JL-11_N6945025R0003_GPI Responses_0005.pdf

N69450-25-R-0003

MBOS

GOVERNMENT PRE AWARD INQUIRY FORM

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1 09/24/25 1 of 71 SF33 block 9 Requesting an extension of the proposal due date to 14 November to allow

Offerors sufficient time to thoroughly review the Final RFP and all provided attachments. This extension also enables Offerors to attend the site visit scheduled for 23–25 September, submit questions arising from the visit, receive and incorporate the Government’s responses, and still have adequate time to prepare compliant, responsive, and compelling proposals (including the required hardcopies) and mail the submission to the Contracting Officer, as specified in Section L.

The proposal due date/time has been extended to 11 December 2025 via Amendment 0005.

2 09/24/25 Page 55 of 71 Section L L.12(b)4 In Section L.12(b)4, the Government refers to JL-8 as a site visit attachment.

However, JL-8 is the SBSP Template, while the actual site visit attachments are JL-6 and JL-7. Please update the reference accordingly.

Section L attachment numbers have been corrected via Amendment 0005.

3 09/24/25 Page 51 of 71 (3) Non-Price Proposal Binder

L.13(3)(h) Please confirm that front matter (such as a Title Page, Table of Contents, List of Exhibits, and Glossary of Abbreviations and Acronyms) is excluded from the page count.

A Title Page, Table of Contents, List of Exhibits, and Glossary of Abbrievations and Acronyms are not required but may be included. For the Non-Price Proposal Binder, only blank tab dividers, Past Performance Questionnaries, and Contractor Performacne Assessment Reports will not count towards the page limitation.

4 09/24/25 57 of 71 L.13.a.3.e e Offerors often use smaller font sizes in graphics, exhibits, call-out boxes, and small tables to improve layout efficiency and visual clarity without compromising readability.

Question: Will the Government allow smaller (9-point) font to be used for graphics exhibits call-out boxes and tables?

No. The requirement for 11 point font remains unchanged.

5 09/24/25 61 of 71 M.4 3 The RFP states "Basis of Evaluation and Submittal Requirements for Each Factor."

Submittal Requirements are typically found in Section L as part of the Instructions.

This ensures there are separate instructions from the evaluation criteria.

Recommendation: Please move all "submittal requirements" to Section L so offerors can clearly differentiate between instructions and evaluation criteria for those instructions.

The RFP will remain unchanged. Section L contains the contents required for each volume or proposal. Section M contains the submittal requirements and basis of evaluation for all evaluation factors.

6 09/24/25 62/63 of 71 M.4 all The current paragraph numbering and layout in Sections L and M is repetitive and unclear. For example, Section L.12(b)4 refers to “Basis of Evaluation” for Non- Cost/Price Factors but only defines RELEVANT PROJECT. Immediately following, the numbering resets at (1) Factor 1, Corporate Experience, and its subparagraph

(a) introduces another “Basis of Evaluation.” This structure creates confusion about whether the top-level evaluation criteria apply to the sub-level factors as well.

Question: Will the Government realign (renumber/reformat) Sections L and M to clearly define which evaluation criteria apply to each section and subparagraph? A clearer structure will help Offerors accurately interpret the requirements and ensure consistent, compliant responses across all evaluation areas.

Section L.12 (page 55 of 71) is for Site Visit Instructions. There are no references to Basis of Evaluation in Section L.

Section M.4 contains the Submittal Requirements and Basis of Evaluation for the Evaluation Factors.

In regards to the RELEVANT PROJECT DEFINITION - M.4 Evaluation Factors 3. Basis of Evaluation and Submittal Requirements for Each Factor, (b) Non-cost/price Factors, states: "The offeror's response to factors that require the submission of Corporate Experience and Past Performance shall be based on the following relevancy definition:"

The formatting of Sections L and M have been edited via Amendment 0005 to provide more clarity; however, the formatting of the new contract writing system has limited

REFERENCEQuestion No.

QUESTION GOVERNMENT RESPONSEDate Received

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

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REFERENCEQuestion No.

QUESTION GOVERNMENT RESPONSEDate Received

7 09/24/25 62 of 71 M.4 EVALUATION FACTORS "For purposes of this evaluation, Base Operations Support (BOS) services (or equivalent) projects shall encompass at least three of the following and a minimum of one other technical annex/sub-annex as part of the scope of work (see Factor 3 for a list of annexes/sub-annexes):"

Question 1: If an offeror’s project includes more than three annexes, will this be evaluated more favorably?

Question 2: Factor 3 lists more annexes than those referenced in paragraph (b) RELEVANT PROJECT. Which list governs the evaluation of favorable services?

1. As stated in the RFP, the Government will consider the depth and breadth of the relevant experience during the evaluation.

2. Factor 3 lists ALL functional annexes/sub-annexes (it excludes Annexes 0100000 - General Information and 0200000 - Management and Administration).

As stated in the RFP, a RELEVANT PROJECT does not have to encompass ALL functional annexes/sub-annexes, but shall encompass at least three of the annexes/sub-annxes listed in the RELEVANT PROJECT definition and and a minimum of one other technical annex/sub-annex as part of the scope of work (see Factor 3 for a list of annexes/sub-annexes). Note: Annexes 0100000 - General Information and 0200000 - Management and Administration will not be considered towards the minimum of one other technical annex/sub-annex requirement to demonstrate a relevant project.

Refer to the Factor 1 Basis of Evaluation for the list of minimum annexes/sub-annexes in which an offeror must demonstrate relevant experience in; as well as the additional relevant project experience which may be evaluated more favorably.

8 09/24/25 62 of 71 M.4 EVALUATION FACTORS "RELEVANT PROJECT:.......For purposes of this evaluation, Base Operations Support (BOS) services (or equivalent) projects shall encompass at least three of the following and a minimum of one other technical annex/sub-annex as part of the scope of work (see Factor 3 for a list of annexes/sub-annexes):"

Question: The offeror recommends relocating the relevancy definition currently stated in paragraph (b) RELEVANT PROJECT to Factor 1: Corporate Experience (page 63) and Factor 6: Past Performance (page 70). This will allow eliminate confusion based on the current placement and hierarchy of requirements and the b i f l i f C E i

The relevant project definition location remains unchanged.

9 09/24/25 64 of 71 M.4 (2) Factor 2, Management Approach

The requirement states: "The offeror shall clearly demonstrate a feasible approach for controlling and managing the entire project, including the interface between the major functional areas and sub-annexes, and the offeror's general management and administration structure. " While subparagraphs (i) and (ii) outline the required layout of the Management section, they do not incorporate the criteria quoted above.

Question: Can offerors include additional sections prior to subparagraphs (i) and

(ii) to address the full scope of the management to be evaluated as an overall M h?

For organizational purposes, Factor 2, Management Approach, requests the information be addressed in the format stated in the factor, with a 20 page limit for the Factor 2. However, it is an offeror's discretion as to how the Management Approach is written.

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QUESTION GOVERNMENT RESPONSEDate Received

10 09/24/25 64 of 71 M.4 (2) Factor 2, Management Approach

(i) Workforce Management

The requirement states, "The plan shall explain how the offeror plans to improve workforce skills and productivity if retaining incumbent workforce and its impact on the BOE. " There is no BOE template, and JL-1 requires labor hours by Customer, ELIN, and sub-ELIN which will not necessarily match an organizational chart.

Question: Can the Government clarify what specific expectations or components are required for the BOE, or provide a BOE template which would allow offerors to submit BOE is a comparable format that would make it easy for the Government to evaluate different BOE templates across offerors?

As stated in Factor 3, the BOE shall include labor classification;

annual direct and indirect labor hours; estimate data source(s) (such as, RS Means Facilities Maintenance & Repair Cost Data, Whitestone Building and Repair Cost Reference, etc.) and methodology used to develop estimate for performing each specification item listed in JL-1.

This is a performance based contract. Offerors are responsible for determining the resources necessary to satisfy the requirements outlined in the performance work statement and solicitation.

11 09/24/25 64 of 71 M.4 (2) Factor 2, Management Approach

(i) Workforce Management

Question: Would the Government consider providing a standardized BOE template to ensure consistency across offerors and facilitate a more equitable and efficient evaluation process?

A BOE template will not be provided. The submittal requirements for the BOE are included in the Evaluation Factors. This is a performance based contract. Offerors are responsible for determining the resources necessary to satisfy the requirements outlined in the performance work statement and solicitation.

12 09/24/25 64 of 71 M.4 (2) Factor 2, Management Approach

(i) Workforce Management

"The plan shall include an organization chart identifying the on-site organization, on-site staff, and corporate staff that will be used to perform this contract as well as the lines of management authority, supervision, span of control, and accountability, including the relationship between overall management (corporate and on-site), administration, sub-annex area organizations, and subcontractors. "

Question: Given the complexity and layered nature of these requirements, can offerors use a responsibility matrix and multiple organizational charts to clearly delineate clearly delineate management authority, supervision, span of control, and accountability across corporate, on-site, and subcontractor roles?

It is at the offeror's discretion as to how it presents the information in its proposal as long as it inlcudes the information identified in Factor 2, Management Approach.

13 09/24/25 64 of 71 M.4 (2) Factor 2, Management Approach

(i) Workforce Management

"The plan shall identify the function(s) of the various groups of the organization, direct and indirect staffing and associated trade classifications with skill level (journeyman, etc.) consistent with the labor hours provided in Section J Attachment JL-1 Staffing Levels. "

Question 1: Can the Government clarify what is meant by “groups of the organization”? Does this refer to departments, functional teams, labor categories, or another structure?

Question 2: The level of detail required (including functions, staffing types, trade classifications, and skill levels) will likely result in a large table. Given the scope, can the Government confirm that this “staffing list” is excluded from the overall

1. Groups of the organization could refer to any of those groups, depending on how the offeror proposes/plans to managage it's workforce.

2. No, it will not be excluded from the page count for the non-price proposal submittal; only blank tab dividers, Past Performance Questionnaires, and Contractor Performance Assessment Reports are excluded from the page limitation.

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14 09/24/25 64 of 71 M.4 (2) Factor 2, Management Approach

(b) Basis of Evaluation

(i) Workforce Management

"Workforce Management plans that include hours, and staffing levels on organizational charts that are not consistent with the Basis of estimate and the JL- 1 Staffing Levels will be deemed unacceptable. "

Question: Can the Government clarify what specific expectations or components are required for the BOE, or provide a BOE template which would allow offerors to submit BOE is a comparable format that would make it easy for the Government to evaluate different BOE templates across offerors?

See Government Responses to GPI #10 and #11.

15 09/24/25 64 of 71 M.4 (2) Factor 2, Management Approach

(b) Basis of Evaluation

(i) Workforce Management

"Workforce Management plans that include hours, and staffing levels on organizational charts that are not consistent with the Basis of estimate and the JL- 1 Staffing Levels will be deemed unacceptable." JL-1 requires Labor Hours by Customer, ELIN, and Sub-ELIN which is a combined total for multiple positions.

Question: Does the Government require multiple organizational charts by site and customer?

No, multiple organization charts by site and customer are not required nor desired. Ensure the Workforce Management plan is consistent with the labor hours provided in the Section JL-1 Attachment.

For situational awarness, the Section J ELIN Attachment is formatted by Customer for funding purposes. This requirement supports numerous Commands as detailed in the solicitation. Funding documents are provided by the requirement owner for their individual requirements which in aggregate total the awarded recurring work amount for each period of performance.

16 09/24/25 65 of 71 M.4 (2) Factor 2, Management Approach

(b) Basis of Evaluation

(i) Workforce Management

"Additionally, organizational charts that depict incorrect management lines of communication may also be considered unacceptable." This statement implies that Customer/Command personnel are also to be listed on the offerors' organizational charts to depict lines of communication.

Question 1: Can the Government confirm whether inclusion of Customer/Command personnel on offerors’ organizational charts is expected?

Question 2: To ensure proper alignment, would the Government provide Customer/Command organizational charts?

1. No. Factor 2 Submittal Requirements do not include identification of Government personnel.

2. Command organizational charts will not be provided as Factor 2 Submittal Requirements do not include identification of Government personnel.

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QUESTION GOVERNMENT RESPONSEDate Received

17 09/24/25 65 of 71 M.4 (3) Factor 3, Technical Approach (i)

"In summary, provide the rationale for Basis of Estimate (BOE) for each specification item listed in Section J Attachment JL- 1. BOE shall include labor classification; annual direct and indirect labor hours; state the estimate data source(s) (such as, RS Means Facilities Maintenance & Repair Cost Data, Whitestone Building and Repair Cost Reference, etc.) and methodology used to develop estimate for performing each specification item listed in JL-1."

This requirement is very similar/repetitive to the (2) Factor 2, Management Approach (i) Workforce Management requirements for the BOE.

Question 1: Can the Government clarify what specific expectations or components are required for the BOE, or provide a BOE template which would allow offerors to submit BOE is a comparable format that would make it easy for the Government to evaluate different BOE templates across offerors?

Question 2: If no template is provided, is Excel format acceptable?

Question 3: Can the BOE rationale be included in the BOE spreadsheet?

1. See Government Responses to GPI #10 and #11.

2. As stated in Section L.13(3)(c), "Acceptable readable/searchable formats include Word, Excel, and searchable PDF."

3. It is at the offeror's discretion as to how it presents the information in its proposal as long as it includes the information identified in Factor 3, Technical Approach.

18 09/24/25 65 of 71 M.4 (3) Factor 3, Technical Approach (i) 1)

Question: PWS includes detailed specification items (e.g., 1502000 (MCSF-BI) 3.4.2.1, 3.4.2.2, and 3.4.2.3.). Given the large number of sub-spec items and the limited page count, is the Government requiring offerors to address each sub-level individually, or is it acceptable to provide narratives that address how work is accomplished at the primary Spec Item level (e.g., x.x)?

Recommend the Government confirm that responding at the first-level (x.x) of Spec Items is sufficient for evaluation purposes, considering the volume of content and page-count constraints.

The expectation is for the offerors to address all spec items identified in the PWS. Individual sub-spec items do not need to be addressed individually in the narrative, but the sub-spec items can be rolled up and addressed at the spec item level.

19 09/24/25 66 of 71 M.4 (3) Factor 3, Technical Approach (iii)

"(iii) In addition to submittal requirements identified above, respond to each request identified below and provide a methodology that clearly demonstrates full understanding of requirements regarding the following:

1) Utility Services.... and 3) Transportation equipment...."

These requirements appear to duplicate the content already addressed under Factor 3: Technical Approach (ii) for the same annexes.

Question: Can the Government clarify the distinction between the requirements in subparagraphs (ii) and (iii)? Specifically, what additional detail or methodology is expected in (iii) that is not already covered in (ii)?

Factor 3 has been updated via Amendment 0005 to delete the duplicative submittal requirements.

20 09/24/25 66 of 71 M.4 (3) Factor 3, Technical Approach (iii)

"(iii) In addition to submittal requirements identified above, respond to each request identified below and provide a methodology that clearly demonstrates full understanding of requirements regarding the following:

...2) NAVFAC Maximo Data."

Question: Given that USMC Maximo is also used at certain sites (e.g., MCSF-BI), can the Government confirm if offerors are expected to include narrative addressing both NAVFAC and USMC Maximo systems where applicable?

USMC Maximo does not need to be addressed in the narrative.

Provide narrative for what is stated in RFP Factor 3, Technical Approach (iii) (2).

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QUESTION GOVERNMENT RESPONSEDate Received

21 09/24/25 66 of 71 M.4 (3) Factor 3, Technical Approach (b) Basis of

Evaluation (ii)

"The methodology demonstrates a state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that ensures systems are maintained fully functional in accordance with design parameters and OEM specifications."

The RFP language suggests that the Government is seeking a modernized, upgraded, and more efficient maintenance program than what is currently being delivered. This focus on systems and reliability-centered approach implies the willingness of the Customer to invest in future efficiencies. However, the evaluation criteria outlined in M.4 (a) Price and 2. Basis of do not appear to give more favorable evaluation for the value of innovation or program improvements that may reasonably increase cost. This creates ambiguity around how offerors will be evaluated if they propose enhanced methodologies that exceed baseline requirements. This language implies the Government award will favor lowest price.

Question 1: Can the Government clarify how innovations, modernizations, and efficiency improvements (especially those that may result in higher upfront costs) will be evaluated under the best value framework?

Question 2: Will proposals that include cost-justified innovations be evaluated more favorably?

Question 3: Is there a defined scoring or weighting mechanism for modernization efforts?

Question 4: Can the Government provide evaluation criteria or guidance on how such enhancements will be graded relative to price?

Refer to M.1 Basis for Award - 3. The tradeoff process is selected as appropriate for this acqusition. The Government considers it to be in the best interest to allow consideration of award to other than the lowest priced offerors or other than the highest technically rated offeror.

As stated in the RFP, all technical factors and the performance confidence assessment (past Performance) rating, when combined are significantly more important than price.

This solicitation is being procured in accordance with the DoD Source Selection Procedures. Evaluations will be in accordance with the criteria established in the solicitation (i.e. the factors identify areas in which a proposal may be evaluated more favorably). The technical rating evaluates the quality of the offeror's technical solution for meeting the Government's requirement and includes consideration of significant strengths, strengths, weaknsess and deficiencies found in the proposal.

22 09/24/25 67 of 71 M.4 (3) Factor 3, Technical Approach (b) Basis of

Evaluation (vii)

"(vii) The offeror demonstrates an understanding of the unit price labor (UPL) rate." This requirement appears to be pricing-related and may be more appropriately addressed under the Pricing Factor, rather than within the Technical Approach narrative.

Question: Can the Government revise this requirement to include UPL narrative in the Pricing Factor rather than the Technical Approach?

No, the requirement remains unchanged.

23 09/24/25 56 and 61 of

L.13 & M.1-M.4 (2) Price Proposal Binder and Section M Pricing evaluation

The Final RFP appears to have removed the previously stated requirement to submit a narrative detailing direct and indirect costs under the Pricing Factor.

Question 1: Please confirm whether a pricing narrative is no longer required.

Question 2: If a narrative is still expected, please provide specific submission requirements and evaluation criteria.

Response to Question 1: There is no price narrative required for this solicitation.

Response to Question 2: See above.

24 09/24/25 64 of 71 M.4.(2). (iv) iv Phase-In Plans The final RFP stipulates a phase-in period of no more than 90 calendar days, currently projected from November 2026 through January 2027, which overlaps with major federal holidays including Thanksgiving and Christmas.

Question: Please confirm whether the 90-day phase-in period excludes federal holidays from the calendar count, or if holidays are included in the 90-day limit.

As stated in the RFP, the phase-in period is no more than 90 Calendar days. Federal holidays are not excluded.

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QUESTION GOVERNMENT RESPONSEDate Received

25 09/24/25 308 MBOS PWS Section Section C – 1606000

3.1 Operations Please provide if there are any aging infrastructure issues (e.g., asbestos-cement pipe, lead joints) that would increase repair risk and cost.

The Government does not have that information at this time.

26 09/24/25 311 MBOS PWS Section Section C – 1606000

3.1.1 Water Quality Please provide historical failure rates for pumps, hydrants, valves, and cathodic protection systems.

The Government does not have that information at this time.

27 09/24/25 311 MBOS PWS Section Section C – 1606000

3.1.1 Water Quality Please provide any trend reports for water quality non-compliance, boil water notices, or repeat CP failures.

The Government does not have that information at this time.

28 09/24/25 314 MBOS PWS Section Section C – 1606000

3.2 Emergency, Urgent, and

Routine (E/U/R) Work

Please provide the historical number of E/U/R (Emergency/Urgent/Routine) work orders generated under Annex 1606000 per year.

Historical Emergency, Urgent, and Routine (E/U/R) service order data for Annex 1606000 – Water cannot be provided due to the use of the Integrated Maintenance Plan (IMP) program under the current contract. However, see completed work orders provided in Attachment J-1606000-07 via Amendment 0005.

29 09/24/25 316 MBOS PWS Section Section C – 1606000

3.2.1 Emergency

Work Orders

Please provide Emergency Work Order history Data. See GPI response #28.

30 09/24/25 316 MBOS PWS Section Section C – 1606000

3.2.2 Urgent Work Orders Please provide Urgent Emergency Work Order history Data. See GPI response #28.

31 09/24/25 47 MBOS PWS Section C-0200000

2.10.2.9 Protection of

Endangered and Threatened

Species (Flora and Fauna)

Please provide map locations of all Flora and Fauna endangered and threatened species in correlation to Annex 1503010 - Custodial requirements consisting of services that ensure the cleanliness of working environments.

The Government does not have that information at this time.

32 09/24/25 47 MBOS PWS Section C-0200000

2.10.2.9 Protection of

Endangered and Threatened

Species (Flora and Fauna)

Please verify signage map locations of all Flora specific to the region and Fauna Warning and deterrence signage of the endangered and/or threatened species in correlation to Annex 1503010 - Custodial requirements consisting of services that ensure the cleanliness of working environments.

See GPI response #31.

33 09/24/25 201 MBOS PWS Section C-1503010

2.3.1 Pathogen Exposure Please provide a breathing zone air sample list of exposed areas/ locations IAW OSHA 1910.1001(d)(1)(i) in correlation to Annex 1503010; Custodial requirements consisting of services that ensure the cleanliness of working environments.

The MCSF-BI Safety Section conducted a comprehensive survey in February 2025 that identifies all sampling locations and corresponding results. The comprehensive survey will be provided to the awardee upon contract award.

34 09/24/25 201 MBOS PWS Section C-1503010

2.3.1 Pathogen Exposure Please provide operations and maintenance work orders of occupational lead-based paint exposure remediation, verify signage map locations in correlation to Annex 1503010 - Custodial requirements consisting of services that ensure the cleanliness of working environments.

See GPI response #33.

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QUESTION GOVERNMENT RESPONSEDate Received

35 09/24/25 47 MBOS PWS Section C-0200000

2.10.2.12 Asbestos Containing

Material (ACM)

Please provide a breathing zone air sample list of exposed areas/ locations IAW OSHA 1910.1001(d)(1)(i) in correlation to Annex 1503010 - Custodial requirements consisting of services that ensure the cleanliness of working environments.

All friable asbestos has been abated. The MCSF-BI Safety Section conducted a comprehensive survey in February 2025 that identifies all sampling locations and corresponding results.

The comprehensive survey will be provided to the awardee upon contract award.

36 09/24/25 47 MBOS PWS Section C-0200000

2.10.2.12 Asbestos Containing

Material (ACM)

Please provide operations and maintenance work orders of occupational asbestos exposure location remediation and verify signage map locations in correlation to Annex 1503010 - Custodial requirements consisting of services that ensure the cleanliness of working environments.

See GPI response #35.

37 09/24/25 203 MBOS PWS Section C-1503010

3.1.1.2 Emptying Recycling

Containers

Please clarify if Weight Tickets (Non-Recyclable) shall be completed by Custodial personnel after completed services applicable to facility service frequency rate.

There is no spec titled 3.1.1.2 Empty Recycling Containers.

Please ensure you are using the specifications uploaded with the official solicitation and not the specifications posted with the draft solicitation for Industry Day. Weight tickets are handled in accordance with Sub-annex 1503030 (MCSF-BI), Spec Item 2.3.2, Weight Tickets.

38 09/24/25 10 MBOS PWS Section C-0200000

2.2.1 Government Regular

Working Hours

Question: Please confirm Custodial Services Hours of operation at MCSF-BI are the same as those for NAVSTA Mayport regular working hours stated in Spec Item

2.2.1 or provide correct hours.

Please review Section C, Annex 0200000, Spec Item 2.2.1, Government Regular Working Hours. It states that "MCSF-BI regular working hours are 0630-1600, five day per week, Monday through Friday." If the contractor wishes to work outside these hours it is by written request to the Government (Spec Item 2.2.1.2)

39 09/24/25 212 MBOS PWS Section C-1503010

3.2 Custodial Service Orders Under Section 3.2 Custodial Service Orders, the solicitation references Emergency, Urgent, and Routine Work Orders.

Question: Please provide anticipated or historical quantities for each type of Custodial Service Work Order that the Contractor is expected to bid against?

Additionally, please clarify the timeframe of the historical data (e.g., is it based on the past 12 months, 3 years, or another period?).

To clarify, custodial service orders are not labeled emergency, urgent and/or routine. Please review J-1503010-06 for historical information of custodial service orders. Note:

Amendment 0005 updates Section C, Sub-annex 1503010, Spec Item 3.2 Custodial Service Orders, to correct the sample of historical custodial service order data attachment number to J- 15030150-06.

40 09/24/25 60 C - PWS, Annex 0600000 Port

Operations and

1700000 BSVE

3.2 PWS Section 3.2 states that crane services in support of Port Operations are included in Annex 1700000. Annex 1700000 Spec Item 3.1 identifies the requirement to support up to five simultaneous crane operations, and Spec Item

3.3.1.3 references J-1700000-03, which lists five wheel-mounted cranes.

Question: To ensure accurate planning and pricing, please confirm whether the cranes listed in J-1700000-03 are available for Contractor use, or if the Contractor is required to furnish their own cranes.

The crane inventory identified in Attachment J-1700000-03 are for contractor use.

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QUESTION GOVERNMENT RESPONSEDate Received

41 09/24/25 N/A J-1501000-03 NAVSTA Mayport Facility Inventory

N/A J-1501000-03 NAVSTA Mayport Facility Inventory lists facility #2214A as a crane test pad facility.

Question: To support accurate planning and compliance, please confirm whether the Contractor is permitted to use Crane Test Pad Facility #2214A for load testing and certification activities.

Yes. The contractor is permitted to use test pad 2214A for load testing.

42 09/24/25 324 C - PWS, Annex

1700000 BSVE

3.1.2 Spec item 3.2.1 Fuel Delivery Service and Fuel Program Requirements are to "Provide sufficient, certified vehicles and equipment for safe and timely fuel delivery services." "Requirement to Provide unscheduled gasoline and diesel fuel delivery services as requested by the COR or KO." "Historic fuel delivery volume is approximately 750 gallons per month for ten assets."

Question: To ensure accurate pricing and resource planning, please confirm whether only ten assets require fuel delivery service under this ELIN, or if this number is subject to change during the contract period.

The number of fueling NTVE assets is subject to change throughout the period of contract performance. All NTVE assets identified in Attachment J-1700000-03 shall be fueled as needed, in accordance with Section C – Annex 1700000, Spec Item 3.1.2.

The historical information provided is intended to assist in anticipating a minimum level of fuel delivery requirements for the installation.

43 09/24/25 324 C - PWS, Annex

1700000 BSVE

3.1.2 Spec item 3.2.1 Fuel Delivery Service and Fuel Program Requirements are to "Provide sufficient, certified vehicles and equipment for safe and timely fuel delivery services." "Requirement to Provide unscheduled gasoline and diesel fuel delivery services as requested by the COR or KO." "Historic fuel delivery volume is approximately 750 gallons per month for ten assets."

Question: To ensure accurate pricing and logistical planning, please provide the specific locations and types of these assets.

The NTVE assets are located on NAVSTA Mayport transporation compound and wharf. The list of NTVE assets can be found in Attachment J-1700000-03.

44 09/24/25 324 C - PWS, Annex

1700000 BSVE

3.1.2 Spec item 3.2.1 Fuel Delivery Service and Fuel Program Requirements are to "Provide sufficient, certified vehicles and equipment for safe and timely fuel delivery services." "Requirement to Provide unscheduled gasoline and diesel fuel delivery services as requested by the COR or KO." "Historic fuel delivery volume is approximately 750 gallons per month for ten assets."

Question: To confirm scope and pricing, please verify that the Contractor is responsible for furnishing all vehicles and equipment necessary to perform these services.

Yes, the Contractor is responsible to provide equipment necessary to perform services. Per Annex 1700000, Spec Item

3.1.2 Fuel Delivery Service and Fuel Program Requirements

Performance Objective, "The contractor shall provide equipment and personnel to dispense Government procured fuel in NTVE".

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QUESTION GOVERNMENT RESPONSEDate Received

45 09/24/25 N/A ELIN A714 N/A The description for ELIN A714 states "The Contractor shall provide unscheduled bus and van services normally during Government regular working hours but also during weekends or holidays. Services are frequently required after Government regular working hours. Task orders will be provided to the Contractor at least 24 hours in advance, except for emergency of the required services, and will specify the estimated number of dispatch hours and passengers..."

Question: In order to accurately price and allocate the appropriate equipment resources, please provide a passenger planning factor or historical usage data to support estimation of vehicle capacity requirements.

Historically, there have been 6 unscheduled bus/van services annually.

46 09/24/25 N/A ELIN A715 N/A The description for ELIN A715 states "The Contractor shall provide qualified operator service to unscheduled BSVE interstate operations in support of emergency disaster operations. This service may be required during Government regular working hours but also during weekends or holidays. In addition, emergency services may be required after Government regular working hours..."

Question: To ensure accurate interpretation and pricing, please clarify whether the term “Interstate Operator Service” refers specifically to commercial over-the-road freight transportation services.

The ELIN titled Unscheduled Emergency Interstate Operator Services will be removed via Amendment 0005.

47 09/24/25 N/A ELIN A715 N/A The description for ELIN A715 states "The Contractor shall provide qualified operator service to unscheduled BSVE interstate operations in support of emergency disaster operations. This service may be required during Government regular working hours but also during weekends or holidays. In addition, emergency services may be required after Government regular working hours..."

Question: To ensure accurate interpretation and pricing, please clarify what type of Interstate Operator Service is anticipated under ELIN A715. For example, does this refer to dry van freight transport, flatbed freight, or another specific mode of commercial over-the-road transportation?

See GPI response #46.

48 09/24/25 N/A ELIN A715 N/A The description for ELIN A715 states "The Contractor shall provide qualified operator service to unscheduled BSVE interstate operations in support of emergency disaster operations. This service may be required during Government regular working hours but also during weekends or holidays. In addition, emergency services may be required after Government regular working hours..."

Question: To support accurate interpretation and pricing, please provide estimated distance and weight parameters associated with the anticipated interstate operations under ELIN A715.

See GPI response #46.

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49 09/24/25 N/A ELIN A716 N/A The description for ELIN A716 states "The Contractor shall provide light, medium, and heavy duty trucking service up to 10,000 pounds GVW and above. This service shall include semi-trailers, tractors and full trailers, trucks with dolly converters and straight trucks. Cargo loads may be oversized and can include construction equipment, parts or pieces of equipment and others miscellaneous equipment.

The Contractor shall obtain all necessary license and permits required by the states to travel public highways."

The quantity listed for this ELIN is 50 each.

Question: To ensure accurate pricing and equipment planning, please clarify what “each” refers to in this context, and provide additional details to properly scope and price this requirement.

"Each" refers to an individual Unit Priced Task (UPT) that is ordered to perform specific work. Each UPT represents a single occurrence of work directed by the Government.

50 09/24/25 N/A ELIN A716 N/A The description for ELIN A716 states "The Contractor shall provide light, medium, and heavy duty trucking service up to 10,000 pounds GVW and above. This service shall include semi-trailers, tractors and full trailers, trucks with dolly converters and straight trucks. Cargo loads may be oversized and can include construction equipment, parts or pieces of equipment and others miscellaneous equipment.

The Contractor shall obtain all necessary license and permits required by the states to travel public highways."

The description for this ELIN encompasses a wide range of transportation modes, including potential permit and accessorial fee considerations.

Question: To support accurate pricing and resource planning, please specify the expected form(s) of transportation, estimated cargo weights, and identify any known permit requirements associated with this service.

The information requested is not available. Due to the nature of IDIQ work, the Government cannot provide projected or future information regarding non-recurring work.

51 09/24/25 N/A ELIN A717 N/A The description for ELIN A717 states: "The Contractor shall remove oily wastewater/rainwater from all drydock and/or dry storage watercraft as well as tactic/non tactical vehicles and equipment to ensure waste is properly collected for disposal (up to 4000 gal each service). All oily wastewater is transported to an off-site properly certified oily wastewater treatment facility immediately after removal for processing."

The description for ELIN A717 states that oily wastewater must be removed and transported for processing.

Question: To ensure accurate pricing, please clarify whether disposal is to be performed at a Government-provided facility, or if the Contractor is responsible for locating and utilizing a certified off-site treatment facility.

The Contractor is responsible to dispose sludge off-site that complies with Federal, state, and local statutes and regulations, and with DoD policies, instructions and guidance.

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52 09/24/25 362 C - PWS, Annex 1800000

Environmental

3.3.4 Paragraph 3.3.4 states "The Contractor shall collect and dispose of sludge to ensure the installation complies with Federal, state, and local statues and regulations, and with DoD policies, instructions, and guidance.".

Question: Please clarify whether sludge disposal is to be performed at a Government-provided facility, or if the Contractor is responsible for locating and utilizing a certified off-site treatment facility.

See GPI response #51.

53 09/24/25 Attachment J- 0600000-04, Sample Historical Port Ops Work Order Data

Question: Please clarify the timeframe for these work sample work orders (e.g., is it based on the past 12 months, 3 years, or another period).

See Amendment 0005 for updated Attachment J-0600000-04 which includes timeframes.

54 09/24/25 253 MBOS PWS Section Section C – 1503050

2.3.5 Safety "Grounds maintenance and landscaping equipment shall be approved for use around ammunition bunkers and other restricted areas."

Question: Please confirm if there are restricted areas (e.g., ammo bunkers, airfields, ATFP zones) requiring escorts or special clearance?

No escort/special clearances required. The Contractor will need to coordinate with Police Department for access to South Gate, and Police Department for access to building 815 (Armory).

55 09/24/25 253 MBOS PWS Section Section C – 1503050

2.3.5 Safety "Grounds maintenance and landscaping equipment shall be approved for use around ammunition bunkers and other restricted areas."

Question: Please provide DBIDS credentials or escort coordination support?

Please review Section C, Annex 0200000, Spec Item 2.8.4.1 DBIDS Program, and Spec Item 2.8.4.2 DIBIDS Credentials.

Additional DBIDS credentials are not required for these areas.

56 09/24/25 253 MBOS PWS Section Section C – 1503050

2.3.5 Safety "Grounds maintenance and landscaping equipment shall be approved for use around ammunition bunkers and other restricted areas."

Question: Please confirm if there are radio communications requirements for work areas near controlled zones?

There are no radio communication requirements for work areas near controlled zones.

57 09/24/25 259 MBOS PWS Section Section C – 1503050

3.1.2 Artificial Turf "The Contractor shall maintain outdoor artificial turf per manufactures recommendations to ensure a sightly appearance and maximize its useful life."

Question: Please confirm if any artificial turf maintenance equipment will be provided. If not, are there preferred specifications or models for contractor-furnished equipment?

Offerors are advised to review Section C, Annex 0200000, Spec Item 2.4.3, Government-Furnished Vehicles and Equipment, for details regarding Government-provided assets. Additionally, refer to Attachment J-0200000-08 for the complete list of Government-furnished equipment. There is no artificial turf maintenance equipment provided. Suggest reviewing the manufacturer’s recommendations for contractor-furnished equipment required to maintain artificial turf, as specified in Section C, Sub-annex 1503010, Spec Item 3.1.2, which states that the contractor “shall maintain outdoor artificial turf per manufacturer’s recommendations.”

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58 09/24/25 257 MBOS PWS Section Section C – 1503050

3.1.1.3 Lawn Services Question: Is there a requirement to maintain vegetation height limits near ammo storage or ATFP zones?

Please review Section C, Sub-annex 1503050, Spec Item 3.1.1.3 Lawn Services: "These services shall be performed at the frequency specified by the Service Level listed in J- 1503050-06 (MCSF-BI)." Attachment J-1503050-06 lists the minimum and maximum acceptable height.

59 09/24/25 307 MBOS PWS Section Section C – 1606000

3 Recurring Work Question: Please provide the exact quantities of fire hydrants (and their age/condition); valves, backflow preventers, storage tanks, booster stations, wells, and meters; and length (miles) of distribution piping by material type (PVC, ductile iron, AC, etc.).

Inventory assets for Section C, Sub-annex 1606000 Water is provided in Attachment J-1601000 Utility Assets.

60 09/26/25 63 RFP Section M M.4 Evaluation Factors, (1) Factor 1, Corporate Experience, (a) Basis of Evaluation

The RFP states: “Offerors who fail to demonstrate relevant experience in one or more of the following annexes/sub-annexes will be considered unacceptable:…” Annexes include 0600000 - Port Operations, 1502000 - Facility Investment, 1602000 – Electrical, 1606000 – Water, and 1700000 – BSVE.

However, under (b) Non-cost/Price Factors (p. 62), the RFP states: “For purposes of this evaluation, Base Operations Support (BOS) services (or equivalent) projects shall encompass at least three of the following and a minimum of one other technical annex/sub-annex as part of the scope of work (see Factor 3 for a list of annexes/sub-annexes):…”

We recommend the govt clarify the basis of evaluation to allow bidders to demonstrate relevant experience for a minimum of three of the annexes and one other technical annex/sub-annex. This will ensure the government receives a high level of qualified and competitive proposal responses.

The RELEVANT PROJECT definition is correct, a relevant project shall encompass at least three of the annexes/sub-annxes listed in the RELEVANT PROJECT definition and and a minimum of one other technical annex/sub-annex as part of the scope of work (see Factor 3 for a list of annexes/sub-annexes). Note:

Annexes 0100000 - General Information and 0200000 - Management and Administration will not be considered towards the minimum of one other technical annex/sub-annex requirement to demonstrate a relevant project.

However, the offeror's submitted projects must aggregately demonstrate relevant experience self-performing or managing the annexes/sub-annexes identified in the Relevant Project Definition: (a) 0600000 - Port Operations; (b) 1502000 - Facility Investment; (c) 1602000 - Electrical; (d) 1606000 - Water; (e)

1700000 - BSVE).

61 10/2/2025 62-400 PWS 060000 3.2.2 Spec item 3.2.2 states that the Contractor shall coordinate with ships to provide requested hotel services, including but not limited to shore power and potable water. Attachment J-0600000-06 lists sewage CHT hoses in the berthing equipment description.

Question: Please advise if berthing set up services include CHT hose connection / disconnection services.

Yes. The required services include the connection and disconnection of the CHT hose on the pier.

62 10/2/2025 62-400 PWS 060000 Utility hookup and Disconnects 3.2.2

Spec item 3.2.2 states that the Contractor shall coordinate with ships to provide requested hotel services, including but not limited to shore power and potable water.

Question: Please clarify whether compressed air and gases—such as nitrogen—are also considered part of the utility hotel services to be provided.

No. Compressed air and gases are not considered utility hotel services and are not included within the scope of this contract.

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63 10/2/2025 62 PWS 060000 Utility Hookup and Disconnects 3.2.2

Spec item 3.2.2 states "The Contractor shall hook-up and disconnect electrical service per NAVFAC P-604, eSafe Program; OPNAVINST 11310.3, Operation and Maintenance Policy For Shore-to-Ship Power; and NAVFACINST 11300.37, Energy and Utilities Policy Manual." The documents/attachments referenced in this spec item do not specify certification or qualification requirements for staff performing the services.

Question: Please advise if there are any additional certification or qualification requirements to perform utility hook up and disconnect services beyond what is specified in NAVFAC P-604, eSafe Program; OPNAVINST 11310.3, Operation and Maintenance Policy For Shore to-Ship Power; and NAVFACINST 11300.37.

There are no additional qualifications needed besides the requirements in the solicitation.

64 10/2/2025 58 of 71 L.14 Please confirm where Offerors should include the Small Business Subcontracting Plan in their submission (Responsibility Determination Proposal, Price Proposal, or Non-Price Proposal).

All Non-Price Factor 4 Small Business Utilization requirements and Small Business Subcontracting Plan (if applicable) shall be included in the Price Proposal Binder. See Amendment 0005 for update to L.13 Content of Proposals.

65 10/2/2025 58 of 71 L.14 Please confirm the Small Business Subcontracting Plan is excluded from page limitations if required as part of the Non-Price Proposal.

All Non-Price Factor 4 Small Business Utilization requirements and Small Business Subcontracting Plan (if applicable) shall be included in the Price Proposal Binder. With the exception of the Factor 4 Small Business Utilization narratives, as stated in its respective factor, there is no page limitation on the pricing proposal. See Amendment 0005 for update to L.13 Content of Proposals.

66 10/2/2025 64 of 71 M.4 (2) Factor 2, Management Approach

(iv) Phase-In Plans

"The plans shall include: 1) a schedule for all key events; 2) personnel actions and responsibilities regarding employees at all levels; and 3) acquisition, delivery, storage, inventory and disposal of equipment, working stock, and materials (to include inbound items as applicable)."

Question: Please define "Key Events".

"Key Events" is further defined in Amendment 0005.

67 10/2/2025 65 of 71 M.4 (2) Factor 2, Management Approach

(iii) Offerors who demonstrate an innovative quality management approach that minimizes down time on facility systems within critical facilities may be evaluated more favorably.

Question: Please define which facilities are deemed critical at each site.

Critical has been removed. See update in Amendment 0005.

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68 10/2/2025 64 of 71 M.4 (2) Factor 2, Management Approach

(iv) Phase-In Plans

…The plans shall include.....3) acquisition, delivery, storage, inventory and disposal of equipment, working stock, and materials (to include inbound items as applicable).

Question: Please provide the evaluation criteria for this Solicitation Submittal Requirement.

Factor 2 has been updated via Amendment 0005.

69 10/2/2025 64 of 71 M.4 (2) Factor 2, Management Approach

(iv) Phase-In Plans

Please advise if there is a file type format (i.e. Word, Excel, Project, PDF) that the Government would like Offerors to submit for their Phase-In All Key Event Schedule.

Phase-in plans shall be submitted with your Non-Price Proposal Binder. Submit two copies of the entire Non-Price Proposal on CD in readable/searchable electronic format and filed inside the cover of the "Original" hard copy Non-Price Proposal binder. Acceptable readable/searchable formats include Word, Excel, and searchable PDF.

70 10/2/2025 178 of 389 1502000 Facility Investment

3.5.4 Facility Related Control

Systems (FRCS) Monitoring and Maintenance

The current FRCS/EMCS description is provided below and in Attachment J- 1502000-22 Level II FRCS/EMCS inventory and description.

Question: J-1502000-22 is (MCSF-BI) Roofing Systems.