Industry has had a greater focus on laser scanning and BIM modeling and the requirements are quite extensive. Given that, would NIH like firms to include our quals related to laser scanning and BIM modeling in Section H?

Submitters should submit based on the solicitation criterion and priorities. If firms have specialized capabilities they can include those skills within the framework of the solicitation.

130 Presolicitation Notice for NIH

FY2026 A/E MATOC

Section B – Contract Information

Does award of an A/E MATOC IDIQ contract preclude us from pursuing projects as part of a Design-Build project team issued to MACC contractors? Or other A/E design RFPs outside the MATOC?

Projects outside the AE MATOC IDIQ Contract are not subject to any of the AE MATOC requirements.

131 Presolicitation Notice for NIH

FY2026 A/E MATOC

Section B – NAICS Code (p. 5)

Please confirm our eligibility to compete for this opportunity. Our firm is currently registered under NAICS codes 541310 (Architectural Services) and 541410 (Interior Design Services). The presolicitation specifies NAICS 541330 (Engineering Services). Must the Prime Offeror be registered under 541330 in SAM at the time of SF330 submission, or can eligibility be satisfied through related architectural NAICS codes and the inclusion of engineering services provided by subconsultants?

The Prime Offeror must be registered under NAICS 541330- Engineering Services at submission of SF330.

132 Presolicitation Notice for NIH

FY2026 A/E MATOC

Section B – Contract Awards (p. 4)

The wording in this section is somewhat confusing regarding whether the solicitation is open to both large and small businesses, or restricted only to small business firms. Could NIH please provide clarity?

The Presoliciation Notice is open for both Large and Small Businesses.